DIOCESE OF ALLENTOWN

Berks County

Position Description

Job Title: Bookkeeper/Business Manager

FLSA: Non-Exempt

Job Status: Full-Time

Reporting Functions: Reports to Principal and Pastor; no reports

Job Function: Responsibilities include, but are not limited to, providing business and financial support to the parish and school, experience with A/R and A/P, and processing the bi-weekly payroll for the staff.

Duties and Responsibilities:

• Process bi-weekly payroll for school and parish staff. Maintain payroll records that include calculation of salary, salary deductions, local taxes, and other payroll-related matters.

• Prepare and forward monthly pension reports to the diocesan Pension Office; assist in the enrollment of employees into the diocesan pension plans each January.

• Process payment for all requisitions and purchase orders in a timely manner; ensure that all invoices are accurate and billed appropriately.

• Make certain that the accounting system is kept current, income is accurately recorded and bank statements are reconciled.

• Prepare budget and year-end financial reports and submit to the diocesan office in a timely manner. Present financial reports to financial committee.

• Meet with all new employees to review new hire paperwork. Assist new employees with payroll-related paperwork (W4, I9, direct deposit, database information, etc.).

• Obtain and monitor contracts for yearly services such as preventive maintenance, lawn care, snow removal, pest control, etc. for all parish locations when necessary.

• Prepare leases for prospective tenants and tenant renewals, if applicable; work with the diocese to ensure policy and procedure compliance; serve as a contact for all leases fielding and addressing any complaints/issues.

• Work with Diocese of Allentown to ensure procedures, reporting and policies are within Diocesan guidelines.

• Respond to all Pennsylvania state requests including unemployment compensation paperwork and the coordination of efforts with the Pennsylvania Catholic Conference.

• Coordinate all city and diocesan fire/safety inspections for all parish locations; react to reports including necessary repairs in a timely fashion.

• Coordinate Pennsylvania state boiler certification inspections for all parish locations.

• Prepare and submit 1099 statements to the federal government and contractors for the parish: file all proper paperwork with the city for games of chance licensing and zoning requirements.

• Any other duties as assigned by the Principal and Pastor.

Additional Condition of Employment:

Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

Educational Requirements:

• Associate's Degree or equivalent business experience. Bachelor's degree preferred.

• At least 3-5 years Bookkeeping/Accounting experience.

• Experience with payroll software.

Other Requirements:

• Proficiency in Microsoft Office, and Quickbooks/Sage accounting software.

• Must possess excellent organizational and communication skills.

• Must exhibit a high degree of integrity, loyalty, and dependability, and have a strong work ethic. The position continually requires demonstrated poise, tact, and diplomacy.

• Must possess a high level of interpersonal skills to handle sensitive confidential situations.

• Must be able to work independently and proficiently.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Working Conditions: Normal office environment. This is a full-time position, 35 hours per week, Monday to Friday.

All interested candidates must send their resumes to:

resumes@allentowndiocese.org

OR

Diocese of Allentown

Office of Human Resources

P.O. Box F

Allentown, PA 18105-1538

EOE M/F/D/V