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Administrative Assistant
Diverse Staffing
location-iconCambridge MA

USA810DTS #DS5Diverse Staffing is now accepting Administrative Assistant/Interview Management Scheduler applicants for immediate hire. This is an 18-month contract position on 1st shift (Monday - Friday, 8:00AM to 5:00PM). This position pays up to $24.50/hour based on experience. In this job, you will work onsite for our client in Cambridge, MA.Our client has been making medicines that make life better for over 140 years.  Join a Team that is constantly recognized as one of the nation’s most Diverse, Innovative, Inclusive, Sustainable, and Ethical companies.Overview:We are seeking a talented Interview Management Scheduler who shares our passion to make an impact on the lives of candidates, teams and ultimately patients. As part of our US Administrative Services Center (ASC) in partnership with the Global Talent Acquisition team, you will work directly with hiring managers to shape our client's future by assisting with the recruiting efforts for a company that makes a positive difference in the world.Responsibilities:Process interview scheduling transactions including but not limited to the following:Outbound calling and efficiently scheduling interviews and working through general interview management issues relative to specific countries guidelines and within a timely SLAGuiding on the interview processSupporting and managing a positive candidate experienceAttend ASC team meetings as assigned or directedCreate and edit documents, data bases, spreadsheets, etc. Identify innovative techniques to increase productivity across the teamServe as a backup for other assistants to meet workload deadlines or during absences from the officeHandle additional administrative support or special projects as assigned by the ManagerIt’s time to join a winning team. Apply today!  For immediate consideration, apply online and contact us for an interview at: onlineappprogramservices@diversestaffing.com Job Order ID: 191292REQUIREMENTS:High school diploma or GED requiredMinimum of 3 years of experience in a professional work environment or in administrative/office management/coordinator positionFluent in English1-3 years’ experience supporting interview management or HR operations in an operational and fast-paced settingSpecialized knowledge in HR and global recruitment is preferablePrior experience working in shared servicesPrior Workday experienceStrong interpersonal and organization skillsProficient knowledge of Microsoft programs Ability to work independently with a high level of self-management in a dynamic work environmentAbility to adapt to change and process improvementsAbility to prioritize and seek guidance when multiple and competing priorities ariseMust be able to maintain confidential informationStrong resilience to ambiguous environmentsStrong data and time management skillsStrong oral and written communication skillsAbility to navigate computerized data entry system or other relevant applicationsDiverse Staffing is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. Diverse Staffing is dedicated to providing jobs for veterans transitioning to civilian life. Diverse Staffing. Keywords: Administrative Assistant, Location: Cambridge, MA - 02238

Full Time
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Director, Faculty of Arts & Sciences Research Computing
Harvard University
location-iconCambridge MA

Harvard University’s Faculty of Arts & Sciences (FAS) seeksa Director to lead its FAS Research Computing(FASRC) organization. The newly reconceived Director positionreports jointly to the Assistant Dean of Research in the FASDivision of Science and to the Vice President for InformationTechnology & University Chief Information Officer in hercapacity as FAS’ chief information officer. The Director willprovide leadership in the ongoing development and management ofresearch-computing resources for faculty across all of FAS’divisions and thus will play an important role in advancing HarvardUniversity’s research mission.The Director will lead a team of 25 experienced researchcomputing staff and will foster partnerships with PIs, researchers,and students to best support their research and scholarship. TheDirector will also work closely with Harvard University’s centraltechnology function, other Harvard University research computingteams, and other partners and service providers to keep FASresearch computing at the leading edge in a technically andfiscally sustainable way.The Director is responsible for providing strategic leadership,fiscal stewardship, and operational oversight for FAS ResearchComputing. The Director is responsible for broadening the use ofFAS computing resources by lowering barriers to entry to HPC andperforming outreach to a broad range of faculty from multipleacademic disciplines across the School. The Director works tocreate a seamless ecosystem that allows researchers to maximize theuse of FAS, HUIT, and other Harvard-operated research computingresources with little friction and with the minimal administrativeoverhead so as to manage rapidly changing compute, storage,network, and security needs. For the full list of roles andresponsibilities of the Director, please view the full positionprofile here.Candidates will possess a range of qualifications andcompetencies, some required, others preferred. To be considered,candidates must possess an undergraduate degree and at least eightyears of experience managing large-scale advanced researchcomputing environment; at least seven years of experience managingtechnical staff; experience managing budgets with multiple fundingsources. Preferred qualifications include an advanced degree inscience, computer science, and/or engineering; experience managingand protecting restricted data; experience working with faculty orclients in a computational domain; experience using HPC systems asa researcher; and experience developing and delivering tutorials,workshops, and lectures on high-performance computing at theinstitutional, regional, and national levels. Harvard University has engaged Opus Partners to support therecruitment of this position.  Craig Smith, Partner, andThomas Lapierre, Senior Associate, are leading the search.Confidential inquiries, applications, and nominations should besubmitted by email to thomas.lapierre@opuspartners.net.An application should include a resume and cover letter. HarvardUniversity values diversity, equity, and inclusion, and seeks aleader who is committed to promoting these values throughout theorganization. We encourage candidates to address in their coverletters how they might promote these values as the Deputy Directorof Research Computing and to highlight past professional support ofinitiatives designed to remove barriers and to increaseparticipation by groups historically under-represented in researchcomputing.Harvard University is an equal opportunity employer, and allqualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin,disability status, protected veteran status, gender identity,sexual orientation, pregnancy, and pregnancy-related conditions, orany other characteristic protected by law.PandoLogic. Keywords: School Principal, Location: Cambridge, MA - 02238

