Risk Management Coordinator

Denver, CO

Rocky Mountain Public Media, Inc. (RMPM) is the parent company of Rocky Mountain PBS, KUVO Jazz, and The Drop. Over a million Coloradans turn to Rocky Mountain PBS, KUVO Jazz, and The Drop to discover provocative and inspiring local, national, and international programming; find diverse viewpoints; score front row center seats to world-class performances; and experience lifelong learning opportunities every month. At the heart of our work is the Friendship Business Model: a relationship-centered approach to public media sustainability that supports audiences on a journey of belonging - from first encounter to lasting partnership. Every team at RMPM, including Risk Management, plays a role in protecting and enabling that mission.

The Risk Management Coordinator supports RMPM's organizational integrity - and by extension, its ability to build lasting friendships with Colorado's communities. By assisting with insurance compliance tracking, coordinating legal document workflows, and supporting contract administration, this role helps maintain the safe, stable foundation that allows every team at RMPM to do their best relationship-building work. Reporting to the Director of Finance, this position assists in day-to-day risk management operations and serves as a key coordinator between internal stakeholders, external partners, vendors, and legal counsel on matters related to coverage verification, document routing, and contractual obligations. The ideal candidate is organized, detail-oriented, and eager to grow their risk management knowledge in a mission-driven environment. This role offers meaningful opportunities to expand into broader areas of risk management over time through involvement in special projects.

Key Responsibilities

Insurance Compliance

• Supports the maintenance of RMPM's insurance policy portfolio - including general liability, professional liability, workers' compensation, property, and umbrella coverage - by tracking key dates, organizing policy documents, and coordinating with the Director of Finance on renewals and changes.
• Collects, reviews, and tracks Certificates of Insurance (COIs) from vendors, contractors, subcontractors, and partners to help ensure compliance with contractual insurance requirements.
• Maintains a centralized compliance tracking system and assists in preparing status reports for leadership on coverage, open items, and upcoming renewal timelines.
• Coordinates with insurance brokers and carriers on routine day-to-day inquiries, policy documentation requests, and issuing COIs and additional insured endorsements on behalf of RMPM under the guidance of the Director of Finance.
• Supports claims administration by gathering and organizing documentation, coordinating communication with adjusters, and tracking claim status through resolution.
• Monitors insurance expiration dates and assists in coordinating timely renewals to prevent lapses in coverage.
• Helps monitor changes in regulatory requirements and flags relevant updates to the Director of Finance for review and action.

Compliance & Reporting/Contract Management

• Supports the coordination of compliance and legal documents - including contracts, agreements, amendments, addenda, and notices - by routing materials to the appropriate reviewers and tracking status through execution and filing.
• Assists with preliminary review of incoming documents to help identify key provisions such as indemnification clauses, insurance requirements, and dispute resolution terms; escalates flagged items to the Director of Finance for guidance.
• Helps coordinate the review and approval workflow for vendor agreements, service contracts, licensing agreements, NDAs, and other commercial contracts in accordance with RMPM's authorization matrix.
• Prepares contract summaries and document comparison materials to support review by legal counsel and management.
• Tracks document review deadlines, signature deadlines, and response obligations, and escalates time-sensitive matters to the appropriate stakeholders.
• Monitors contract renewals and expirations, providing advance notice to departments to support timely renegotiation or termination.
• Maintains organized document repositories and version control systems to ensure executed documents are accurately stored and retrievable.
• Coordinates notarization and related document execution logistics as needed.
• Supports the drafting of routine compliance correspondence, acknowledgment letters, and other administrative support as needed.
• Assists with document collection requests and records retention processes as directed.
• Maintains documentation for regulatory compliance and prepares reports on risk trends.
• Coordinates with departments to ensure risk awareness and assists in compliance audits.

Special Projects & Expanded Risk Management

RMPM operates at the intersection of media, community engagement, and organizational transformation - an environment where higher-stakes initiatives regularly emerge. This responsibility area is intentionally designed to create room for the Risk Management Coordinator to grow beyond core compliance functions and develop broader risk management expertise over time.

