Job Description - Presentation & Communication Development   ○ Assist in the design and production of high-quality slide decks for academic, institutional, and external audiences   ○ Ensure consistency and clarity in all materials  - Technology & Workflow Enablement   ○ Leverage productivity and project management tools to streamline administrative workflows   ○ Evaluate and implement new technologies, including AI-enabled tools, to improve administrative efficiency  - Grant Submission Support   ○ Assist in preparation and coordination of grant submissions (e.g., NIH, Foundation sponsors)   ○ Compile and format application supporting documentation (biosketches, other support, etc)   ○ Maintain updated records of published papers and associated grants   ○ Coordinate with relevant stakeholders (e.g., departmental administration, grants offices, collaborators) and ensure adherence to sponsor and USC requirements  - Agreements Submission & Tracking (NDA, MTA, etc.)   ○ Coordinate submission of institutional agreements through appropriate USC channels. Track agreement status, and renewal timelines   ○ Liaise with internal offices (e.g., contracts, technology transfer, legal) and external partners to facilitate timely processing   ○ Maintain organized records of agreements and associated documentation  - Systems & Process Optimization   ○ Identify inefficiencies and implement scalable workflows for tracking agreements, and operational priorities   ○ Develop and maintain systems (e.g., trackers, dashboards) for monitoring deadlines and deliverables   ○ Maintain organized digital environments (shared drives, repositories, tracking tools)  - Data & Analytical Support   ○ Develop, maintain, and analyze spreadsheets and structured datasets to support operational tracking and decision-making   ○ Synthesize data into concise summaries and executive-ready reports   ○ Organize and maintain accessible data systems across multiple initiatives  - Confidentiality & Judgment   ○ Handle sensitive information, including unpublished research and contractual materials, with discretion   ○ Exercise sound judgment in prioritizing work and managing competing demands   ○ Frame issues and present structured options to support decision-making We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements - 2-5+ years of experience in administrative, research support, or operations roles - focused on process improvement, administrative support, and technology modernization  - Soft skills: adaptable to change, proactive process improvement, and self learning  - Advanced proficiency in Microsoft Office and/or Google Workspace - Bachelors degree  - Demonstrated experience supporting document preparation and/or structured submission processes (e.g., NIH or Foundation sponsors)  - Experience in an academic, research, or healthcare environment Familiarity with project management tools (e.g. Smartsheet, Monday, Asana)