Full Time
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Administrative Assistant / Home Work / Remote / Entry Level / Customer Service Rep
US Postal Service
location-iconBoston MA

Our Assistants are our front-line employees and a very important. They work diligently to sort and make sure packages are in the correct route, to ensure proper delivery timelines. They work closely as a team to make sure all the behind the scenes work is done safely and successfully, no day is the same. We are looking to expand our team with people that care about safety, quality and work at a fast pace. Work when you want and get paid daily! IMMEDIATE OPENINGS! $14 - $23 per HOUR Flexible hours available Job Requirements:Duties / Essential Job Functions: 1. Monitor the employee's shipping dashboard for incoming orders and packages. 2. Stay available to receive shipments at the designated address. 3. Inspect product boxes for damage and take and upload photos. 4. Consolidate or process outbound shipments according to customer wishes and instructions provided. 5. Deliver packages to local postal locations and ship them using provided shipping labels. 6. Working at your own at home or home office. Benefits: - Highly competitive compensation depending on your experience with an annual increase based on performance - 401K program - Health insurance - Paid time off - Medical and other employee benefits - Opportunity for long-term employment and advancement Qualifications: - No HS Diploma or GED required - Prior work experience in a wholesale/retail environment preferred but not required - The company will provide training during the probationary period We are an Equal Opportunity Employer. In compliance with federal and state employment opportunity laws, no other identity except merit and skills are considered while hiring. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An individual must also be willing to follow instructions and accept supervision, maintain a positive attitude toward their work and cooperate with co-workers and supervisors.  Persons with Experience in the following areas should apply: Entry Level, Entry Level Marketing, Entry Level Sales, Entry Level Public Relations, Entry Level Customer Service, Entry Level Management, Entry Level Business, Entry Level Advertising, Entry Level Communications, customer relationship manager, restaurant, retail, full time, part time, entry level accounting, administrative assistant, receptionist, warehouse manager, retail associate, retail cashier, management, office assistant, office, clerical, office manager, insurance, customer service representative, operations manager, store manager, supervisor, project manager, communications, retail salesperson, marketing,  sales administrator, marketing executive, e-business, distribution manager, customer service clerk, host, hostess, waitress, waiter call center agent, customer service sales, field sales representative, account manager, advertising director, area sales manager, communications manager, media relations, public relations, e-commerce, sales, inside sales, outside sales, direct sales, insurance sales, executive administrative assistant, business systems analyst, assistant manager, office support worker, admin support worker, human resources, real estate, real estate agent, property management, training, develop, development

Full Time
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Sonographer II
Beth Israel Deaconess Medical Center
location-iconCHESTNUT HILL MA

