Paid Weekly $19/hr - $22/hr Beverly, MA
Position Summary:Reporting to the Vice President of Research Operations, the Director of Research Financial Operations is responsible for the management and administration of all post-award aspects of grants and contracts administration, including opening and closing awards, cash flow monitoring, budget to actual reporting, financial reporting to all federal sponsors, corporations and private foundations, calculation of allowable fringe benefit and facilities and administrative rates, and maintaining the time and effort reporting system. The Director of Research Financial Operations monitors compliance with all required grant regulations, initiates policy revisions when required, maintains and updates internal grant financial procedures as necessary, and works with the Office Sponsored Programs, Research Compliance, and other relevant internal and external partners to provide regulatory guidance for the research community. Duties also include monitoring federal regulations, identification, and resolution of policy issues, and acting as the liaison with both internal and external auditors for annual 2 CFR Part 200 Single Audit grants related components of the annual financial statement, and other audit, activities. The incumbent will work with the Vice President, Research Operations to develop performance metrics for monitoring the reporting, compliance, and service functions of the Research Finance Office. The Director of Research Financial Operations will closely coordinate activities with the Finance and Accounting offices and be an integral part of the Finance staff.Job Requirements:Oversees the day-to-day operations of the financial administration activities including supervising and monitoring financial activities during the life of the award, transaction review, sponsor receivable and cash management, financial reporting, systems review and maintenance, subcontract administration and audit management.Assess the grants administration program and advise VP of Research Operations on strategic areas of need for Research Finance operations. Provides executive-level financial analyses to allow for strategic planning within the research business unit.Establishes goals and monitors performance objectives for optimal service delivery and efficient operations and structures the Research Finance organization in support of such goals. Leads the identification and development of high-performing staff.Oversees the day-to-day operations of the cost studies activities including processes and policies related to all contractual and negotiated reimbursement rates including the Facilities and Administration (F&A) rate and rates for internal charges (recharge rates). Manages negotiations with the Division of Cost Allocation for the Federal F&A and Fringe Benefits rate determination.Stays current in relation to changing financial grant standards and regulation changes and identifies potential threats to sponsored projects administration. Coordinates with the Office of Sponsored Programs and Research Compliance to oversee compliance and regulatory frameworks, and risk management related to sponsored projects. Recommends solutions or risk mitigation strategies.Oversees the effort reporting compliance activities. Responsible for assisting research units with timely and compliant reporting of effort on sponsored projects per federal regulations.Collaborates with Research Operations colleagues related to grant processes, efficiencies, and annual reporting, including but not limited to: Exec Dir of Sponsored Programs, Dir of Research Operations, Dir of Academic & Research Computing, Exec Dir of Clinical Research, VP of Academic Strategy, Dir of Research Compliance and other colleagues across the system.Coordinates with the hospital's Medicare cost reporting office to ensure statistics allocation bases used to apportion costs to research related functions maximize the allowable amounts reported on the stepdown.Evaluates the Research Finance organizational structure, business processes and research policies. Determines training and education needs for the Research Finance staff and coordinates with the Office of Sponsored programs to determine training needs for grants management staff and faculty.Has the authority to direct and support employees daily work activities. Has authority to undertake or recommend the following employment actions: hiring, termination, corrective action, and performance reviews. Direct Reports: 2-3. Indirect Reports: 11-20.Has full responsibility for planning, monitoring, and managing department budget.Qualifications:Bachelor's degree required. Master's degree in MBA or CPA preferred.8-10 years related work experience required and 5-8 years supervisory/management experience requiredAdvanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis, and maintain databases.Competencies:Decision MakingProblem SolvingIndependence of ActionWritten CommunicationsOral CommunicationsKnowledgeTeamworkCustomer Service About Actalent: Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent promotes consultant care and engagement through experiences that enable continuous development. Our people are the difference. Actalent is an operating company of Allegis Group, the global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
The Controller has overall responsibility for the accuracy, integrity, oversight and maintenance of the University's financial records; ensuring the timeliness of financial transactions; providing adequate internal controls and preparing financial reports in compliance with Generally Accepted Accounting Principles (GAAP) and in compliance with federal, state and local law and regulations related to the finances of not for profit institutions. The Controller provides effective leadership for the Accounting and Payroll Departments, including overseeing the operations of the Accounting and Payroll Departments and managing direct reports (accountants and the Payroll Director) who are responsible for managing the day-to-day operations of these areas.The Controller reports to the Senior Vice President for Finance and Administration/Treasurer, works closely with the Assistant Treasurer, the Vice President of Financial Planning and Enterprise Applications, the Procurement and Payment Services Office, and the Office of Budget and Financial Planning. This role is a member of the Finance and Administration Division Leadership Team. The Controller provides support to the Board of Trustees' Administration and Finance Committee and Audit, Compliance and Risk Management Committee. As required, the Controller will communicate accounting matters to the University community.Principal Responsibilities:Ensure an accurate and timely monthly, quarterly, and year-end financial close in compliance with GAAP. Accountable for the accurate and timely preparation, analysis and communication of the internal financial reporting package for senior management. Manage the balance sheet reconciliation process ensuring integrity and accuracy of balances.Assist Payroll Manager to prioritize projects and payroll issues. Ensure processing and tax compliance to ensure timely and accurate reporting. Review and approve outgoing funds. Lead the external fiscal interim, year-end and Uniform Guidance audits, and prepare the financial statements, Form 990 and other tax forms. Serve as primary liaison and contact for the external audit firm.Collaborate with other central administrative units and the schools to continuously improve financial functions, financial analysis, systems and data, controls, and accounting and reporting. Participate in internal and external meetings as required, including the Audit, Compliance, and Risk Management Committee and the Administration and Finance Committee of the Board of Trustees; serve on the Retirement Plan Committee; engage with the Controllers Community of Practice at The Boston Consortium for Higher Education. Work with the Enterprise Applications team to improve financial reporting and evaluate system solutions to promote efficiencies and support data integrity.Prepare and review financial information for surveys required for external reporting. Serve as a University resource and expert on matters of accounting, internal controls, financial reporting and tax compliance, providing advice, direction and training to members of the community.Respond to community questions on accounting and processing financial transactions and provide training on reporting capabilities as needed.Effectively lead the Accounting and Payroll teams. Recruit, train and mentor direct reports. Develop performance plans, monitor progress and complete annual performance appraisals; provide and promote appropriate professional development and learning experiences, support and provide direction. Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.Lead the development and maintenance of internal control procedures/practices and process improvements. Document all policies, procedures and systems related to financial reporting, transaction processing, and financial controls; regularly review for improvement. Identify areas of risk and assist with solutions to ensure compliance. Coordinate the work of the internal auditor at the University. This function is currently performed by The Boston Consortium Shared Internal Audit Services group.Requirements: Bachelor's degree and CPA certification required.Ten or more years' experience in financial operations; non-profit/higher education environment is preferred Experience with Workday Financials is preferred.Strong communication skills, both written and verbal.High level interpersonal skills, with ability to work and collaborate with diverse staff at all levels of the organization.Previous management/supervisory experience and demonstrated effectiveness with staff development and team building.Proficient in all Microsoft Office applications, especially Excel, and strong proficiency with financial accounting software and reporting tools. PI206920675
Bentley UniversityJob Description SummaryThe office of Student Financial Services supports the enrollment goals of the university by providing general information and guidance to students about Student Accounts, Financial Aid, and Student Employment. Staff members are dedicated to enrolling and retaining successful students and assisting their families through counseling efforts related to navigating student billing and financing options and to understanding financial aid awards, as applicable.The Student Financial Services Administrator is a key position in the office as it is the first point of contact for students and families. This position provides a welcoming environment, interacting with students and families in person, by phone, by text, and by email. Because sensitive documentation and/or information is received daily, maintaining confidentiality and discretion is essential.EssentialFunctions Welcome and greet all visitors with professional demeanor. Maintain a positive, empathetic, and professional attitude while providing information to students to facilitate communication between prospective students, staff, enrolled students, families, and the public.Actively research and resolve inquiries from students and university community. Respond promptly to inquiries, providing service through a variety of mediums including walk-ins, phones, email, and text.Serves as a generalist, responsible for knowing all aspects of processes relevant to the office (to include federal and state regulations, policies, departmental, institutional procedures, and technical functions).Stay apprised of various programs, including their basic eligibility requirements and applicationprocedures.Performs a wide range of advanced administrative duties of complex and/or confidential materials, requiring independent judgment and initiative on assignments that are sensitive in nature.Works collaboratively to promote inclusion and support a diverse group of prospective students and their families recognizing each person's unique needs.Maintains professional and accurate records, confidential reports, and information.Perform duties and actively provides support in a specialty area.Other duties as assigned. Minimum Qualifications High School diploma and 2+ years' experience in an office environment.Proficiency with Microsoft Office suite.Exceptional customer service, organizational and leadership skills.Strong oral and written communication skills.Proficiency and accuracy in data entry.Ability to work independently in a fast-paced environment. Higher Education business office experience is a plus. Work Environment Typical office setting with extensive sitting and computer work. Workstations are in a busy area of the office that is typically subject to constant foot traffic.Staff must be able to focus on tasks in an interruption-prone environment.Speed and accuracy in typing skills is imperative.There is an occasional necessity for lifting of boxed supplies and reaching to high shelves for supplies.Very little travel is required. However, overtime work is expected during peak periods. Attendance at two annual recruitment events is also required.The office functions in a hybrid environment with the ability to work from home on a scheduled basis. Bentley University requires references checks and may conduct other pre-employment screening.DIVERSITY STATEMENTBentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.PI207645889
The MTA and its 110,000 members work to advance the quality and equity of Massachusetts public schools and colleges by securing the working conditions and professional respect and autonomy of educators, advocating for full funding for public education, and challenging education “reforms” that serve to privatize public education and undermine educator professionalism and the student learning experience.Major Responsibilities:The Regional Coordinator is responsible for providing a wide variety of administrative and office support services to the Field & Organizing staff. Essential Job Functions: Provide general administrative assistance; filing (paper and electronic), type notes, correspondence, MOAs, grievances and proposals, merge documents, prepare materials for meetings, review departmental invoices, make copies, organize binders/folders and other administrative tasks.Coordinate work assignments with department staff; serve as liaison to other departments and affiliates.Use MS Office, including Word, Excel and PowerPoint to prepare reports, correspondence, contracts, charts etc.Treat members with respect and courtesy; respond to or direct requests for service appropriately and promptly.Receive visitors and staff. Screen and route telephone calls and mail.Coordinate meetings; location, food, AV in conjunction with TPL departmentEnter data into databases, including VAN and IMSConduct comparison research, including calling municipalities and locals for information, salary schedules and specific contract provisionsEnter and follow-up on settlement reports, post new contracts in the database and follow-up on outstanding contractsTrack and maintain reports for local bargaining.Submit requests for assistance to Boston Benefit Partners from locals and reviews associated billingPrepare green sheets, purples sheets, ULPs and other chargesSubmit health and safety consultant requestsPrepare correspondence Proofread documents for accuracy, completeness and clarityMaintain adequate office supplies and orders as necessaryAttend meetings and records notes as requestedPrepare monthly reports and submissions, including reports from part-time field staffMaintain off-site storage and handles requestsReview monthly billing for accuracy and add correct account number for paymentCreate PowerPoint presentationsCreate spreadsheets in Excel with proposals costs and scattergram analysisIncorporate MOAs into new CBAsCreate automatic reminders: e.g. notices for contract reopenersOther duties as assigned. Qualifications: High School Diploma. College or formal secretarial training preferred. Three to five years of office experience including recent administrative experience.Ability to meet the public with confidence and to work harmoniously with members and staff.Must possess excellent written and verbal communication skills, strong organizational skills and attention to detail.Proficiency with MS Word, Excel, PowerPoint.Familiarity with database applications.Ability to prioritize, handle multiple tasks simultaneously and must be responsive to deadlines.Must have high-level of dependability and carry out responsibilities with positive, cooperative attitude.Ability to lift up to 20 lbs. *MTA reserves the right to waive any qualifications at its discretion* The MTA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all staff. PI207683153
