Accounts Payable Specialist Job Description We are seeking a dedicated Accounting Assistant to manage daily payables processing for raw materials and purchase order invoices. This role involves reviewing invoices using OCR software, verifying goods receipt in Mediusflow AP Automation software, and entering invoice data into SAP. The Accounting Assistant will also handle non-purchase order invoices, collaborate with business partners, and prepare vendor master maintenance forms. Responsibilities + Review invoices via OCR software against purchase order information in SAP. + Verify goods receipt matches invoice price and quantity in Mediusflow AP Automation software. + Resolve matching discrepancies by working with Purchasing or Logistics. + Enter invoice data into SAP as needed. + Review non-purchase order invoices to ensure accurate billing information. + Collaborate with approvers to create new vendors timely. + Distribute invoices for coding and approval in Mediusflow AP Automation software. + Process Test Net Invoices via WinShuttle and Rent Payments using SAP's Recurring Entry function. + Prepare vendor master maintenance forms by reviewing vendor information in SAP. + Create or change vendor information and request W-9 and banking information. + Prepare daily invoice batch reports for audit, including sorting invoices by transaction type and reconciling totals. + Perform mail opening and sorting duties, delivering mail to appropriate processors. + Reconcile and clear accounts monthly, review vendor statements, and monitor the AP mailbox. + Handle internal and external customer payment inquiries with professionalism and friendliness. + Assist with documentation of daily desktop procedures for inclusion in the Accounts Payable Manual. Essential Skills + Accounts payable experience + Knowledge of purchase order processing + Reconciliation and invoicing skills + High school diploma minimum + Experience in accounting or related field, preferably 3-5 years + Working knowledge of Microsoft Office Additional Skills & Qualifications + College degree with concentration in Accounting preferred + SAP experience is a plus + Experience with 3 way & 2 way match + Critical thinking skills Work Environment This is a fully onsite role located in Richmond, VA. The position requires regular interaction with various technologies, including SAP and Mediusflow AP Automation software, and involves collaboration with different departments to ensure seamless invoice processing. Contact Me: Kaitland Clawson View my availability here: https://www.linkedin.com/in/kaitland-clawson-552605154/ Book an appointmentPay and Benefits The pay range for this position is $23.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Richmond,VA. Application Deadline This position is anticipated to close on Jul 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.