Department Description: This is a 24 hour Position - Monday, Tuesday, Wednesday - 8am-4:30pm with rotational weekend call (rotational call every 6th or 7th weekend).Located in Chestnut Hill, this beautiful offsite outpatient Radiology department, equipped with free onsite parking, is located in a multi-disciplinary medical office building. This site is designed to support Sports Medicine and Orthopedics , OB/GYN, Primary Care and medical specialties on site as well as a site for services to the broader BIDMC patients needing scheduled imaging services. The Radiology department provides state of the art imaging in Screening Mammography with a 3D system, General Diagnostic with digital radiology, Ultrasound, Bone Densitometry and 64 slice Cat Scan.Job Location: Chestnut Hill, MassachusettsReq ID: 45443BRJob Summary: Performs a wide range of Ultrasound procedures including abdominal, obstetrical, gynecological and some vascular exams. Interacts daily with patients and other medical personnel.Essential Responsibilities: Reviews charts, selects appropriate equipment and transducers for tests as ordered. Interviews patients, obtains necessary information, explains procedures, allays apprehensions and positions patient appropriately. Assists physicians during sterile invasive procedures, i.e. amniocenteses, cyst punctures, thoracenteses, biopsies, etc.Records images on PACS, and provides images on film and paper when needed. Provides preliminary interpretation in daily logbook and may convey preliminary interpretation to requesting physician after discussion with radiologist. Views screen, detects pathology/other factors (f/u, change of shape, etc.). Determines images appropriate for diagnostic purpose.Assists the work of other divisions during procedures. Performs functions in areas outside the Ultrasound Suite, including O.R., intensive care units, Emergency Department, and nursing floors using portable ultrasound equipment.Shares on-call duties (24 hour coverage) with fellow sonographers only after reaching a minimum required expertise as judged by the Ultrasound Manager and physician in charge of Ultrasound.Assists in training of residents, staff and student sonographers. Performs routine clerical duties, answers phones, schedules patients, order supplies, distributes results, keeps work area clean, and makes entries in computer.Performs high level disinfection of Ultrasound intracavitary transducers in systems such as the Trophon EPR system. Appropriate HLD of Ultrasound transducers is necessary for patient protection and infection control. Employees are trained initially and then an annual refresher is completed.Required Qualifications:Vocational or Technical training in Diagnostic Medical Sonography required. Associate's degree in Ultrasound preferred. Registration Reg Diagnostic Med Sonographer required., and Certificate 1 Basic Life Support required.0-1 years related work experience required.New hires will have 30 days to provide BLS certification through the American Heart Association.ARDMS certification in Abdominal and/or OB/GYN specialties.Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.Competencies:Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.Age based Competencies: Employees in this job must be competent to provide patient care to the following age groups: Neonatal:Birth to 6 months, Young adult: 16-30 years, Middle Age: 30 - 60 years, Elderly: 60 -.Physical Nature of the Job:Very Heavy work: Exerting in excess of 100 pounds of force occasionally and/or 50 pounds of force continually. Employee is physically active in all elements of the job.

Full Time
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Practice Coordinator - Radiology
Tufts Medical Center
location-iconBoston MA

Company DescriptionIt takes a lot of very smart, hard-working and talented people to provide the level of care that we give to our patients. Tufts Medical Center is an internationally respected academic medical center and we pride ourselves not only on the sophistication of the care we deliver, but the compassionate way in which we provide it. And that starts with our employees.Job DescriptionUnder general supervision, this position supports all ambulatory clinic activities and provides administrative support for clinic providers. The Practice Coordinator maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital's revenue cycle process, clinic operations and patient experience.PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordinationAssists with scheduling template creation and changesAnswers phones, triages calls, responds to patient requests, takes messages in office or call center settingGreets and checks-in patients; verifies patient demographic and insurance informationAssists with revenue cycle clearance, including registration accuracy, referral management and insurance verificationCollects copaymentsPrepares medical records and documentation for patient visits, including loading of information into the EMR systemTakes an active role in monitoring patient flow and communicating delays to patients and providersAssists with billing charge entry and reconciliationCompletes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distributionProvides general clerical support to department physicians; demonstrates a knowledge of Microsoft Office suiteParticipates in performance improvement projectsPerforms other similar and related duties as required or directedQualificationsJOB KNOWLEDGE AND SKILLS:Prior experience working in a clinic or hospital environment preferred.Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications. Ability to learn and use Tufts network programs required.Good communications skills, both oral and written.Excellent interpersonal and organizational skills.Some knowledge of third party billing preferred.Ability to maintain confidential medical information.Bilingual skills preferred.EDUCATION:High School diploma, with specialized training in business office skills preferred.EXPERIENCE:1-2 years medical office experience.WORKING CONDITIONS/PHYSICAL DEMANDS:Normal office environment.Additional InformationAll your information will be kept confidential according to EEO guidelines.AMERICANS WITH DISABILITIES STATEMENT:Must be able to perform all essential functions of this position with reasonable accommodation if disabled.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.COVID-19 POLICY:Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.

