Talent Acquisition Coordinator - Operations Specialist Job ID 220569 Posted 09-Jun-2025 Service line GWS Segment Role type Full-time Areas of Interest Construction, Data Centers Location(s) Phoenix - Arizona - United States of America **TA Operations Specialist** **Role and Responsibilities:** As a TA Operations Specialist at Direct Line, you will play a crucial role in supporting the recruitment team and ensuring a smooth onboarding process for new hires. You will be responsible for various operational and administrative tasks within the Talent Acquisition (TA) function. Your responsibilities include, but are not limited to: + **Onboarding and Data Accuracy:** Ensure all new hire information is collected, accurate, and organized for weekly onboarding processes. Provide reporting to respective teams for further action. + **Recruitment Support:** Input data into the Applicant Tracking System (ATS) to assist recruiters in managing candidate information. + **Reporting and Updates:** Assist in creating and maintaining status update reports for team members. + **Background Checks and Hiring Files:** Initiate and track background checks and prepare relevant hiring documentation. + **Stakeholder Coordination:** Collaborate with key stakeholders, ensuring tasks are completed efficiently while following assigned instructions. + **Adaptability and Quick Thinking:** Handle last-minute changes and shifting priorities with patience and flexibility. + **Administrative Support:** Perform administrative tasks to support the recruitment team and assist in sourcing top talent as needed. + **ATS Management:** Oversee and maintain the Greenhouse and Avature systems to ensure smooth recruiting operations. + **Cross-functional Collaboration:** Work closely with operations, finance, payroll, and external agencies to drive task coordination and process efficiency. + **Vendor Management:** Build and maintain strong relationships with staffing agencies, ensuring efficient recruitment processes and managing timecards, invoicing, and billing. **Education, Skills, and Experience:** + 1-3 years of professional work experience; at least 1 year of recruitment coordination experience preferred. + Experience with Greenhouse, Avature, or other ATS platforms is a plus. + Must demonstrate urgency and attention to detail, thriving in fast-paced environments. + Highly organized with excellent multitasking skills and the ability to prioritize tasks effectively. + Strong Microsoft Outlook skills; proficiency with other calendar and scheduling tools is a must. + Fast learner, self-starter, and highly proactive in completing tasks. + Ability to maintain confidentiality and work in sensitive environments. + Strong communication skills and a customer service-oriented mindset. + Desire to learn more about recruiting and human resources practices. + Experience with ADP or similar payroll systems is advantageous. + Intermediate to advanced Excel skills required. **Key Traits for Success:** + High energy, driven, and articulate with an eagerness to grow within the HR/recruiting field. + Flexible, adaptable, and able to manage tasks and responsibilities efficiently. + Strong interpersonal skills and the ability to work well within a team and across functions. + Ability to stay calm under pressure and meet deadlines with accuracy. + If you are a self-motivated, adaptable individual who thrives in a dynamic and fast-paced environment, we encourage you to apply and join a growing team that values efficiency and innovation Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future \#directline **Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)