Description We are seeking a Trade Show Coordinator to be responsible for planning, coordinating, and executing all aspects of the clients participation in trade shows and industry events, typically held at convention centers or hotels. This role requires strong organizational skills, attention to detail, and the ability to manage multiple events and deadlines simultaneously. The role ensures venues are prep3ared, logistics are managed, marketing materials are handled, and audio/visual and display equipment are properly shipped and set up. The primary goal of this role is to increase brand visibility, generate qualified leads, and maximize return on investment from event participation. Key Responsibilities: · Manage the full lifecycle of trade show participation, including planning, budgeting, on‑site execution, and post‑event analysis. · Coordinate schedules, deadlines, and deliverables across multiple trade shows and industry events. · Coordinate booth registration, booth space reservations, and ordering of required services such as electrical, internet, and furniture. · Arrange shipping and tracking of booth materials, display equipment, product samples, and marketing collateral to and from events. · Manage vendor relationships and negotiate contracts with booth builders, shipping providers, and promotional suppliers. · Handle physical event activities including walking event floors, set‑up/breakdown support, and lifting materials up to approximately 20 lbs. · Develop and submit abstracts for speaking engagements at conferences. · Research speaking engagement deadlines and conference opportunities. · Collaborate with Hexmodal and other strategic partners. · Identify additional trade show or speaking opportunities for consideration. · Plan and execute hosted dinners or ancillary events tied to major conferences such as PDC and the Facilities Innovation Conference. · Develop and manage trade show budgets, tracking all event‑related expenses. · Process invoices and reconcile costs to ensure alignment with approved budgets. · Partner with marketing and sales teams to develop booth messaging, graphics, and promotional materials. · Manage inventory of marketing collateral and giveaways. · Oversee lead capture processes and ensure qualified leads are delivered to sales teams for follow‑up. · Conduct post‑event debriefs with internal stakeholders. · Analyze event performance and ROI, including lead generation metrics and cost‑per‑lead. Requirements Qualifications: · Experience coordinating trade shows, industry events, or conferences. · Strong organizational and project management skills with the ability to manage multiple events simultaneously. · Experience coordinating logistics, vendors, shipping, and on‑site event needs. · Ability to perform light physical work, including walking event floors and lifting up to approximately 20 lbs. · Strong attention to detail and ability to meet deadlines. · Excellent communication skills and ability to collaborate cross‑functionally. Preferred Qualifications: · Experience working with event companies, marketing teams, or trade show vendors. · Background in event planning, trade show coordination, or conference management. · Experience managing event budgets and reconciling invoices. · Familiarity with lead capture processes and post‑event reporting. · Experience supporting speaking engagements or conference programming. · Prior experience coordinating hosted events or client dinners tied to conferences. Innovation starts with people.® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. 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