Full Time
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Customer Service Representative
Russell Tobin & Associates
location-iconWaltham MA

Russell Tobin & Associates is currently seeking a Customer Service Representative to work for our client in Waltham, MA. Apply now for consideration!This is an 8-month contract role.PAY: $17-20/hourJOB DUTIES:* Provide customers, both internally and externally, with a high level of service with regards to all inquiries, orders, and shipments* Handle all inbound CS calls, perform outbound calls, and correspondence as needed to ensure customer satisfaction* Respond to all customer contacts promptly, efficiently, and accurately* Build and maintain customer relationships* Assist clients and medical staff throughout the delivery life cycle of ViaCord’s service* Must showcase ability to successfully resolve cross functional customer issues including order discrepancies, complaints, billing, and shipping issues* Assure quality, integrity, and accuracy of client information (including review, processing, and database entry)* Assist in rollout and support of best practice initiatives by means of training and coaching* Partner with Customer Service Management to deliver formal new hire training as directed* Assist in maintaining Service Level in Customer Service by participation in inbound call queue* Partner with CS Management to implement necessary call center changes as result of customer feedback* Ensure timely completion of non-phone tasks by agents such as board-check, filing, fax checking, and email claims* Handle escalated customer issues as needed. All applicable follow-ups must be conducted within a timely manner* Promote an open communication model and positive work environment* Participate in Continuous Improvement projects with the Department* Must be able to develop, write, and edit a Work Instruction and Standard Operating Procedure through the Change Control process* Participate in a cross functional initiatives and projects* Participate in Customer Service On-Call ProgramQUALIFICATIONS:* 1-2 years of experience in customer service and/or contact center (consumer market)* H.S. Diploma or equivalent, Bachelor’s degree preferred.* Proven understanding of fundamental call center metrics and performance management techniques* Must have strong interpersonal, customer service and phone skills* Must be highly reliable and motivated to excel* Ability to work with cross-functional departments; experience working with teams* Ability to communicate effectively (both written & orally)* Ability to handle multiple tasks with adherence to deadlines* Superior planning, organizational, and time management skills to effectively allocate and manage resources* Basic typing, computer skills and data entry experience preferred (proficiency with Microsoft Office and familiarity with Siebel database a plus)Russell Tobin & Associates offers benefit options to our employees after 60 days on assignment.#e2ecoeJob Type: ContractPay: $17.00 - $20.00 per hourBenefits:* Dental insurance* Health insurance* Vision insuranceSchedule:* Monday to FridayCOVID-19 considerations:Covid-19 vaccinations requiredWork Location: One location

Full Time
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Entry Level CAREGiver
Home Instead
location-iconWaltham MA

Do you enjoy getting to know people and building meaningful relationships? Do you have a heart for helping those in need? If so, this entry level caregiver role could be just the fit for you! Entry Level caregivers provide a variety of in-home care services for aging adults, helping to keep them at home safely and independently for as long as possible.  Job Requirements:Benefits of working for Home Instead:Family/Team EnvironmentCompetitive PayWork Life BalanceExcellent TrainingOnline Learning Program24/7 Office SupportEntry Level CAREGiver Job Responsibilities*:The most important and rewarding responsibility you’ll have as a Home Instead® caregiver is to develop a meaningful relationship with the client. You’ll also provide a variety of home care services, such as:Companionship and conversationLight housekeeping and preparing mealsReminding clients of medications and appointmentsAssisting with grooming, bathing, toileting, and incontinence issuesCaring for clients with Alzheimer's *Entry Level Caregiver Job Responsibilities and pay for the role may vary. Each Home Instead® franchise is independently owned and operated. By submitting your information, or clicking "Apply Now", you consent for Home Instead Inc. and/or independently owned and operated Home Instead franchise offices to contact you at this telephone number with information and offers. Calls/texts may be placed using an automated system of prerecorded message. You can withdraw your consent at any time. Please contact us for more details.

