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Accounts Payable Coordinator
DentaQuest
location-iconBoston MA

Job DescriptionUnder limited supervision, the Accounts Payable Coordinator supports the Finance Department and the organization by processing, recording and reporting cash disbursements. Ensures all departmental and corporate policies and procedures are followed and meet compliance & audit guidelines.Coordinator supports all new project implementations and system upgrades. **Individual must be willing to go onsite in the Milwaukee or Boston area 2-3 days a week.  PRIMARY JOB RESPONSIBILITIES:Follows all accounts payable practices while maintaining department efficiencies, by verifying accuracy, control and meeting deadlines for scheduled weekly check runs.Ensures user documents are updated and accurate for training and compliance.Supports the daily/weekly claim processing interfaces to the oracle financial system, and ensure the daily deadlines are met for all EFT and Positive pay files.Provides daily AP payment report to AR team for Positive pay reconciliation and ensures all files have been created and confirmed daily.Monitors daily bank recon upload files and communicates any exceptions or errors to ensure files can be uploaded accurately and timely.Provides quarterly and monthly reports as needed per client contractual requirements.Communicates with managers and vendors timely to ensure disputed invoices are handled accurately and efficiently.Support Broker Commission department to ensure monthly commissions are handled efficiently and timely.Manage all Board related payment activity including reporting and 1099 reconciliation at year end.Supports 1099 process by reviewing all 1099 exception reports ensuring that each vendor receives a year-end 1099 form as required.Provides follow up support to vendors regarding any 1099 issues/corrections.Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation.Support and manage payment inquiries within the claims system and Sales Force application.Performs testing for new project implementations along with supporting system upgrades ensuring full end to end testing is performed successfully and timely.Other duties as needed or required.Required:Associate or Bachelor's Degree in Business3 years Accounts Payable /Finance experience.Oracle accounting software experience preferred.Excellent attention to detailsExcellent organizational skills with the ability to multi-task.Proficiency in Microsoft Excel and OutlookAdvanced communication/interpersonal skills.Advanced Analytical/Problem solving skills.Attends additional training as requested/deemed necessary #LI-Hybrid, Boston, Massachusetts 02101

Full Time
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Accounts Payable Coordinator
DentaQuest
location-iconBoston MA

Under limited supervision, the Accounts Payable Coordinator supports the Finance Department and the organization by processing, recording and reporting cash disbursements. Ensures all departmental and corporate policies and procedures are followed and meet compliance & audit guidelines. Coordinator supports all new project implementations and system upgrades.   **Individual must be willing to go onsite in the Milwaukee or Boston area 2-3 days a week.    PRIMARY JOB RESPONSIBILITIES: Follows all accounts payable practices while maintaining department efficiencies, by verifying accuracy, control and meeting deadlines for scheduled weekly check runs. Ensures user documents are updated and accurate for training and compliance. Supports the daily/weekly claim processing interfaces to the oracle financial system, and ensure the daily deadlines are met for all EFT and Positive pay files.Provides daily AP payment report to AR team for Positive pay reconciliation and ensures all files have been created and confirmed daily. Monitors daily bank recon upload files and communicates any exceptions or errors to ensure files can be uploaded accurately and timely. Provides quarterly and monthly reports as needed per client contractual requirements. Communicates with managers and vendors timely to ensure disputed invoices are handled accurately and efficiently. Support Broker Commission department to ensure monthly commissions are handled efficiently and timely. Manage all Board related payment activity including reporting and 1099 reconciliation at year end. Supports 1099 process by reviewing all 1099 exception reports ensuring that each vendor receives a year-end 1099 form as required. Provides follow up support to vendors regarding any 1099 issues/corrections. Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation. Support and manage payment inquiries within the claims system and Sales Force application. Performs testing for new project implementations along with supporting system upgrades ensuring full end to end testing is performed successfully and timely. Other duties as needed or required. Required: Associate or Bachelor's Degree in Business 3 years Accounts Payable /Finance experience. Oracle accounting software experience preferred. Excellent attention to details Excellent organizational skills with the ability to multi-task. Proficiency in Microsoft Excel and Outlook Advanced communication/interpersonal skills. Advanced Analytical/Problem solving skills. Attends additional training as requested/deemed necessary   #LI-Hybrid , Boston, Massachusetts 02101

Full Time
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Accounts Payable Coordinator
Franciscan Children's Hospital
location-iconBrighton MA