POSITION SUMMARYThe Assistant Property Manager provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property. $1,000 sign on bonus. Must be fluent in English and Spanish. ESSENTIAL FUNCTIONSDuties may include, but are not limited to assisting the Property Manager in the following areas:Recommends and carries through the eviction process when necessary and approved by the main office.Collects and records rent and follow‑up on delinquencies.Assists in drawing up specifications and putting bids out to contractors on recommended work as needed and approved by main office.Preparation and completion of records and files and any other reports required for the property by the main office and/or state agency.Coordination of tenant move‑ins and move‑outs in a timely manner.Performs annual unit inspections or more frequent inspections as required, and assists state agency or any other 3rd party with required inspections.Handles tenant complaints and following up in a timely manner.Responsible for all clerical duties associated with this position. QUALIFICATIONS: SKILLS & ABILITIESHigh School graduate or equivalentTwo years working in an administrative positionProject-based Section 8 or tax credit experienceDemonstrated competency with Microsoft Office; Real Page, YARDI or other property management software requiredAbility to accept responsibility and account for his/her actionTrait of being dependable and trustworthyAbility to utilize available time to organize and complete work within given deadlinesAbility to work at a sustained pace and produce quality work PHYSICAL ABILITIESLift/Carry, Push/PullStand 12 lbs. or less (F)Walk 11-20 lbs. (F)Sit 21-50 lbs. (O) 26-40 lbs. (O)Handling/Fingering 51-100 lbs. (F) over 40 lbs. (N)Reach Outward/Above Shoulder (F) over 100 lbs.(N)Climb (N/A)Crawl (O) up to 33% of timeSquat/Kneel (F) up to 66% of timeBend (C) more than 66% of time PI208433210
Hiring an Administrative Coordinator for a Manufacturing Company in Boston, MA.3-month Contract-to-HireMust Haves:o 2+ years of administrative experience preferred (some customer service would be okay.o Looking for someone with experience with ERP systems in a manufacturing environmento Tech savvyDescription:o Upload contracts, change orders, and purchase orders into a centralized location to start the review/approval process.o Follow-up on all projects, keeping track of relevant details and moving on action points. o Enter and maintain commercial sales order. o Collaborate with salesman and operations for timeliness and accuracy of sales entered. o Provide administrative support and assist in daily office functions. o Deliver exceptional customer service with internal and external customers. o Cross-train with other departments to ensure adequate coverage. o Provide daily phone back up, entering customer service orders accurately. About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email email@example.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Our benefit representatives meet REMOTELY with union and credit union members who have signed up to receive supplemental benefit plans that help protect their families beyond what is covered through their employer. Their role is to consult with the family, explain the options available, and help them select the best plan to fit their family's needs. Successful reps are great communicators who are ambitious, motivated, and organized. They think like entrepreneurs and are committed team players. Reach out to Union and credit union members that have requested more information on the benefits we offer Schedule Zoom meetings with these members Customize new benefit plans and adjust existing plans to fit the current needs of each client Establish and maintain relationships with existing and new clients Perform benefit reviews for existing clients as well as help with any necessary claims or adjustments Provide attentive customer service and any necessary administrative support in response to members' needs Respond to and resolve client questions and concerns regarding their benefits Ensure that all documentation is accurate and complete, and perform any necessary updates on schedule Benefits: Medical (BlueCross BlueShield) and life insurance Dental, Vision and Hearing insurance Company stock options offered Retirement benefits from renewal income Chance to go to an all expense paid company conventions Comprehensive paid training program Flexible work schedule with the ability to work from home (Our offices are open if you work more efficiently in an office setting) Weekly pay and performance-based monthly bonuses PI208176685
The Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation. Is dedicated to deliver excellent customer service and strengthening the patient/team relationship. Works to improve clinical operations through coordination of contact between team clinicians, patients and referrals outside the center. Reports to the department supervisor. This position is full time Monday thru Friday 8am to 4pm. ESSENTIAL RESPONSIBILITIES:Schedules and confirms patient diagnostic appointments, surgeries and medical consultations with specialists as directed.Attends team meetings and participates in the coordination of participant care.Functions as the Transportation Driver Designee on the IDT and communicates all transportation needs and changes to the Transportation Liaisons. Maintains the master weekly appointment schedule and communicates the appointments with participants, caregivers and appropriate staff.Tracks receipt of returned office notes, test results, hospital documents and other pertinent documentation in the electronic medical record.Runs reports in EMR to ensure tasks and office notes are completed in a timely manner.Maintains all current and inactive participants’ charts as directed.Develops and maintains relationships with existing and new transportation providers and outside specialty offices.Works directly with transportation vendors to schedule rides to/from the ADH as well as outside medical appointments based on safety and efficiency. Conducts transportation quarterly audits to ensure compliance with CMS for successful surveys.Participates in Element Care Committees, as required, and communicates relative information back to the team. Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.Verifies all demographic and insurance information with hospitals/specialty offices and makes changes as necessary.Brings organization and sense of calm to chaotic situations, as necessary, while maintaining standards.Ability to pass a fit test. Position requires mask where seal is critical. Incumbent is required to not have facial hair that interferes with a tight seal of the respirator.Performs other duties as required. JOB SPECIFICATIONS:High school degree or equivalent. Two years experience as a Secretary; Experience as a Medical Secretary-PreferredCertified in Medical Terminology- PreferredElectronic Medical Record experience- Preferred.Strong written and verbal communication skills.Ability to multi-task efficiently and effectively in a high pressure environment. Organizational skills, problem solving skills and ability to prioritize work. Possesses a strong commitment to team environment dynamics with the ability to work independently.Personally responsible to complete work in a timely and consistent manner.Strong computer skills. Covid vaccine required.Element Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.Element Care is committed to valuing diversity and contributing to an inclusive working environment. PI206603728
The job itself consists of meeting REMOTELY with union and credit union members who have signed up to receive supplemental benefit plans that help protect their families far beyond what is covered through their employer. Your role will be to consult with the family, explain the options available, and help them select the best one to fit their family's needs. There is absolutely NO cold calling or prospecting, all leads are provided at no cost and are fully endorsed by the Unions we partner with.Our Training Managers put their trainees first and lead by example. Our agency believes in surrounding ourselves with great people, taking care of those people and helping them succeed, knowing that their success will result in the managers success and the ultimate success of our agency as a whole. This is a full-time position that can be done remotely via Zoom Video, where every day is a different experience. Opportunities for advancement via our management training and leadership development program are available for consideration after 30 days. We only promote from within, all new hires start out in our individually focused, comprehensive, paid training program, tailored to their experience level. Perform outreach to new union and credit union members that have requested information on the benefits we offer Customize new benefit plans and adjust existing plans to fit the current needs of each client Ensure that all documentation is accurate and complete, and perform any necessary updates, on schedule Provide attentive customer service and any necessary administrative support in response to members' needs Give detailed reviews for existing clients and help with any necessary claims or changes with their benefits Respond to and resolve client questions and concerns regarding their benefits Train, develop and support new employees Conduct training classes for new employees BENEFITS: Medical (BlueCross BlueShield) and life insurance Dental, Vision and Hearing insurance Company stock options offered Retirement benefits from renewal income Chance to go to an all expense paid company conventions Comprehensive paid training program Flexible work schedule with the ability to work from home (Our offices are open if you work more efficiently in an office setting) Weekly pay and performance-based monthly bonuses PI207461729
Description:• Greet and check-in patients upon arrival, verify demographic and insurance information, and enter information into electronic medical records (EMR) system • Schedule appointments for patients, both in-person and over the phone, and follow up on missed appointments • Verify insurance coverage and collect co-payments or outstanding balances from patients • Maintain and update patient records, ensuring accuracy and completeness • Coordinate with medical staff to ensure patient needs are met and appointments are scheduled in a timely manner • Respond to patient inquiries and concerns, escalating issues to appropriate staff members when necessary • Ensure compliance with all HIPAA regulations and patient confidentiality guidelines • Other administrative duties as assigned by managementSkills:Front desk, Check in, Patient registration, Check out, Insurance verification, Clerical, Administrative supportAdditional Skills & Qualifications:HS DiplomaAny EMR experience About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email firstname.lastname@example.org for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Principal Duties and Essential Functions • Directs day-to-day operations and is responsible for administrative aspects related to clinical research for the department/center.• Serves as an integral member of the department/center leadership team as appropriate. Supports the Clinical Research Physician Lead and/or Department/Center Leader in fulfilling department/center mission and clinical research requirements and ensures the quality of clinical research resources and integrity of services.• Is responsible for mastering all aspects of clinical trial processes and provides support to the clinical research team as back-up and provides direction and escalation to Physician Lead when appropriate, in both urgent and non-urgent situations.• Works closely with PIs and study staff to assess feasibility of undertaking new projects or proposed protocols. May be in charge of a protocol review committee for the department/center.• May represent the PI to the affiliate hospitals and deal effectively with personnel at all levels. Works with Physician Lead and/or Department/Center Leader to develop short- and long-term clinical research planning objectives for the department/center; if applicable, works with the affiliate staff to develop satellite network of sites for the conduct of clinical trials.• Establishes, develops and maintains partnerships with industry sponsors, other hospital collaborators and clinical trials network professionals as appropriate.• Maintains collaborative, team relationships with peers and colleagues to effectively contribute to the working groups’ achievement of goals, and to help foster a positive work environment. May serve on Research and Hospital-wide committees related to clinical research and/or process improvement.• Is responsible for the overall supervision of clinical research staff including hiring, training, performance reviews and termination. Manages the administrative tasks associated with attendance, including establishing arrival/departure times to ensure the requirement of work hours per week is met, approving days off, scheduling appropriate team member coverage, job descriptions are accurate and up to date, and performance evaluations. As owner of the interview process and on-boarding plan creation for new team members, the DCRO serves as a subject matter expert in the technical sphere, and as trainer to new and existing team members.• Is responsible for accurate and timely submission of IRB documents, data submission to the Clinical Trial Management System (CTMS) and data collection requirements for study sponsors.• Develops standardized processes for budget development and budget workbook preparation and charge code identification. Assists departmental administrators with negotiating clinical trial budgets.• Serves as primary contact for study monitor and on-site audits. Is responsible for ensuring appropriate preparation of materials for these activities.• Ensures compliance with all hospital, local, state, federal and sponsor guidelines and regulations that govern clinical research. Liaises with Compliance Officer and Research Administration to uphold regulations and report non-compliance. Works effectively to create and fulfill corrective action plans as necessary.• Works closely and communicates continuously with clinical research team and providers to steward effective recruitment, enrollment and retention processes.• Is responsible for creating and reporting on metrics related to clinical trial and staff productivity. Provides regular recruitment and other progress reports to Physician Lead, the clinical team(s) and Research Administration as appropriate.• Ensures investigational drugs are handled appropriately and curates a positive working relationship with the Investigational Drug Service.• Ensures financial compliance for all clinical trials research and performs ongoing and closing audits.• Is responsible for closely monitoring pre-screening and enrollment efforts, outside of the daily management of the clinical research team. The DCRO is the champion for continuous improvement and acts as the primary lead for designing and implementing new strategies to meet stretch enrollment and recruitment goals.• Oversees the training and dissemination of information on available clinical trials in written and oral formats to physicians, nurses, clinical research coordinators, other hospital personnel, and referring physicians; oversees the maintenance of the protocol information distributed in clinical locations (i.e. consent forms, CTMS access). Conducts regular staff meetings to ensure staff is kept abreast of institutional goals, initiatives, policies, and procedures.• Ensures completion of each study on time and on budget and supervises the curating and logging of all study monitor and audit follow-up reports to ensure a high-level view of significant findings and trends and identifies areas of improvement and development of new methodologies to meet milestones.• In this role, the DCR will regularly encounter PHI and other confidential information and must comply with data privacy policies and guidelines at all times.• Works collaboratively with Research Administration to facilitate budgetary discussions related to CTRC funding, staffing, and financial projections. Participates in financial discussions related to specific clinical trials with Research Administration and Physician Lead/Designee as needed.• Promotes a responsive and customer-oriented organizational structure.• Performs other similar and related duties as required or directed.Job Knowledge and Skills• Substantial knowledge of Federal, State, and institutional laws and regulations which govern research financial compliance; substantial knowledge of Medicare National Coverage Determination that regulates research financial compliance for clinical trials• Substantial knowledge of clinical research protocols, principles, and procedures• Substantial knowledge of clinical trials budget development and negotiation, financial auditing, and other clinical research methods such as screening, interviewing, reviewing medical records, case report forms, etc.• Leadership skills with the ability to direct activities of others both individually and within a project team• Proficient computer skills• Must possess strong planning, problem-solving, analytical, organizational, project management, interpersonal and oral/written communication skills• Requires meticulous attention to detail and the ability to manage multiple priorities• Ability to use electronic medical record system• Ability to analyze and interpret data About Actalent: Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent promotes consultant care and engagement through experiences that enable continuous development. Our people are the difference. Actalent is an operating company of Allegis Group, the global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
