Description We are looking for a detail-oriented and highly organized Executive Assistant to support the Chief of Finance and Chief of Data. This role is critical in ensuring smooth operations by managing administrative tasks, coordinating projects, and facilitating communication across departments. The position is based in Chicago, Illinois, Near Pilsen. Monday-Friday 2-3 days day that are hybrid First 3 weeks on site every day to be trained $70k-$75k Benefits-100% paid for employee and family, 401k Responsibilities: - Coordinate and prepare for meetings by creating agendas, managing logistics, and ensuring resources are available for smooth facilitation. - Draft and manage memos, meeting minutes, and other correspondence to maintain clear communication. - Oversee calendar management and scheduling for multiple departments. - Organize the executives' schedules, prepare for meetings, and handle follow-up tasks, travel arrangements, and event planning. - Provide administrative support to team members, including data entry, banking tasks, supply management, and mailing and distribution needs. - Assist in the preparation and publication of presentations and financial reports for executive use. - Ensure compliance processes and systems are maintained effectively, supporting organizational standards. Requirements - Proven experience in calendar management and scheduling for executives. - Strong ability to coordinate and arrange complex travel plans and events. - Proficiency in video conferencing tools such as Zoom and Microsoft Teams. - Advanced skills in Microsoft PowerPoint and Excel for creating presentations and managing data. - Familiarity with Microsoft SQL and the ability to work with database systems. - Excellent organizational and communication skills, both written and verbal. - Demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .