Are you energized by interacting with and helping people? Have you been told that you have strong communication skills? Do you consider yourself to be a positive person and know how to look on the bright side? Do you have strong computer skills? Do you enjoy bringing solutions to the table? If so, you may be a great addition to our Utility Billing team. Make a difference with the City of Hutchinson!

The Accounting Coordinator, under the supervision of the Assistant Finance Director, performs a wide range of para-professional bookkeeping duties. This includes assisting with budget preparation, accounts payable and receivable, purchasing functions, and financial reporting. The Accounting Coordinator supports designated departments and cross-trains to cover for other accounting coordinators as needed.

A DAY IN THE LIFE:

Purchasing Responsibilities:

• Assist employees and departments with the City's financial reporting system and provide end-user training.
• Prepare, post, tabulate, analyze, and award bids. Schedule and conduct pre-bid meetings, bid openings, and ensure policy compliance and tax-exempt status for vendors.
• Manage contracts, including preparation, record-keeping, and conflict resolution.
• Administer disposal of city property at auctions, handling contracts, power of attorney forms, equipment inquiries, payment receipt, and buyer pick-up scheduling.
• Maintain compliance with purchasing policies and assist in establishing or modifying them.
• Keep records of bids, purchase orders, contracts, and invoices.
• Maintain department fixed assets once the asset management software is in place.

Accounts Payable Responsibilities:

• Review electronically submitted accounts payable invoices from all City departments. Ensure timely approvals, proper attachments, and process weekly accounts payable checks.
• Administer the city's p-card program, including ordering, training, issuing cards, monitoring activity, and reconciling accounts.
• Manage all travel requests in compliance with current travel policies. Start and stop all City services with the proper utility companies, ensuring effective communication between staff and utility companies.
• Reconcile accounts payable statements and maintain vendor files, ensuring current W9 forms and knowledge of IRS 1099 rules.
• Answer questions and resolve issues related to requisitions, purchase orders, vendors, customers, and p-card transactions.
• Perform random audits of p-card transactions.

Accounts Receivable Responsibilities:

• Reconcile monies received from all departments against software reports, address discrepancies, and record funds in accounting software.
• Balance daily funds receipt and make daily banking deposits.
• Assist with daily banking reconciliation duties (segregated for duties separation).

WHAT YOU'LL NEED FOR SUCCESS:

EDUCATION/EXPERIENCE:

A high school diploma or GED is required. Some college credit in accounting is preferred. Minimum 5-7 years of accounting/bookkeeping and/or administrative assistant experience is required.

CERTIFICATIONS/LICENSE:

Must possess and maintain a valid Kansas Driver's License and acceptable driving record.

BENEFITS:

• Health, Dental & Vision Insurance
• Flexible Spending Accounts: Medical & Dependent Care
• Retirement: KPERS & 457 Retirement Savings Plan
• Life Insurance & Optional Voluntary Life Insurance
• Insured Disability
• Death Benefit
• Service-Connected Death
• Vacation Leave, Sick Leave, Floating Holidays & City Designated Holidays
• Employee Assistance Program

The City of Hutchinson employs over 400 employees that serve our community every day. City employees make Hutchinson a great place to live, work, and play. We take pride in our work and it shows. Come be a part of a workforce that makes a difference! We're always looking for talented, self-motivated individuals to join our team.

The City of Hutchinson is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

All employees will be asked to consent to background and drug screening prior to starting employment.