Job DescriptionThe Staff Accountant, under supervision of the Accounting Manager, will be responsible for the timely and accurate processing of all vendor invoices (70%), managing the fixed assets process (20%) & assisting with the month-end close (10%).Principal Duties and Responsibilities Handles all daily mail directed to the Finance department, monitors the accounts payable email inbox daily, distributes correspondence within the department accordingly Ensures the timely and accurate entry of all invoices into the accounts payable system and distributes invoices to the appropriate parties for approval Monitors unapproved invoices by following up with Managers / Directors to get all invoices processed timely so vendor payment terms are met Interacts with vendors in a professional manner to maintain vendor relations Meets with Materials Management on a regular basis to resolve invoice / purchase order discrepancies and review old purchase orders Reviews vendor statements to ensure all invoices are processed in the accounts payable system Performs annual 1099 process related to federal and state tax filings Maintain and use electronic document management storage solution Assists with monthly, quarterly and year-end accounting processes Strong knowledge of general ledger and accounting policies and procedures Overseeing and reconciling fixed assets schedule Assists with annual audits and various annual reporting Ad-hoc duties as requiredRequirements Bachelor’s Degree or equivalent experience in the accounting / finance field Minimum 2 years of accounts payable / general ledger experience within a midsize to large organization Previous healthcare experience is preferred Proficient with accounts payable software, Meditech preferred Knowledge of Lean techniques preferred Strong oral and written communication skills Ability to utilize basic functions of Microsoft Office Strong attention to detail Ability to process a large volume of invoices timely and accuratelyJob Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits: 401(k) Health insurance Paid time off Tuition reimbursementSchedule: Day shift Monday to FridayAbility to commute/relocate: Brighton, MA 02135: Reliably commute or planning to relocate before starting work (Required)Experience: Accounts Payable: 1 year (Preferred)Work Location: One location

Full Time
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Accounts Payable Administrator
Planet Professional
location-iconEverett MA

Job ID: BH493319 Category: Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable Specialty: Accounting & Finance Accounts Payable Must have: 2 years+ AP experience Downtown Boston professional services company is looking to add a member to its AP team. They are looking for an AP professional with at least 2 years experience in processing. In addition to processing the AP, this role will take an active role in working with expense reports. The Accounts Payable professional that will succeed in this role will have a strength in communication skills as they will interact not only with the Accounting Department but the entire organization. Great quality of life position within this established company. #professional The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Type: Direct Location: Boston, Massachusetts

Full Time
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Accounts Payable Administrator
Planet Professional
location-iconBrookline MA

Job ID: BH493319 Category: Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable Specialty: Accounting & Finance Accounts Payable Must have: 2 years+ AP experience Downtown Boston professional services company is looking to add a member to its AP team. They are looking for an AP professional with at least 2 years experience in processing. In addition to processing the AP, this role will take an active role in working with expense reports. The Accounts Payable professional that will succeed in this role will have a strength in communication skills as they will interact not only with the Accounting Department but the entire organization. Great quality of life position within this established company. #professional The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Type: Direct Location: Boston, Massachusetts

Full Time
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Accounts Payable Administrator
Planet Professional
location-iconJamaica Plain MA

Job ID: BH493319 Category: Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable Specialty: Accounting & Finance Accounts Payable Must have: 2 years+ AP experience Downtown Boston professional services company is looking to add a member to its AP team. They are looking for an AP professional with at least 2 years experience in processing. In addition to processing the AP, this role will take an active role in working with expense reports. The Accounts Payable professional that will succeed in this role will have a strength in communication skills as they will interact not only with the Accounting Department but the entire organization. Great quality of life position within this established company. #professional The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Type: Direct Location: Boston, Massachusetts

Full Time
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Accounts Payable Specialist
UniFirst
location-iconWilmington MA

The Accounts Payable Specialist is an integral part of the Corporate Accounts Payable Department which is responsible for processing more than 7,000 invoices weekly via multiple sources. UniFirst seeks an experienced, reliable and precise professional to help us properly control expenses by receiving, processing, verifying and reconciling invoices. The AP Specialist will maintain current accounts, provide guidance & support to location administrators, while reviewing invoices & expenses for policy compliance and processing timely payments. This experienced candidate should be able to analyze expenses, assign payments to proper cost centers, work with vendors & locations to resolve past due invoices and reconcile monthly vendor statements insuring our accounts remain in good standing. Review & process all invoices in accordance with company policy, and SOX requirements Pay vendors bi-weekly, monitor discount opportunities, schedule & prepare checks Work with Materials Management team & vendors to resolve purchase order, contract, invoice, payment or documentation discrepancies Insure credits are received for all outstanding memos Use rigorous logic to analyze and resolve complex issues Research & Investigate returned checks, request stop payments, or purchase order amendments. Process & pay employee expenses after verification of compliance and adequate support has been provided Review, sort and distribute incoming mail Review and process invoices submitted via the Stockroom Management System (SMS) batches in OnBase Review & process invoices scanned via the Kofax Transformation Module (KTM) Ensure invoices are not duplicated via consistent review Accurate and manual entry of invoices as needed Provide exemplary customer service by communicating and developing a rapport with assigned location administrators Verify & reconcile monthly vendor statements to ensure assigned accounts remain in good standing Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies Ability to consistently meet deadlines Escalate issues of concern to management Perform miscellaneous tasks as assigned by supervisorQualifications Experience: 4-6 years of full cycle AP experience 2-4 years of experience processing invoices via an OCR tool Experience with two & three way match programs helpful Previous experience with P2P preferred Proficient MC Office skills, must be able to use excel specifically, to create reports to obtain, manipulate and or track vendor data, apply filters, and use macros Willingness and desire to contribute to continuous improvement PeopleSoft Financial application experience preferred Basic math skills Ability to multitask, work under pressure & meet deadlines Strong organizational skills, accuracy, attention to detail & follow through are required Strong listening, verbal and written communication skillsEducation: High School diploma or equivalent required, college preferred.UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws UniFirst is an equal employment/affirmative action employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to TalentAcquisition@unifirst.com or call (978) 658-8888 to let us know the nature of your request.