Full Time
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Enforcement Officer - Driving
SP Plus Corporation
location-iconChelsea MA

Overview:Pay Rate: $15.00 per hourSchedule is as follows:Monday: 8:00 AM - 6:00 PM, Tuesday:1:00 PM - 6:00 PM, Wednesday: 8:00 AM - 6:00 PM, Thursday: 1:00 PM - 6:00 PM, Friday: 8:00 AM - 1:00 PM, Saturday: 1:00 PM - 6:00 PMBasic Function - Monitor designated streets, lots, garages, other public areas and/or an entire campus to ensure compliance with parking policies.Responsibilities:Provide customer service by answering questions regarding directions, events, building locations and parking policies.Issue citations and warnings for non-compliance with a computerized hand held computer or manual tickets. Impound, boot or relocate vehicles as directed.This position requires the ability to work alone and therefore must exercise proper judgment, tact and diplomacy in dealing with people.Assist maintenance staff with duties related to parking equipment and facility upkeep and maintenance. This includes but is not limited to: inspecting and assessing lots for maintenance issues, painting, cleaning and repairing parking meters and pay and display machines, installing signs, sign posts and meter posts.Assist in the collection and security of all monies received through parking meters, multi-space machines , pay on foot technology and any other means of collecting parking revenues and fees.Assist event staff with activities related to parking for events. This includes but is not limited to: setting up for events, traffic control, receipt of payment for parking, and lot usage control.Assist office staff with activities related to permit sales during peak seasons. This includes but is not limited to data entry, collating mailings, providing frontline customer service.Other related duties as assigned.* Please note that Enforcement Officers are not sworn police officers and have no arresting authority.Qualifications:Qualification Requirements: The personnel selected for parking enforcement officer positions must have certain traits and abilities that enable them to achieve expected levels of performance. Some of the most important competencies are exercising sound independent judgment and maintaining a high level of customer service. Other areas include:Knowledge of geography of the area they are enforcingKnowledge of hazards and safety precautionsAbility to use a hand held computerAbility to operate a motorized vehicle or bicycleAbility to understand and apply parking regulationsAbility to interact with others in a courteous and tactful mannerAbility to walk for extended periods of timeAbility to work in all weather conditionsMust be 18 years of age or older at time of hireAvailability to Work: Special shift requirements, if any, will vary depending on a location's hiring needs. If applicable, availability to work 2nd shift, 3rd shift and/or week-ends may be required.License Requirement: The individual will be required to have and maintain a valid state-issued driver’s license with a current address and acceptable driving record.Physical Demands and Work EnvironmentWhile performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; talk and listen. Employees are regularly exposed to outside weather conditions including snow storms, and extreme heat.Employees work in and around potentially dangerous traffic situations, and employees are to be safety conscious at all times.SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, disability or other classes protected by federal or state law. SP+ does not tolerate harassment of or retaliation against any employee or applicant on the basis of these characteristics, or because the individual exercised his or her EEO rights.

Full Time
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Entry Level CAREGiver
Home Instead
location-iconBoston MA

Do you enjoy getting to know people and building meaningful relationships? Do you have a heart for helping those in need? If so, this entry level caregiver role could be just the fit for you! Entry Level caregivers provide a variety of in-home care services for aging adults, helping to keep them at home safely and independently for as long as possible.  Job Requirements:Benefits of working for Home Instead:Family/Team EnvironmentCompetitive PayWork Life BalanceExcellent TrainingOnline Learning Program24/7 Office SupportEntry Level CAREGiver Job Responsibilities*:The most important and rewarding responsibility you’ll have as a Home Instead® caregiver is to develop a meaningful relationship with the client. You’ll also provide a variety of home care services, such as:Companionship and conversationLight housekeeping and preparing mealsReminding clients of medications and appointmentsAssisting with grooming, bathing, toileting, and incontinence issuesCaring for clients with Alzheimer's *Entry Level Caregiver Job Responsibilities and pay for the role may vary. Each Home Instead® franchise is independently owned and operated. By submitting your information, or clicking "Apply Now", you consent for Home Instead Inc. and/or independently owned and operated Home Instead franchise offices to contact you at this telephone number with information and offers. Calls/texts may be placed using an automated system of prerecorded message. You can withdraw your consent at any time. Please contact us for more details.

