The City of Johnson City, Tennessee, is accepting applications for the position of Administrative Specialist II. This position performs skilled clerical and administrative work in support of City Administration, Communications & Engagement, Economic Development and Information Technology. This position reports to the Special Projects Manager. The ideal candidate will be comfortable working in a fast-paced environment and handling a wide variety of administrative duties with professionalism, efficiency, and excellent customer service.

Key Responsibilities

• Assist with maintaining the City meetings calendar for voluntary boards and the City Commission
• Assist with compiling and distributing the electronic build-out of the City Commission agenda using iCompass software
• Assist with payroll submission and administrative duties (travel forms, bill reconciliations, reporting, scheduling, etc.) for Administration, IT, Economic Development, and Communications & Engagement departments
• Administer the City Hall front lobby, serving as the primary contact for daily visitors, meeting attendees, etc.
• Serve in the City switchboard rotation, taking telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate division personnel or resolves personally
• Perform other related duties as assigned

Minimum Qualifications

• High school diploma or equivalent
• College-level coursework in business, customer/public relations or service, computer applications, or office management preferred
• Proficiency in typing, secretarial skills, word processing, operation of office equipment, and oral and written communication
• Demonstrated skill in the Microsoft Office Suite and Adobe software
• Minimum of one year of experience in a similar position required
• Three years of related experience strongly preferred
• Any equivalent combination of education and experience may be considered

Additional Requirements

• Ability to manage multiple tasks efficiently
• Strong customer service and interpersonal skills
• High level of professionalism and attention to detail
• Pre-employment physical, drug screening, and background check required

Pre-employment physical, and background check required.

EEO