Full Time
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Accounts Payable Clerk, TD Garden
Delaware North
location-iconBoston Massachusetts

The Opportunity Delaware North Sportservice is searching for an Accounts Payable Clerk to join our team at TD Garden in Boston, MA. In this role, you will help process, track, and record payments in an accurate, efficient, and timely manner. The Accounts Payable Clerk will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.Responsibilities Reconciles daily cash, processes deposits, and maintains change banks.Prepares, verifies, and processes invoices.Processes journal vouchers and checks for payments.Bills and credits accounts involved with the accounts payable system.Prepares and mails bills or statements, and prepares lists of outstanding bills payable.Responds to questions and makes calls regarding billing problems; acts as a liaison between departments and vendors.Prepares journal entries and reports for daily, weekly, and monthly reporting.Maintains the general ledger; posts requisitions, receipts, and disbursement information to appropriate ledgers or journals.Receives and counts cash; maintains cash book or other control records.Compiles and distributes daily sales reports, under the direction of the Controller.Prepares, proofs, and types financial reports; makes routine cost distributions; posts subject accounts.Files and maintains clerical records and reports pertinent information to accounting and bookkeeping or technical operations.Performs other duties as assigned.Qualifications Must have 1 year of experience in bookkeeping, accounting, or administrative assignments involving advanced record-keeping (directly related business school or college courses may be substituted equally for up to six (6) months' experience).Skilled at Microsoft Office products.Strong mathematical skills, including knowledge of arithmetic, algebra, statistics, and their applications.Strong organizational skills and attention to detail; ability to perform a volume of numerical detail work with speed and accuracy.Excellent oral and written communication skills; ability to understand and follow complex instructions.Analytical, with excellent problem-solving abilitiesWho We Are At Delaware North, you’ll love where you work, who you work with, and how your day unfolds. Whether it’s in sporting venues, casinos, airports, national parks, iconic hotels, or premier restaurants, there’s no telling where your career can ultimately take you. We empower you to do great work in a company with 100 years of success, stability and growth. If you have drive and enjoy the thrill of making things happen - share our vision and grow with us.Delaware North Companies, Incorporated and its subsidiaries consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Delaware North is an equal opportunity employer.

Full Time
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Accounts Payable Rep
Planet Professional
location-iconBeverly MA

Job ID: BH486761 Category: Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable Specialty: Accounting & Finance A wholesale design company in Beverly, MA seeks an Accounts Payable Rep to join their growing team. Must Haves: AP experience Preferred: Eclipse software experience Job Summary/Description: Handle full cycle AP including entering invoices and credits , coding, reviewing, processing, etc. Ensure invoices are posted to correct GL accounts and locations Reconcile inventory invoices entered into accounting system to inventory intake reports across various locations Maintain copies of invoices and payments for historical tracking #professional The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Type: Temp/Contract Location: Beverly, Massachusetts

Full Time
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Accounts Payable Specialist
Blume Global
location-iconBoston MA

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.  ResponsibilitiesReview and record invoices from vendors to ensure accuracy in billing Process expense reports from employees Identify discrepancies and escalate in appropriate manner Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses Maintain 1099s and generate report at year endQualificationsBachelor's degree in Accounting or related field 1 - 2 years in accounting or related field Strong understanding of General Ledger system and Accounts Payable processing Strong organizational, analytical and recording skills Detail oriented Proficient in Microsoft Office suite

Full Time
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Accounts Payable Specialist
Medically Home
location-iconBoston MA

