Description Robert Half is recruiting for the following role. Please apply ASAP to this listing if interested and qualified! You can also send your resume direct to Bill Nichols @ Robert Half. Thanks! Position Overview The Office Manager for a construction company is responsible for overseeing all administrative operations to ensure efficiency and streamline processes within the office. This role is integral to supporting construction projects by managing day-to-day administrative tasks, coordinating communication, and maintaining organizational standards. Key Responsibilities + Office Operations Management: Supervise daily office activities, ensuring smooth operations of administrative tasks such as scheduling meetings, maintaining records, and managing correspondence. + Vendor Coordination: Liaise with construction suppliers, contractors, and other vendors to track orders, invoices, and payments while maintaining accurate documentation. + Project Support: Provide administrative support to project managers, engineers, and construction staff by organizing project-related documents and tracking progress timelines. + Budget Tracking: Assist with budget management by monitoring expenses, preparing expense reports, and maintaining financial documentation. + Human Resources Support: Manage onboarding paperwork for new hires, track employee attendance, and coordinate payroll with HR or external agencies as needed. + Compliance and Permits: Ensure necessary construction permits and regulatory licenses are documented and up to date. + Office Supplies and Equipment: Oversee procurement and inventory of office supplies and maintain the work environment effectively. + Communication Management: Act as a point of contact for clients, vendors, and subcontractors, ensuring professional and timely responses to inquiries. Required Skills + Excellent organizational skills and multitasking abilities to manage office workflows in a dynamic construction environment. (Source: SG25 US Administrative and Customer Support.docx) + Advanced proficiency in Microsoft 365, Excel, and CRM or ERP systems used for project and vendor management. (Source: SG25 US Administrative and Customer Support.docx) + Strong communication skills for interacting with clients, vendors, subcontractors, and construction staff. + Financial literacy for budget tracking and expense management. + Attention to detail, particularly with record-keeping, compliance, and construction documentation. Preferred Qualifications + Prior experience in construction industry is an added bonus + Experience with QuickBooks or NetSuite is a plus Job Type: Full-Time Work Environment: On-site Requirements - At least 5 years of experience in office administration or a related role. - Proficiency in QuickBooks for managing financial records and reporting. - Demonstrated ability to manage and process expense reports accurately. - Strong organizational skills with experience arranging travel schedules and accommodations. - Previous experience in the construction industry is highly preferred. - Excellent communication and interpersonal skills to effectively interact with employees and vendors. - Strong attention to detail and ability to handle sensitive information with discretion. - Familiarity with benefits administration and related processes. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .