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Project Associate Registrar
Pennsylvania Academy of the Fine Arts
7d
Philadelphia, PA, US
415 miles away

Job Type
Full-time
Job Description

Position Summary

The Pennsylvania Academy of the Fine Arts (PAFA) seeks a Project Associate Registrar. This is a one-year, grant-funded position, with employment contingent upon the continuation of the associated grant. The ideal candidate will be responsible for coordinating all logistical aspects of outgoing loans to other institutions for 2026. The Associate Registrar will assist the Chief Registrar in coordinating the reinstallation of the permanent galleries in the Furness Building for the 2026 reopening. Additionally, the Associate Registrar will support the Chief Registrar with moving the permanent collection back to storage and with the rotation of exhibitions in the Hamilton Building. The candidate must have an excellent working knowledge of collections management software and must be able to travel.

About PAFA

As the first art museum and school in the United States, PAFA celebrates the transformative power of art and art-making. PAFA inspires the public by expanding the stories of American art through its collections, exhibitions, and programs. Through its world-class museum and school, PAFA nurtures and recognizes artists at every stage of their careers.

Founded in 1805 and located in Center City Philadelphia, PAFA offers an intimate scale with a strong sense of community. The PAFA museum inspires the public by broadening the narratives of American art, enriching our collections, exhibitions, and programs. The museum regularly produces rich and rewarding exhibitions that amplify a wide range of artistic voices. Its archives, conservation efforts, educational programs, and publications contribute to scholarly knowledge and community dialogue.

Our permanent collection ranges from 18th- and 19th-century masters such as Benjamin West, Thomas Eakins, Winslow Homer, and Mary Cassatt, to 20th and 21st-century artists including Robert Henri, Jacob Lawrence, Alice Neel, Richard Diebenkorn, Vik Muniz, Mickalene Thomas, and Kehinde Wiley, among others. This diverse collection aims to honor artists at every stage of their careers, thus telling the expansive story of American art and inspiring our visitors.

Why Join Us?

PAFA is on the brink of a historic event. In 2026, we will be reinstalling our renowned collection, a momentous occasion that coincides with the 250th anniversary of the signing of the Declaration of Independence. This unique opportunity allows us to commemorate and celebrate America's rich history while honoring contributions from all Americans. 

PAFA has been an integral part of America's cultural and artistic heritage, paralleling the nation's journey from its early years to the present day. The upcoming reinstallation, during PAFA 250, will highlight the academy's extensive collection of American art and provide a reflective opportunity to appreciate the nation's past, celebrate its achievements, uncover untold stories, and envision a brighter future for the next generation and beyond.

As we approach this historic milestone, PAFA 250 is committed to creating an immersive experience that bridges the gap between history and the present. We aim to showcase the evolution of American art and its role in shaping our national identity. Visitors will have the unique opportunity to engage with works that span from the early 19th century to contemporary pieces, each telling a story of resilience, innovation, and the diverse voices that have contributed to the fabric of our nation.

Essential Duties and Responsibilities

  • Generate and coordinate all related paperwork for outgoing loans, including loan forms, insurance, packing, condition reports, and shipping arrangements.
  • Collaborate with the Chief Registrar to ensure the smooth reinstallation of the Furness Building galleries, which includes receiving art shipments, overseeing art movements, performing condition reports, and working with curators and preparators to install the artwork.
  • Support the Chief Registrar with logistical decisions regarding moving the permanent collection from temporary storage back to permanent storage, and update the collections database with locations for all moved artworks.
  • Assist the Chief Registrar with all logistics for temporary exhibitions in the Hamilton Building galleries.
  • Serve as courier for outgoing loans as needed.
  • Perform other duties as assigned by the Chief Registrar.

Qualifications

  • At least 5 years of related experience.
  •  Bachelor's degree in art history, museum studies, or a related field.
  • Collections database experience required; Axiell Collections preferred.
  • Knowledge of best practices in fine arts collections management, including handling, care, preservation, installation, and storage.
  • Extremely detail-oriented with the ability to work quickly and efficiently in a professional manner.
  • Strong team player.
  • Capability to manage multiple projects simultaneously.
  •  Excellent written and verbal communication skills.
  • Proficient in computer use - Microsoft 365 Suite, Word, Excel, Outlook, etc.
  • Able to stand for long periods and lift at least 25lbs.
  • Must possess a current driver's license and passport.