OverviewTSNE (tsne.org) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team. About our Values:Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.Progress - We commit out resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.ResponsibilitiesThe Grants and Finance Associate (GFA) is responsible for supporting a team of Grants and Finance Managers with the overall coordination of services for a portfolio of fiscally sponsored organizations (FSOs). The GFA will coordinate and provide services to each FSO as directed by the Senior Manager. Such services include, but are not limited to, preparation of financial reports for review, grants administration, and involving other TSNE departments such legal, human resources, accounting, and consulting. This position will also hold a small portfolio of less complex FSOs as the entry level position of the organization. Fiscal Sponsorship OperationsWork across the Finance, Accounting, Legal, HR, and Consulting and Training teams to ensure timely delivery of services.Prepare monthly financial reports for GFM review.Work closely with internal departments to successfully on and off-board client organizations.Establish relationships with and communicate with funding organizations as needed.Coordinate regular check-ins with FSO’S and other functional partners to update FSO program and financial status.Provide support to FSOs for the purchase of software licenses as needed, in collaboration with TSNE’s account manager at CBB Technology.Support the team by setting up and generating reports and uploading budgets to systems.Provide administrative support to the team as requested.Manage data associated with or a necessary part of key project information and workflows.Manage the timetable and checklist for FSO off-boarding.Finance and Grants AdministrationManage a small portfolio of FSO’s (1-2) which have fewer funding sources and/or less complex reporting requirements including analysis of expenses and preparing, reviewing and distributing monthly reports.Assist FSO’s with general operating budget development and import to financial system.Assist FSO’s and GFM’s with creation of forecasting reports and templates.Prepare adjusting journal entries and corresponding justifications.Work with accounts payable and accounts receivable staff accountants to ensure timely and accurate processing of payables, receivables, deposits and billing.Work with FSO leadership to ensure funding proposals are complete, receive all necessary approvals, and submitted on a timely basis.Take first pass at developing budget for proposals; ensure that FSO’s have template with current assumptions (rates, unit costs, etc.) built in.Make sure grant applications and other grant documents include up-to-date and consistent information describing TSNE policies, role and responsibilities.Ensure proposals are entered in CRM and make sure all key documentation is attached.Ensure prompt processing/execution of grant agreements and follow-ups to the funder to make sure completed grant agreements are returned to TSNE. Ensure all accepted awards are listed in key organizational systems (Intacct, Salesforce, Concur, etc.) and the relevant information is available for FSOs and TSNE to implement and administer grants.Research, collect, and document funder requirements and ensure compliance by FSO, as necessary.Prepare grant financial reports as required and share with FSOs and team members.Ensure receipt on a timely basis by TSNE of any program reports prepared by FSOs.Ensure all grant related funding sources are updated in Salesforce and Concur.Monitor to ensure all grants are closed in our systems and deliverables are met and documented.Ensure all grant related funding sources are updated in Salesforce and Concur and closed appropriately.Support the team in management of salary allocations upon receiving and closing awards.Complete other tasks and projects related to the job, as needed.QualificationsMany folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you’d be a good addition to our team, we look forward to your application! Three or more years of nonprofit office experience.Some experience in grant life cycle management.Experience with general accounting and managing budgets.Strong project management skills including developing and maintaining project timelines and adherence to deadlines.Ability to be flexible and take initiative.Outstanding relationship management skills.Proficiency with MS Office suite.Knowledge in CRM (Salesforce), ERP (Sage Intacct), and expense management systems (Concur) is a plus.Ability to pay close attention to detail.Demonstrated skill in providing a high level of service to multiple clients, ideally in a nonprofit context.Ability to juggle multiple tasks and shifting priorities in a fast-paced work environment.Experience in an organization in transition is a plus (i.e. adjusting organization goals, new leadership, changing assignments).Experience working as part of a team delivering coordinated services is highly desirable; Superior written and verbal communication skills, with demonstrated diplomacy and tact.Good creative problem-solving skills.Commitment to the work of social and economic justice organizations.You also believe in and embody our organizational values and the below core competencies:Communication – The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.High standard of integrity, ethics, and professionalism – The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices. Relationship management – The ability to develop and nurture positive, productive relationships with others.Collaboration – The ability to collaborate vertically and horizontally throughout the organization and with others. Technologically and organizationally functional – Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff.And a strong combination of the following qualifications:Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach. Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics.Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate.Physical Demands/Work Environment The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment. Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position is required to be on-site once per month.Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason.Regarding COVID-19: TSNE considers the health and safety of our employees of the utmost importance, and due to the ongoing COVID-19 pandemic, and subject to your state and local laws, our policy requires that all employees performing in-person work at a TSNE designated office are fully vaccinated. For the purpose of this policy, fully vaccinated indicates that you have received a single dose of the Janssen vaccine, or both doses of the Moderna or Pfizer vaccine. Certain exemptions may be requested and will be considered by Human Resources. Compensation and Benefits Compensation: The salary range for this position is $60,000-$63,000 and is commensurate with experience.Benefits: This position is eligible for a full benefits package including:Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and up to 487.5 hours of accrued health leave time for benefited staff annually.80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;Low-cost MetLife Dental and Vision.Flexible Spending Accounts (FSA) for Health and Dependent Care.Employer-paid Life, Long- and Short-Term Disability Insurance.Employer-paid Pension and Employee-paid Tax-Deffered Annuity through TIAA.Up to $1,080.00 in annual commuter subsidyNo meetings after noon on Fridays....and more!TSNE strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer. All employment conditions are based on an individual’s performance and job qualifications. TSNE prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are. TSNE's EEO statement extends to volunteers, interns, contractors, vendors, and clients. PI207803768
THE COMPANYThermacell Repellents, Inc. (TRI) is a privately held company with a mission to liberate people who love the outdoors from the harmful effects of insects. Founded in 1999 and based outside of Boston in Bedford, Massachusetts, Thermacell makes the world's leading spatial mosquito repellent and targeted tick control solutions. Dedicated to delivering the best consumer experience, we have an ever-expanding product line for both adventure and home use. We aim to change the way people repel insects, and through disruptive innovation, strong distribution across multiple retail channels, and a global footprint, our base of users is growing rapidly. TRI currently employs 130+ full time employees at our 3 locations Bedford Massachusetts (Corporate HQ), Buford Georgia (Manufacturing & Distribution).Thermacell is committed to preserving a culture of diversity, inclusion, and belonging. The collective sum of our individual differences, knowledge, life experiences, and unique talents, represents a significant part of our culture and is the foundation for our accomplishments and impact. We strive to create a supportive community where we all can show up as our authentic selves and are confident and comfortable to be genuine with our teammates in our day-to-day work environment. We are proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, religion, citizenship, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, age, physical or mental disability, veteran status, marital status, genetic information, or any other characteristic protected by state, federal or local law. TRI CORE VALUES:Drive – An optimistic can-do spirit, a passion to delight our consumer, a belief in the importance of determination and the freedom to make a difference.Ownership – We are empowered to take accountability for our contributions and desire to do the highest quality work with responsible urgency to drive business results.Integrity – We will always do the right thing guided by truth and sincerity. We exercise constructive candor and have the willingness to challenge and be challenged in all interactions.Teamwork – The belief that we is greater than me, and with collective brainpower we are better together. We are a community of compassionate support and collective success. We win as one and play hard in celebration together.Evolution – We are committed to continuous improvement, always learning, growing, and adapting to constant change. We seek progress over perfection.STATUS: ExemptWORKING HOURS: Typically between 9-5pm M-F (open to some flexibility)WORK LOCATION: Corporate Office - 26 Crosby Dr Bedford MA 01730 (4 Days a Week in office, additional flexibility available on as needed basis)POSITION PURPOSE:Thermacell is seeking a new member to our amazingly passionate and dynamic 3 person People Team. Our People Team supports employees from Bedford (MA) to (Buford GA) and Beyond (remote). This role will focus on supporting VP People & Culture, Thermacell Leadership Team, and the Bedford MA Corporate Office Staff. In this highly visible role you'll get to do a variety of hands-on tactical execution work that helps to keep the People Team firing on all cylinders and with the ultimate service of our internal customers. Taking care of our people, ensuring they have what they need to be successful, and developing them to be their best selves is foundational to our company's success. This role will offer the right candidate great exposure to People Team Operations with a diverse workload and lots of opportunity to learn. What Success Looks Like:Success will look like an empathetic employee who assimilates to our culture quickly building relationships at every interaction, rapidly resolves employee requests, and executes People Team initiatives with the utmost quality. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:Provides overall administrative support to the HR department, including maintaining, processing documentation and recordsAdministers and maintains HR activities and programs including but not limited to staffing, compensation, benefits, training, safety Supports recruiting processes end to end from job launch to hire. Sends leaders templates, posts roles, schedules interviews, coordinates site visits for Bedford, MA office. Manages email@example.com calendar and inboxCompiles and prepares data for statistical reportingAssist in projects, such as; HR events, benefits open enrollment, employee communications and company-wide meetings – inclusive of travel support Answers employee questions about human resources policies and procedures, and refers to team member respective areas as needed Provide employee relations support to Bedford and Beyond Core member of Bedford Corporate Office Safety Team Core member of Thermacell Culture Crew and/or employee resource groups for DEIParticipates in developing new policies, procedures, and programs. Maintains company handbookSupports Bedford, MA Corporate Office for supplies, vending, mealsAd hoc requests as needed THE IDEAL CANDIDATE PROFILE:? Bright, personable, highly ethical, and thrives in a collaborate environment? Self-Driven yet team oriented? Must be very organized and able to manage multiple priorities, working under pressure to meet deadlines? Ability to effectively communicate with internal teams and external business partners ? Exceptional service minded individual with exceptional interpersonal skills? High emotional intelligence and empathy ? STRONG attention to detail and accuracy while working at a fast pace ? An eye towards continuous improvement with basic change management skills ? Unquenchable thirst for learning? Highly resourceful problem solver. Ability to get things done, where resources are constrained, and a hands-on approach is needed? Even keeled (stays calm through chaos) ? Relentless work ethicSKILLS REQUIRED:Bachelor's Degree or equivalent relevant work experience3+ yrs of experience in HR or Admin Field (career shift from Admin to HR OK – willing to pay for SHRM)Proven planning, organizational skills, attention to detail and ability to handle multiple tasksStrong and proven ability to handle confidential information with discretion and maturityMaintains a high degree of professionalism – can interface with all levels of the organization Previous HRIS Experience preferred (Paylocity a plus) Microsoft Office Suite PI208375679
On-Site Medical Receptionist *Must reside within the state of Massachusetts | Contract-to-hire*This role offers Medical Administrative professionals the ability to work with one of the most well-known healthcare networks in Massachusetts! Further explore this exciting opportunity below…Benefits of this Role:Job Opportunity – The chance to move within the company if you put your best foot forward.Market Exposure – Working alongside one of the largest and most well-known healthcare networks within the Massachusetts area.Work/Life Balance – No late nights or weekends! Core Experience:2+ Years of medical receptionist, medical secretary, medical administration, or related experienceStrong customer service skills and phone experienceEHR and EMR experience required (EPIC preferred)Medical Terminology knowledgeA Day in the Role:Book appointments from the work queuesResponsible for answering the phone lineMaintain patient flowPerform other administrative support tasksFor questions, please feel free to contact me:Brittany DiBernardobdibernardo@astoncarter.comhttps://www.linkedin.com/in/brittanydibernardo About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email firstname.lastname@example.org for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Description: • Demonstrates courteous professional and cooperative behavior toward patients, visitors, coworkers and providers. Performs duties as a team member, integrating activities with those of fellow employees and providers. Has a positive attitude and will provide outstanding patient care as a medical secretary. • Courteously answers the telephone and screens calls appropriately. Refers callers to appropriate person or area when necessary. Troubleshoots any issues that arise and follows through with caller. • Schedules new patient appointments and checks for referrals. • As a part of the check-out process, schedules follow-up appointments, skin exams, and procedures as well as collects balances. • As part of the check-in process collects written consents, copayments, and outstanding balances and verifies all demographic and insurance information. • Scans documents into our electronic health record and is proficient in EPIC • Maintains HIPAA (patient confidentiality). • Performs all other duties assigned by the Practice Manager and must be willing to take on additional responsibilities and provide assistance in all areas needed. Skills: Front desk, Insurance verification, Administrative support Top Skills Details: Front desk,Insurance verification,Administrative support Additional Skills & Qualifications: EPIC Experience HS Diploma Experience Level: Entry Level About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email email@example.