Medically Home (“MH”) is a fast-growing, technology-enabled company that was founded to make a major, positive difference in the way medical care is delivered. MH is leading this shift by providing high-quality, real-time nursing care and services along with all the necessary tools and infrastructure to safely shift advanced, acute medical care from hospitals to the comfort of the patients’ home. We are deeply committed to creating superior patient and family experiences and outcomes.Objective of the PositionThe AP Specialist is responsible for all accounts payable administrative functions ensuring vendor vouchers are processed in a proficient and timely manner and assigning proper approval from the departments electronically through our ERP system, NetSuite. In addition, the AP Coordinator will ensure accurate record of claims and enter the invoice data in NetSuite as well as perform analysis to validate the data for accuracy and completeness.Report to: Director of AccountingLocation: Remote (Prefer East Coast)Essential Duties and Job ResponsibilitiesInput or upload patient related and non-patient related invoices data to data warehouse and accounting system in a timely mannerEnsure the accuracy of the input for general ledger, line of business, customer, product, department code, and locationGenerate reports and perform audit/review to validate for accuracy and completenessFollow up with vendors on any missing information or issuesWork with AR department to review reconciliation between passthrough patient related expenses and revenueEnsure credit is received for outstanding memosHelp on process improvement and participate in the AP/claims data warehouse implementationWork closely with the accounting team during the month end close to determine vendor accrualsBuild good relationship with all department leads as well as vendorsSkills / CompetenciesAbility to manage confidential information and maintain its integrityExcellent computer skills – deep experience with Excel and cloud-based payroll platforms and ERPsProven ability to work in a collaborative team environment with tight deadlines and a flexibility to occasionally work an irregular schedule, as neededWork attributes and traits:Organized & strategic approach to problem solvingPositive attitude with a growth mindsetIntellectually curious -- agile learner who embraces change and always looks for a better way to accomplish tasksOpen minded -- always pursues the best answerSelf-motivatedDecisiveOrganized and detail orientedAttention to DetailsProcess-orientedThoroughExperience/QualificationsBachelor’s degree in Accounting/ Finance, or related fieldAt least three years of accounts payable experience.Strong skills in Excel (including macros, vlookups, pivot tables) and analytics.Data mining experience preferred.Must be detail and number orientedStrong communication skillsConsistent with Medically Home’s values of serving our patients, customers, and team members, Medically Home has implemented a vaccine policy consistent with those commitments. Therefore, all MH team members are required to be vaccinated against COVID-19 as well as seasonal influenza.Medically Home is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. Medically Home does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable federal and/or state law.

Full Time
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Accounts Payable Lead
Creative Financial Staffing (CFS)
location-iconBoston MA

Job DescriptionCreative Financial Staffing has partnered with a Fortune 500 company to identify an Accounts Payable Lead to join their team.About the Company Seeking an Accounts Payable Lead:Founded almost 50 years ago, this group has a niche focus and is a leader in their industryHeadquartered in Boston and present in six continentsMulti-billion dollar company that has continued growthReporting to the VP of the data divisionThis position can be done remotelyResponsibilities of the Accounts Payable Lead:Reviewing escalated AP issuesKeeping track of the invoice logDirect communication with the clients regarding payment inquiriesOverseeing work of outsourced AP teamBackground Expected of the Accounts Payable Lead:5+ years' experience in Accounts PayableBachelor's degree or experience equivalentOracle experience highly preferredCompany DescriptionCFS is a leading, employee-owned staffing firm—the largest one founded by CPA firms. With more than two decades of experience helping companies locate, attract and hire exceptional accounting, finance & IT professionals, CFS has unique resources to better understand hiring needs, attract higher-caliber candidates and assess candidate potential. Established in 1994, CFS today operates 30+ offices across 21 states and the Caribbean. Serving most major U.S. markets and beyond, CFS connects companies with candidates, from entry-level to executive level, temporary to direct hire and project support to interim management.CFS was named to Forbes’ list of “Best Professional Recruiting Firms” three years in a row and also cited by LinkedIn as one of the “Most Socially Engaged Staffing Agencies” two years in a row!

Full Time
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Accounts Payable Specialist
Beacon Hill Staffing Group, LLC
location-iconWaltham MA

Accounts Payable Specialist w/Bill.comWe are assisting a Waltham based PE backed firm with 42 locations along the East Coast with their search for an experienced AP Specialist with prior experience using Bill.com to join their Corporate Accounting team.Responsibilities: Process invoices in Bill.comFollow-up with vendors and internal stakeholdersReconcile accounts to the general ledgerAssist with Accounts Payable auditAdhoc projectsRequirement:2+ years prior AP experienceAccount Reconciliation experienceMust have prior working experience with Bill.comBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future™

Full Time
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Accounts Payable Specialist
Fitness Holdings - Crunch Fitness
location-iconMalden MA

