Merit Professional Coatings Holdings, LLC, "Merit" is a Commercial specialty finishes contractor who is seeking a Financial Controller to play a key role within the accounting department. This is a full time, on-site position. The Financial Controller reports directly to the Group Controller.

Daily Activities:

• Accounts Receivable invoicing. Collaborate with Project Management Teams to efficiently create AIA invoices for projects within the Job Management Software, "Knowify".
  • Review contract totals in accordance with approved contract sums to date.
  • Identify any change order discrepancies.
  • Identify and document billing behaviors for each General Contractor "GC".
    • Use GC forms or portals to send billing, confirm receipt and make any necessary adjustments.
  • Manage billing portals to expedite payment. Textura, Pro Core, Pro Log.
    • Gather required lien waivers from vendors and upload or email to clients as needed to facilitate release of payment applications.
• Match bank transactions and reconcile bank accounts.
• Process Ramp credit card and reimbursement transactions.
• Complete Pre-qualifications and Statements of Qualification to assist in winning new projects.
• Collaborate with the Office Manager regarding Accounts Payable / job cost project accounting, and obtaining lien waivers.

Weekly Activities:

• Accounts Receivable Collection emails, document status and next actions in Knowify. Create FedEx labels to expedite check receipt.
• Prepare Certified Payroll Reports on Davis-Bacon projects.
• Reconcile Customer Accounts/Outstanding balances.
• Reconcile Customer Retainage.
• Process weekly payroll.
• Prepare and report KPIs.

Monthly Activities

• Payroll reporting for workers compensation and Contractor Controlled Insurance Programs.
• Lead the month end close process, WIP, Journal entries, reconciliations.
• Financial statement preparation and presentation to the Board of Directors.

Quarterly Activities

• Calculate and prepare incentive compensation reports to be reviewed by the Operations Supervisor.

Annual Activities

• Prepare the annual budget. Input the final approved budget in the accounting system.
• Prepare documentation for insurance audits.

As Needed Activities:

• Send Pre-construction documents for projects to GCs, W9, COI per contract, CCIP/DCIP forms.
• Send renewal and updated COIs to clients.
• Notices to Owner when new contracts are issued.
• Other miscellaneous accounting and administrative assignments.

Required Skills and Abilities:

• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• In-depth knowledge of general financial accounting and cost accounting principles.
• Proficient understanding of and adherence to generally accepted accounting principles (GAAP).
• Ability to accurately prepare tax reports and financial statements.
• Proficiency in Quick books Online.

Education and Experience:

• Bachelor's degree in Accounting or a related field (required).
• Minimum of five years of relevant accounting experience (required).
• Experience in the commercial construction industry (strongly preferred).
• Experience with QBO and Knowify project management software (strongly preferred).

Physical Requirements:

• Ability to sit at a desk and work on a computer for prolonged periods.
• Must occasionally lift and move items up to 15 pounds.
• Ability to commute daily to north Tampa, FL.

Benefits:

• Health Insurance
• Dental Insurance
• IRA Matching