• Supports the Director of Finance on special projects and cross-functional initiatives identified as carrying elevated organizational, legal, financial, or reputational risk - such as major partnerships, new program launches, capital projects, or organizational change efforts.
• Assists in gathering and organizing information for risk assessments on high-exposure projects, including documentation of key risk factors and mitigation considerations.
• Helps coordinate risk-related documentation, insurance coverage review, and contract requirements for special projects from initiation through closeout.
• Participates in project planning meetings assigned to support awareness of risk-related considerations and helps track follow-up items.
• Assists in maintaining risk frameworks, checklists, and reference materials for project categories that recur across RMPM (e.g., large-scale events, broadcast partnerships, community activations).
• Supports post-project documentation efforts, helping to capture lessons learned and contributing to continuous improvement of RMPM's risk management practices.

Qualifications of Position

Required

• Training in Risk Management, Business Administration, Paralegal Studies, Legal Studies, or a closely related field; or equivalent combination of education and experience.
• 1–3 years of experience in an administrative, coordination, or support role in risk management, insurance, contract administration, legal operations, or a related field.
• Ability to read and understand basic legal and insurance documents, with a willingness to develop deeper expertise over time.
• Strong organizational and time management skills, with the ability to track multiple deadlines and priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort working with shared drives, document management systems, or tracking tools.
• Clear written and verbal communication skills, with the ability to coordinate effectively across departments and with external partners.
• A proactive, service-oriented approach and genuine interest in growing within the risk management field.

Preferred

• Familiarity with commercial insurance lines such as general liability, professional liability, or workers' compensation.
• Experience supporting contract administration or document routing workflows.
• Exposure to contract lifecycle management (CLM) software or similar tools.
• Experience in public media, nonprofit, or mission-driven organizations.
• Interest in pursuing risk management certifications such as ARM, CRIS, or comparable credentials.
• Comfort working in collaborative, cross-functional environments where flexibility and relationship-building are valued.

How This Role Connects to Our Friendship Business Model

RMPM's Friendship Business Model is built on a simple but powerful idea: that sustainable public media grows from genuine relationships - with audiences, communities, and partners. Every role at RMPM contributes to the conditions that make those friendships possible.

For the Risk Management Coordinator, that contribution is foundational. When contracts are clear and enforceable, when insurance coverage is solid, when legal obligations are understood and met - RMPM can enter partnerships with confidence, show up for community events without exposure, and focus organizational energy on the work of belonging rather than managing crises. This role is, at its core, a steward of trust: ensuring that RMPM's relationships with vendors, partners, and the public are protected and sustainable for the long term.

RMPM values employees who connect their daily work to our broader mission of creating a community where all Coloradans feel welcome, known, included, supported, and connected.

Core Competencies

Don't meet every single requirement? Studies have shown that women and/or people of color are less likely to apply to a job unless they meet every qualification. We're committed to building a diverse, inclusive, and authentic workforce. If you're excited about this role, feel a passion for our mission, this feels like it could be your dream job, but your previous experience doesn't align perfectly with every qualification, we encourage you to apply!

PROCEDURE FOR APPLICATION:

Persons interested in this position must apply at www.rmpbs.org/jobs. Please submit the following items:

1. A cover letter detailing how the applicant's qualifications fit the needs of RMPM and information on how the applicant found out about the job opening.
2. A resume detailing education, training, and employment experience.

Position will be posted at www.rmpbs.org/jobs until filled. No phone calls please. KRMA-TV/KTSC-TV/KRMJ-TV/KRMU-TV/KRMZ-TV and KUVO-FM/KVJZ-FM are licensed to and operated by Rocky Mountain Public Media, Inc. as non-commercial public television and radio.

Work Environment

This position is primarily office-based at RMPM's Denver headquarters, with hybrid flexibility as approved by management. The role involves extended periods of computer work, document review, and telephone or video communication. Minimal physical demands beyond standard office activity. Occasional travel may be required to attend vendor meetings, site visits, or professional development events.

EEO Statement

Rocky Mountain Public Media embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. As such, Rocky Mountain Public Media does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.