Job DescriptionCrunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness! We are looking for an Accounts Payable Specialist to join our team.Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments. Our gyms are packed with the latest state-of-the-art cardio and strength training equipment, weight room, full service locker rooms with showers, tanning booths, HydroMassage® bed, and an extensive schedule of Crunch’s signature classes including Zumba®, BodyWeb with TRX®, Yoga Body Sculpt, Belly Butt and Thighs Bootcamp, and more.About Us:Fitness Holdings, LLC is a franchise of CRUNCH Fitness. We are headquartered in Greenwich, CT. Our mission is to launch a network of CRUNCH gyms across the northeastern United States. With franchise rights in Westchester County, NY, Philadelphia, PA, Northern New Jersey and Boston, MA, Fitness Holdings, LLC is on pace to build 50 clubs throughout the Northeast Corridor.With a focus on low cost, high volume and superior customer service, Fitness Holdings, LLC's first location opened in May 2013 in White Plains, NY and have grown to 29 clubs today, and still growing!About The RoleThe Finance team is looking for an Accounts Payable Specialist who will be responsible for general ledger coding of invoices, inputting invoices for payment, and preparing documentation for payment of invoices. In this role, you will also be responsible for Vendor onboarding and updates, international invoice processing, and assisting with month-end close, including assisting with journal entries and accruals.In This Role You WillInvestigate and settle problems associated with processing of invoices and purchase orders.Reconcile accounts and vendor statements by identifying errors in postings or omissions and correcting discrepancies.Code invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.Handle vendor correspondence via phone or email; receive, research, and resolve internal and external inquiries concerning account status.Prepare batch check runs, wire transfers, and ACH transactions.Prepare required reporting documents and month-end accruals.Prepare and process journal entries in accounting system with appropriate support.About YouAssociate or bachelor’s degree in Accounting or related field preferred1-2 years of experience in Accounts PayableProficient in Microsoft Office and ExcelConcur Invoice experience preferredStrong attention to detail and organizational skillsStrong written and verbal communication skillsAbility to manage strict deadlinesExhibit comfort and ease working in a fast-paced, ever-changing environmentMore Reasons To Join Fitness HoldingsCompetitive salaries and comprehensive benefits packageGenerous vacation/holiday payFree Crunch Membership and amazing exercise incentives401k with employer matchBenefits to include: medical, dental, vision, life and short term disability Please note: This job description was designed as a summary of the typical function of the job and is not a comprehensive list of all possible job responsibilities. The tasks and duties might differ from those outlined above and other duties, as assigned may be part of the job.

Full Time
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Accounts Payable Team Leader- Accounting
Bay Cove
location-iconBoston MA

Mission Statement: Bay Cove Human Services partners with people to overcome challenges and realize personal potential.Reports To: Director of AccountingSupervisory Responsibilities: Not applicable currently but it might change.Job Summary: Provide guidance and supervision on the delegation of work for the AP Team;Interacts with the Director of Accounting regularly and has a full understanding of the AP policies and procedures, enforcing these with the AP team;Take lead in Petty cash process;Prepares scheduled and non-scheduled EFT payments;Prepare weekly check runs and urgent check requests as needed;Assists with AP Training efforts as required;Takes an active role in the year-end Form 1099 process;In office coverage for AP team in absence of AP staff;Audit the scanning process on weekly basis;Support Director of Accountant with implementation of New AP software;Answering questions that come up with programs;Work on special projects as assigned.Monitors accounts to ensure payments are up to date. Researches and resolves invoice discrepancies and issues. Ensure vouchers are coded to the correct general ledger codes. Work on Ad hoc projects as assigned by the Director of Accounting Essential Functions of Position:Take lead in Petty cash process;Review invoices for repetitive, make notes of any significant changes, notify the division director those changes, and then process the invoice for payment.In office coverage for AP team in absence of AP staff;Assists with AP Training efforts as required;Takes an active role in the year-end Form 1099 process;Any other schedules or functions, temporary or otherwise assigned by the Director of Accounting, Controller or the CFO, SVP Finance.Requirements for the position:Familiarity with Dynamics, PeopleSoft, AnyDoc & Sceris. A/P experience with a non-profit organization is very helpful. Must be proficient in Excel and familiar with Microsoft Word. Demonstrated ability to work effectively and collaboratively with a culturally diverse population. Ability to work collaboratively as a member of multi-departmental and cross-functional teams. Professional documentation and communication skills, as well as demonstrated organizational skills. Ability to be flexible, open and responsive to ongoing changes.Ability to identify opportunities and challenges and develop effective, creative solutions to pursue opportunities. At least 2 years’ experience in an Accounts Payable position utilizing a computer system to record invoices and other charges, in addition to processing checks automatically.

Full Time
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Accounts Payable Specialist
Fitness Holdings - Crunch Fitness
location-iconQuincy MA

