Job Title: Accounts Receivable/Accounts Payable Specialist

Department: PVARF Administration

Reports To: CFO and Executive Director

Starting Salary: $22.60 - $27.88 per hour ($47,000-58,000 annually)

SUMMARY

The Portland VA Research Foundation, Inc (PVARF) is hiring an Accounts Receivable / Accounts Payable Specialist (AR/AP Specialist) for the administrative office. PVARF is an independent 501(c)(3) nonprofit corporation whose mission is to facilitate the research and educational activities conducted at the VA Portland Health Care System (VAPORHCS). Located on the grounds of the VAPORHCS, PVARF provides administrative support for the research and education projects approved by the Research and Development or Education Committees being conducted by clinicians and scientists at the PVAMC. The mission of the PVARF administrative office is to provide helpful, efficient, and friendly support to VA staff at the VAPORHCS in their research, and education endeavors. Come be a part of advancing biomedical science to better serve US Veterans.

The AR/AP Specialist is responsible for the processing, accounting, reconciliation, analysis, and reporting of transactions related to Accounts Receivable and Accounts Payable and providing other support to the Finance Department as needed. The AR/AP Specialist will also partner with the CFO to complete yearly audits as well as month-end and year-end close activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure compliance with accounts receivable and accounts payable policies, procedures, and controls.
• Manage accounts receivable process, includes creating and posting invoices and sending to funding agencies accurately and in a timely manner. Maintains invoice and project detail records.
• Manage accounts payable process, including reviewing invoices and reconciling reimbursements, posting invoices and issuing payments.
• Investigate and reconcile discrepancies for both accounts receivable and accounts payable invoices.
• Prepare and submit bank deposits. Post bank deposit information to accounting software.
• Manage purchase order system, including reviewing purchase order requests and comparing purchase orders to invoices.
• Maintain accurate and complete recordkeeping, including customer and vendor invoices, purchase orders, and other related files.
• Work in partnership with CFO to complete month-end and year-end close activities and annual audits.

REQUIRED QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Working knowledge of accounting principles with at least 2-3 years of Accounts Receivable/Payable, Bookkeeping, and/or Accounting experience. Prior experience in Nonprofit accounting strongly preferred.
• Bachelor's Degree in Finance, Accounting, Business Administration, or related field preferred.
• Strong written and verbal communication skills; excellent customer service and teamwork skills.
• Excellent organizational, time management, and multi-tasking skills.
• Exceptional analytical skills and problem-solving ability with a solutions-oriented mindset.
• Ability to maintain high-level attention to detail and accuracy.
• Ability to work both independently and as a member of a collaborative team.
• Proficiency in Microsoft Office suite; Excel required
• Experience with Blackbaud Financial Edge NXT or similar accounting software desired.
• Ability to effectively interact with multiple internal and external contacts.
• Ability and willingness to meet business critical deadlines,

ADDITIONAL INFORMATION

Because this position is based in a VA facility, the successful candidate must secure a VA Without Compensation Appointment (WOC) prior to starting work, and must maintain a WOC Appointment in order to continue employment.

The VA's WOC process will be facilitated by the supervisor and processed through the VA Research and Development office. The screening process required to obtain a WOC may include a background check, a credit check, a physical, a drug test, and a TB test.

After the WOC process has been completed, the VA also requires several trainings prior to employees starting work.

Portland VA Research Foundation is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as race, color, sex, sexual orientation, gender identity, religion, national origin or age.

All PVARF employees are required to be fully vaccinated for COVID-19 within 8 weeks of hire, unless medically exempt. Employees will be required to provide either proof of vaccination or an approved medical exemption prior to beginning work.