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Position:Medical Receptionist One of the largest and most well-known healthcare organizations in Massachusetts is currently hiring for a medical receptionist! This entry-level opportunity offers a great way to get your “foot in the door” into healthcare and establish long-term growth within other departments of the organization. This role will work within the Medical Center’s Cardiology department to provide a great guest experience and handle administrative support tasks in between.Schedule: 8 am – 4:30 pmPay Rate: $18-21/HREmployee Value:· 401k & Health Insurance· Great entry-level role to work for a well-renowned healthcare organization· Opportunities for growth with other departments· Ability to gain healthcare administrative experience· Organized and team-oriented work environmentJob Responsibilities:· Schedule appointments for patients · Provide stellar customer service and phone experience to guests· Answering phones for appointments or other inquiries· Assist patients with the completion of necessary forms and documentation· Keep a clean and presentable reception areaJob Qualifications:· 1 year of previous experience working in a medical environment· Experience with scheduling appointments and medical terminology· EPIC and EHR experience are preferred· High School Diploma is requiredIf interested, please apply and send a resume to Giancarlo! At firstname.lastname@example.org About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email email@example.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Description: About our CompanyFounded in 2019 by Toronto-based producers Svetlana Dvoretsky (Show One Productions) & Corey Ross (Starvox Entertainment), Lighthouse Immersive is the first entertainment company developing multiplex venues featuring large-scale events and exhibitions using interactive digital media.The signature property of Lighthouse Immersive, Immersive Van Gogh Exhibit, opened on July 1, 2020, in Toronto with a Walk-Thru and Drive-In version to meet the ongoing restrictions and guidelines associated with the COVID-19 pandemic. Immersive Van Gogh was the first major art exhibit to open since the onset of the pandemic and sold over 220,000 tickets in four months with gross sales of over $9 million to a core audience of 24-44-year-olds in Toronto and quickly became the #1 selling show worldwide on Ticketmaster's Universe platform. Since opening in Toronto, Lighthouse Immersive has expanded to 20 markets in North America, selling over 3.25 million tickets. Our MissionTo deliver a high-end, engaging experience that exceeds expectations and becomes the patron's most memorable time out. We see a world where art is a part of people's everyday lives, and as a member of our team, you are a valuable part of making this a reality. Job OverviewThe Assistant Retail Manager will assist in the day-to-day operational functions of the Boston Retail Store, including management of personnel, management of any third-party suppliers, opening and closing the store, and maximizing sales while enabling seamless operations and safety for the staff and patrons. The Assistant Store Manager will establish relationships between the multiple departments, Box Office, Operations, Administration and Special Events, and will be cross trained to provide full support in all the different areas within the venue.The essential duties and responsibilities of an Assistant Manager of Operations include, but are not limited to:· Assist in driving customer service excellence to every aspect of the store, including store appearance, display of merchandise, product placement, store layout, and selling procedures.· Assist in setting the standard for a superior customer service experience for all guests.· Assist in ensuring strategic goals and sales targets of the store are met by maximizing sales and gross profit, reviewing sales performance, controlling expenses, and managing inventory.· Assist in resolving and dealing with customer concerns in a positive and professional manner.· Assist in ensuring the store complies with outlined safety policies and procedures, as well as all local health guidelines and regulations.· Assist in training, developing, and supervising staff.· Assist in providing staff with feedback, and coaching.· Assist in the performance of administrative tasks to support all store and venue operations, including the timely submission of all personnel paperwork, preparing and submitting reports, and monitoring sales.· Assist with assessing and monitoring stock and inventory and advise when stock needs to be replenished.· Assists the Venue Manager to maintain relationships with third party suppliers, such as on-site cleaners and Building Manager staff, as necessary.· Works closely with the Venue Manager and Assistant Managers to create and maintain a superb workplace.· Learns the exhibit audio-visual technicalities and troubleshoot when necessary (reports and communicates any deficiencies).· Manages cash floats and settles tills for days on duty.· Responsible for opening and closing operational procedures of the venue, ensuring the policies and procedures are being followed and operational standards are achieved.· Conducts corrective disciplinary actions and follows the employee counseling notice procedures.· Attends and participates in all-departments meetings.· Ensure the completion of all nightly reports· Promptly and adequately addresses guest-related issues and safety or security concerns.· Other related duties as assigned.Requirements: JOB SPECIFICATIONS/QUALIFICATIONS REQUIRED· Minimum High School Diploma or equivalent.· Fluency in English, both verbal and written.· Minimum 2 years retail/customer service experience.· Minimum 2 years management/supervisory experience.· Proficient in Microsoft Office, including Microsoft Excel.· Excellent communication and interpersonal skills.· Flexibility to work daytime, afternoon and evening shifts, weekends and holidays.· Ability to stand or walk for long periods of time.· Ability to lift up to 50lbs.· Ability to set priorities and organize workload to ensure continuing productivity.· Ability to work well under pressure, handles multiple priorities with strong organizational skills.· Team oriented, enthusiastic, creative, well-groomed, reliable, and punctual.· Familiarity with Lightspeed POS an asset.Please note that duties will be added, deleted or assigned as required.PI206091405
Ref ID: 02180-0012622708Classification: Administrative AssistantCompensation: $20.00 to $24.00 hourlyIf you're a talented, ambitious Administrative Assistant who's looking for a new challenge, Robert Half has an exciting opportunity for you to check out. You will be leading the efforts of supporting the office by taking on various office and administrative tasks as an Administrative Assistant. Do you love pivot tables, mail merging, and presentation design? Then this is a great opportunity for you to embrace your passions as an Administrative Assistant. A short-term contract opportunity, this Administrative Assistant opportunity is located in the Chestnut Hill MA, Massachusetts area.Key Responsibilities:Support a variety of projects for other employeesGreet and direct visitorsNavigate through word processing, filing, and faxingAnswer telephone calls and return voicemails
ABOUT STAFFORD HOUSE INTERNATIONAL Stafford House International has over 70 years of experience providing international students with excellent English language study experiences in the UK. Our mission is to educate, inspire and help our students enjoy our cities, empowering them with the confidence to realize their potential. Stafford House International has three year-round locations in Cambridge, Canterbury, and London. These schools benefit from being co-located with other schools in CATS Global Schools, allowing us to deliver a high-quality service to students and staff. We provide our signature Professional Certificate courses and Business English programs in London, IELTS, and Cambridge Exam preparation in all three locations. In addition, our module courses enhance our General English program in the afternoons in all three locations. Stafford House International is complemented by Stafford House Study Holidays, offering summer study experiences in various locations, including our CATS Global Schools locations globally, and partner summer venues at prestigious boarding schools and universities. SUMMER SCHOOL MANAGER This is an exciting position at Stafford House Study Holidays (SHSH) with responsibility for the planning and delivery of our summer school in Braintree, MA. Based at CATS Academy Boston, located in Braintree, MA, you will provide a vital link between our year-round school and the SHSH team in the UK. You will work closely with the Head of Student Experience and Operations Manager in the UK and the VP of Operations and External Affairs in Boston to ensure a high-quality program is provided. The Summer School Manager will be vital in planning our fun, engaging, and educational summer program in Braintree, MA. We are looking for an individual who is passionate about the summer school experience and keen to make a difference. We offer a supportive and professional working environment with plenty of opportunities to develop and grow. The role will include responsibility for our temporary summer team's recruitment, selection, and pre-employment checks, including managers, teachers, activity leaders, and student welfare officers. The Summer School Manager will also work with the SHSH Operations Team in the UK to book transport, attractions, and school-based facilities. You will also be responsible for purchasing and maintaining stock and tracking invoices for payment. During the summer school period, you will take on the Centre Director role and ensure the smooth running of the courses. YOUR PROFILE AND RESPONSIBILITIES SUMMER PREPARATION Post job adverts for summer roles Screen and interview candidates and maintain communication Send offer letters and track receipts Run all background checks, guide candidates Track receipt of all background checks Process online onboarding paperwork and I9 authorization or contractor paperwork Manage relationships with trade partners and book excursions and external activities and transport in a cost-effective manner Be accountable for the operational costs of the summer school. Produce operational budgets, control costs, and provide accurate financial information to our finance partners Work with our internal school partners at CATS College to ensure facilities are booked and agree on charges for services provided in collaboration with the UK Operations team. Take a lead role in auditing and purchasing stock, equipment, and other materials. Process paperwork, invoices, and timesheets from center staff and suppliers, e.g., transport companies, stock suppliers Ensure that adequate IT equipment is sourced for the summer period, including cell phones and landlines as required Produce and update risk assessments for activities and excursions at our centers. Support staff during the summer center setup period and provide training using onboarding systems. July 9- August 6 (SUMMER COURSE DATES) CENTER DIRECTOR Ensure that the organization of the center, courses, and welfare of staff and students comply with Stafford House standards Be aware of everything that is happening at the center and keep communication channels to Head Office open Establish and maintain clear lines of management and effective procedures, and work closely with the Centre Management Team to achieve this Lead and participate in the Staff Induction Day, usually one or two days before the students' arrival Manage the provision of good customer service according to customer needs Create a positive team atmosphere and motivate the staff effectively Establish and maintain open communication between the center, clients, and Head Office. Represent Stafford House positively in all conversations with clients, staff, and the host center Control expenditure of the budget, withdraw cash floats from the bank following specific procedures and maintain accurate accounts Teach when necessary, e.g., teacher absence/low student numbers (qualified staff only) Close the center, pack and return all SHSH stock and unspent center monies according to guidelines Ensure payroll is processed correctly for all summer staff Write a weekly report to Head Office Finalize the accounts and write an end-of-the-center report to be submitted to HO within five days after the closing of the center Ensure that all Stafford House Health & Safety policies are implemented and monitored Manage staff effectively to ensure that The center office is functioning and secure at all times. Accurate data on students and staff is maintained according to the CD manual. All documentation is checked, and center administration is carried out correctly. The state of premises, equipment, and resources are monitored throughout the course. The teaching and activity programs are successfully integrated. High levels of performance are maintained. Accommodation and Welfare: To take full responsibility as the on-site Designated Safeguarding Person and set up a culture of communication and observation to help prevent maltreatment of children and young people in our care. You must be fully aware of our Safeguarding Policy and be able to implement an appropriate response to any signs or disclosure of abuse. You will immediately refer such signs or allegations to the Designated Safeguarding Lead Team at Head Office. Carry out nighttime duties on a rota basis (10 pm to 1 am), usually 2 – 3 times a week Allocate and monitor all residential accommodation with the assistance of the Welfare and Accommodation Manager (if applicable) and Student Welfare Officers, and ensure that sufficient members of staff are allocated in each house to maintain a rota of student supervision Delegate, supervise, and monitor the WAM (if applicable) and all Student Welfare Officers according to the duties outlined in the supervision manual. Maintain a record of the SWOs' working hours Liaise fully with Student Welfare Officers, Group Leaders, the Family Organiser, the site representative, and the Reservations Manager at Head Office Monitor all non-residential students and check that their transport is operating effectively Oversee the implementation of all airport/rail/bus transfers for students and staff Additional duties as required Summer Close-out Organize center reports and surveys Complete staff appraisals and performance reports and make sure employee folders are up to date Follow up on all invoices and assist the SHSH Finance Officer with accruals, coding, and reporting. ABOUT YOU The successful candidate will have experience working in a management role in a summer school or camp environment. You will have excellent communication and administration skills. You will be able to organize a busy workload and work independently. Accuracy and attention to detail are essential. Although not essential, experience in recruitment and background checks for those working in education will be advantageous. COMMITMENT TO INCLUSION AND DIVERSITY We are committed to diversity, inclusion, and belonging. Building on our core values – Pioneering, Persevering, People – we pledge to deliver a series of events, guest speakers, and focus groups to make CATS Global Schools an employer of choice for all. ABOUT CATS GLOBAL SCHOOLS CGS is a leading provider of pre-university academic courses and English language courses in the UK. We provide programs, including A Level, IB and University Foundation, and English Language Study, to a growing number of international students seeking to win places at UK universities. We operate several different educational brands: CATS Colleges in Cambridge, Worthgate School, Canterbury, and Guildhouse School, London; CATS Academy in Boston; CATS China; Bournemouth Collegiate School, Bosworth Independent College, and St Michael's School, Llanelli; Cambridge School of Visual and Performing Arts (CSVPA) and Stafford House English language schools and Study Holidays. We benefit from being part of a global team focused on teaching and learning. AND FINALLY CATS Global Schools are committed to safeguarding and promoting the welfare of our students and expect everyone connected with the organization to share this commitment. All positions are subject to the satisfactory completion of pre-employment background checks.PI206175755
$19/hr - $22/hr
$19/hr - $22/hr