Job DescriptionCrunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness! We are looking for an Accounts Payable Specialist to join our team.Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments. Our gyms are packed with the latest state-of-the-art cardio and strength training equipment, weight room, full service locker rooms with showers, tanning booths, HydroMassage® bed, and an extensive schedule of Crunch’s signature classes including Zumba®, BodyWeb with TRX®, Yoga Body Sculpt, Belly Butt and Thighs Bootcamp, and more.About Us:Fitness Holdings, LLC is a franchise of CRUNCH Fitness. We are headquartered in Greenwich, CT. Our mission is to launch a network of CRUNCH gyms across the northeastern United States. With franchise rights in Westchester County, NY, Philadelphia, PA, Northern New Jersey and Boston, MA, Fitness Holdings, LLC is on pace to build 50 clubs throughout the Northeast Corridor.With a focus on low cost, high volume and superior customer service, Fitness Holdings, LLC's first location opened in May 2013 in White Plains, NY and have grown to 29 clubs today, and still growing!About The RoleThe Finance team is looking for an Accounts Payable Specialist who will be responsible for general ledger coding of invoices, inputting invoices for payment, and preparing documentation for payment of invoices. In this role, you will also be responsible for Vendor onboarding and updates, international invoice processing, and assisting with month-end close, including assisting with journal entries and accruals.In This Role You WillInvestigate and settle problems associated with processing of invoices and purchase orders.Reconcile accounts and vendor statements by identifying errors in postings or omissions and correcting discrepancies.Code invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.Handle vendor correspondence via phone or email; receive, research, and resolve internal and external inquiries concerning account status.Prepare batch check runs, wire transfers, and ACH transactions.Prepare required reporting documents and month-end accruals.Prepare and process journal entries in accounting system with appropriate support.About YouAssociate or bachelor’s degree in Accounting or related field preferred1-2 years of experience in Accounts PayableProficient in Microsoft Office and ExcelConcur Invoice experience preferredStrong attention to detail and organizational skillsStrong written and verbal communication skillsAbility to manage strict deadlinesExhibit comfort and ease working in a fast-paced, ever-changing environmentMore Reasons To Join Fitness HoldingsCompetitive salaries and comprehensive benefits packageGenerous vacation/holiday payFree Crunch Membership and amazing exercise incentives401k with employer matchBenefits to include: medical, dental, vision, life and short term disability Please note: This job description was designed as a summary of the typical function of the job and is not a comprehensive list of all possible job responsibilities. The tasks and duties might differ from those outlined above and other duties, as assigned may be part of the job.

Full Time
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Accounts Payable Administrator
OOFOS
location-iconBraintree MA

Position Overview: Here at OOFOS, we live to make people feel better. We are the leading brand in a category we pioneered 11 years ago that is vastly growing - recovery footwear. We did this by launching a proprietary foam technology that is scientifically proven to make people feel better in our footwear. This technology is OOfoam™. This position entails accounts payable and other related accounting work, as well as occasional office/facilities administration when requested. Essential Duties and Responsibilities: Accounts Payable job duties will include but are not limited to:Processing invoices and outgoing payments in compliance with financial policies and procedures. Understanding expense accounts and department classifications.Reconciling accounts payable at month end to ensure all bills are accounted for.Preparing weekly payment plan to determine which vendors to pay.Setting up ACH’s and wires in bank portal.Verifying and investigating discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. Answering all vendor inquiries.Analyzing vendor accounts and negotiating extended terms with vendors when requested.Preparing annual 1099 payment reporting.Other duties include:Coding credit card transactions and importing into NetSuite.Assist with wholesale invoicing and related freight calculations.Ad hoc projects.Requirements: Minimum of three to five years of experience bookkeeping/accounting experience.Strong business acumen as well as problem solving skills.Well organized, detailed oriented, ability to multi-task.High standards of ethics and respect for confidentiality.Ability to effectively manage time-sensitive, high visibility projects concurrently.Ability to effectively communicate orally and in written form with all levels of personnel.Proficient with Microsoft Office Suite, experience with NetSuite is a plus.Job Type: Full Time – Non-Exempt

Full Time
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Accounts Payable Analyst
Grand Circle LLC
location-iconBoston MA

Job DescriptionAccounts Payable AnalystGrand Circle Travel is in search of an experienced AP Analyst to support our Accounts Payable team in our Boston HQ. In this role, you'll perform analysis and various accounting duties required to effectively meet key departmental metrics for timely and accurate vendor payments (based on contractually agreed-upon terms). This includes processing a high volume of invoices with high accuracy, also requiring the ability to thrive in a fast-paced, often-changing environment without losing focus on priorities. The ideal candidate will be able to demonstrate a high level of organization, with strong attention to detail, and good problem solving and follow-up skills.Responsibilities:Processing of accounts payable invoices to ensure that vendor payables are in accordance to contract terms and within predetermined performance measurements.Entry and distribution of invoices to appropriate business owner for approval Process approved invoices prepare batches & submit to SupervisorProvide reporting for vendor payable trendsCollaborate with General Ledger to ensure accurate account postingManage Associate Expense reportsEnsure auditing of reports for compliance to company guidelinesCoordinate with Associate and/or Department managers to resolve discrepanciesVendor AdministrationMaintain current vendor database according to company guidelinesProcess and Track Daily Vendor Add / Change RequestsConduct Bi monthly Vendor Due Diligence screeningManage Customer Service Relationship / Vacation Ambassador ProgramLiaise with Customer Service/Traveler Acquisition to ensure timely and accurate customer payment.Monitor and resolve Customer Service RequestsAssist with Travel and Entertainment Reimbursement,  month end close procedures, and other department responsibilities as required.Requirements:Associates Degree in Accounting/Finance2/3 years of relevant Treasury/Banking experience (international preferred)Previous experience in accounts payable and customer relations is preferred.Analytical skills with knowledge of spreadsheet applications.Highly organized, detail oriented and good problem solving skills.Self motivated: Able to work independently and as a team memberStrong interpersonal, written and verbal communication skills.Ability to react in a fast paced and changing environment while not losing focus on priorities

Full Time
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Accounts Payable Specialist
Creative Financial Staffing (CFS)
location-iconStoneham MA

Job DescriptionCreative Financial Staffing has partnered with a locally owned distribution company to identify an Accounts Payable Specialist to join their team.Why Work Here?The company is growing and business is very stableStarted out as a local company servicing Greater Boston, now has a national reach across the continental USStrong longevity - most employees have been with the company for 5+ yearsOpportunity to grow and learn from a great teamResponsibilities of the Accounts Payable Specialist:Ensuring invoices are being coded/applied to the correct GL accountsCheck RunsACH & Wire paymentsCommunicate with business owners to obtain proper approval on invoicesCommunicate with vendors to mitigate any errors or billing questionsBackground Desired:2+ years of AP ExperienceBS in Accounting or Finance or experience equivalentPrevious experience with a major ERP#JUN02ECFS2022Company DescriptionCFS is a leading, employee-owned staffing firm—the largest one founded by CPA firms. With more than two decades of experience helping companies locate, attract and hire exceptional accounting, finance & IT professionals, CFS has unique resources to better understand hiring needs, attract higher-caliber candidates and assess candidate potential. Established in 1994, CFS today operates 30+ offices across 21 states and the Caribbean. Serving most major U.S. markets and beyond, CFS connects companies with candidates, from entry-level to executive level, temporary to direct hire and project support to interim management.CFS was named to Forbes’ list of “Best Professional Recruiting Firms” three years in a row and also cited by LinkedIn as one of the “Most Socially Engaged Staffing Agencies” two years in a row!

Full Time
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Accounts Payable Specialist
UNICOM Engineering
location-iconCanton MA

Job DescriptionWe are hiring an Accounts Payable Specialist  in our Canton, MA office location. This position isn't eligible for work visa sponsorship. The salary range for this position is between $40k and $55k. What We Do:UNICOM Engineering- A Strategic OEM Integration Partner that partners with premier platform and technology partners such as Dell Technologies, Intel and Hewlett Packard.Who We Are: Unicom Engineering starts with scalable and reliable hardware you can trust, combined with a suite of services from design engineering to system integration, logistics, regulatory and trade compliance, as well as support. Additionally, we add a flexible engagement model built to adapt and scale as your business grows – all designed to maximize the value of your resources, enabling growth while controlling costsWe offer the following benefits:401K, Dental, Life, Medical, Vision and other Ancillary Benefits OptionsSUMMARY: Responsible for processing vendor invoices and employee expense reimbursement requests each day, preparation and distribution of vendor payments and employee expense reimbursements weekly, and response to vendor payment inquiries as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES:·         Receive and open vendor invoices;·         Code vendor invoices to general ledger accounts;·         Audit expense reports;·         Match vendor invoices to purchase orders;·         Enter invoices into accounting system;·         Prepare weekly cash disbursements;·         Match cash disbursements to invoices and supporting documentation and distribute for signature;·         Perform wire transfers (domestic and international);·         Prepare manual payments as necessary;·         File invoices and supporting documentation;·         Prepare month end accounts payable accruals; ·         Resolve internal and external vendor inquiries;·         Learn about Company’s business as appropriate.  Show up to work on time and attend work as scheduled; and·         All other duties as requested by supervisor or department head. COMPETENCY QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If an employee does not meet the required competency level in any area, a required development training plan will be implemented.Job-Specific Competencies:(Education and/or years of experience; technical and/or analytical; software or applications; department and/or position specific; internal or external certifications required)·          Ability to interact with external and internal customers;·         Detail-oriented;·         Willingness to meet the requirements of the department by working additional hours as necessary.·         College degree preferred;·         Two plus years of accounts payable experience in a computerized environment;·         Knowledge of Great Plains is preferred; and·         Knowledge of Microsoft Excel and Word is preferred.Ability to follow all applicable Business Management System (BMS) processes. Management Competencies:(Management experience required)  None Core Competencies:(Other core requirements including communication, presentation, language, math, and reasoning skills)·          Ability to read, write and speak English;·         Ability to compose reports and correspondence.·         Strong communication skills;·         Ability to multi-task and meet deadlines on schedule;·         Excellent organizational skills;·         Positive attitudeBasic (addition, subtraction, multiplication and division)Ability to define problems, collect data, establish facts and draw valid conclusions.Know and follow established company core values.  PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; to sit, stand, walk; and to talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. Lifting Requirement: 20 poundsLifting Limitation:      50 pounds WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.

Full Time
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Accounts Payable Coordinator
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Full Time
location-iconBoston MA
Job Description

Job Description

Under limited supervision, the Accounts Payable Coordinator supports the Finance Department and the organization by processing, recording and reporting cash disbursements. Ensures all departmental and corporate policies and procedures are followed and meet compliance & audit guidelines.

Coordinator supports all new project implementations and system upgrades.

 

**Individual must be willing to go onsite in the Milwaukee or Boston area 2-3 days a week. 

 

PRIMARY JOB RESPONSIBILITIES:

  • Follows all accounts payable practices while maintaining department efficiencies, by verifying accuracy, control and meeting deadlines for scheduled weekly check runs.
  • Ensures user documents are updated and accurate for training and compliance.
  • Supports the daily/weekly claim processing interfaces to the oracle financial system, and ensure the daily deadlines are met for all EFT and Positive pay files.
    Provides daily AP payment report to AR team for Positive pay reconciliation and ensures all files have been created and confirmed daily.
  • Monitors daily bank recon upload files and communicates any exceptions or errors to ensure files can be uploaded accurately and timely.
  • Provides quarterly and monthly reports as needed per client contractual requirements.
  • Communicates with managers and vendors timely to ensure disputed invoices are handled accurately and efficiently.
  • Support Broker Commission department to ensure monthly commissions are handled efficiently and timely.
  • Manage all Board related payment activity including reporting and 1099 reconciliation at year end.
  • Supports 1099 process by reviewing all 1099 exception reports ensuring that each vendor receives a year-end 1099 form as required.
  • Provides follow up support to vendors regarding any 1099 issues/corrections.
  • Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation.
  • Support and manage payment inquiries within the claims system and Sales Force application.
  • Performs testing for new project implementations along with supporting system upgrades ensuring full end to end testing is performed successfully and timely.
  • Other duties as needed or required.

Required:

  • Associate or Bachelor's Degree in Business
  • 3 years Accounts Payable /Finance experience.
  • Oracle accounting software experience preferred.
  • Excellent attention to details
  • Excellent organizational skills with the ability to multi-task.
  • Proficiency in Microsoft Excel and Outlook
  • Advanced communication/interpersonal skills.
  • Advanced Analytical/Problem solving skills.
  • Attends additional training as requested/deemed necessary

 

#LI-Hybrid

, Boston, Massachusetts 02101
job-detail-figure
Accounts Payable Coordinator
share-icon
Full Time
location-iconBoston MA
Job Description

Job Description

Under limited supervision, the Accounts Payable Coordinator supports the Finance Department and the organization by processing, recording and reporting cash disbursements. Ensures all departmental and corporate policies and procedures are followed and meet compliance & audit guidelines.

Coordinator supports all new project implementations and system upgrades.

 

**Individual must be willing to go onsite in the Milwaukee or Boston area 2-3 days a week. 

 

PRIMARY JOB RESPONSIBILITIES:

  • Follows all accounts payable practices while maintaining department efficiencies, by verifying accuracy, control and meeting deadlines for scheduled weekly check runs.
  • Ensures user documents are updated and accurate for training and compliance.
  • Supports the daily/weekly claim processing interfaces to the oracle financial system, and ensure the daily deadlines are met for all EFT and Positive pay files.
    Provides daily AP payment report to AR team for Positive pay reconciliation and ensures all files have been created and confirmed daily.
  • Monitors daily bank recon upload files and communicates any exceptions or errors to ensure files can be uploaded accurately and timely.
  • Provides quarterly and monthly reports as needed per client contractual requirements.
  • Communicates with managers and vendors timely to ensure disputed invoices are handled accurately and efficiently.
  • Support Broker Commission department to ensure monthly commissions are handled efficiently and timely.
  • Manage all Board related payment activity including reporting and 1099 reconciliation at year end.
  • Supports 1099 process by reviewing all 1099 exception reports ensuring that each vendor receives a year-end 1099 form as required.
  • Provides follow up support to vendors regarding any 1099 issues/corrections.
  • Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation.
  • Support and manage payment inquiries within the claims system and Sales Force application.
  • Performs testing for new project implementations along with supporting system upgrades ensuring full end to end testing is performed successfully and timely.
  • Other duties as needed or required.

Required:

  • Associate or Bachelor's Degree in Business
  • 3 years Accounts Payable /Finance experience.
  • Oracle accounting software experience preferred.
  • Excellent attention to details
  • Excellent organizational skills with the ability to multi-task.
  • Proficiency in Microsoft Excel and Outlook
  • Advanced communication/interpersonal skills.
  • Advanced Analytical/Problem solving skills.
  • Attends additional training as requested/deemed necessary

 

#LI-Hybrid

, Boston, Massachusetts 02101