Full Time
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Senior Accountant
Technical Resources Unlimited, Inc
location-iconBoston MA

Description: Under the direction of the Corporate Accounting Team Leadership, the Senior Accountant is responsible for ensuring that close tasks are performed timely and financial statements are represented in an accurate manner. This role is also responsible for the timely completion of the tax returns including various IRS and state returns. Other responsibilities include audit preparation, financial analyses, ensuring appropriate GAAP Accounting and internal controls, collaboration with hospital departments and mentoring accounting staff. ESSENTIAL RESPONSIBILITIES / DUTIES: Assist in monthly close process, prepare assigned entries and reconciliations in a timely manner Responsible for intercompany process, which includes recording journal entries, reconciling accounts, investigating variances and working with the BUMG and BMCHP teams to resolve them, preparing settlement analysis and settling accounts as necessary Interact closely with departments to provide support on accounting policy, variance analysis questions, and other questions that may arise Review and post journal entries, prepared by Hospital departments and uploaded by Accounting staff, validate that entries are correct and appropriate support is attached Detail review reconciliations prepared by staff, including appropriate timely feedback and providing support to resolve reconciling items Prepare budget to actual analysis and trend analysis for assigned P&L accounts, investigate variance and provide explanations in preparation for close meeting with CFO Assist in organizing accountants in monthly tasks including validating that entries are recorded by due date and managing the reconciliation process, maintain tracker and verify that team is updating it in a timely manner, provide active feedback to team members not updating appropriately Manage IRS Form 990, Form MA PC and other tax returns processes for various System entities including: sending out the filing timelines and request lists to departments, following up on open items, consolidating responses in an organized manner and sending to tax consultants, providing guidance to the departments which provide input to the tax returns and/or facilitating communication with the tax consultants when additional guidance is needed, fielding questions from tax consultants and management Assist with preparation and filing of Unrelated Business Income tax returns with the IRS and multiple states. Calculate UBIT estimates and make timely quarterly payments Responsible for the Boston HealthNet Financials, including recording journal entries, preparing reconciliations, working with the Boston HealthNet operational team to investigate and resolve issues. Manage Audit and Tax return process for Boston Health Net, work with the auditors to provide all support and ensure that audit and tax return are completed in a timely manner Assist with the preparation of the annual audit package including footnotes. Also responsible for all necessary related analyses, as well as the timely completion of the audit. Ensure that accounting policies and controls are adhered to as required by GAAP Work closely with the Financial Information Systems (“FIS”) on changes or upgrades to the accounting system, as well as necessary system maintenance. Maintain a level of professional knowledge by attending healthcare related and accounting seminars. Provide ongoing training and education, including cross training of staff. Promote open communication, team building efforts and collaboration among team members and between departments. Inform Accounting Manager regarding areas of exposure within the Accounting office. General routine and ad hoc projects as assigned. Create and support a productive and professional work environment. Follow established Hospital infection control and safety procedure. Utilize Hospital’s Values as the basis for decision making and to facilitate the Hospital’s mission EXPERIENCE: Requires a minimum of 5 years Accounting experience. Masters degree plus two years directly related experience may be considered for this level. Supervisory experience preferred as directing the work of staff related to monthly and year end close is part of this role. KNOWLEDGE AND SKILLS: Positive attitude, flexibility to work in a highly demanding, fast-paced environment and professional demeanor is necessary to be successful in this position. Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules. Excellent communication skills and diplomacy to interact and communicate effectively with a variety of Medical Center staff and outside contacts. Superior computer experience on both a General Ledger System (G/L Lawson preferred) as well as comparable spreadsheet and word processing software (Microsoft Office Word and Excel.) and must have the ability to train others. Strong analytical skills and be able to apply GAAP in a non profit acute care environment. Leadership ability to guide, direct, and mentor staff. Must be a dedicated team player with the willingness and desire to learn and grow within the organization Must be able to maintain strict protocols of all confidential or sensitive information

Full Time
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Entry Level CAREGiver
Home Instead
location-iconMelrose MA

Do you enjoy getting to know people and building meaningful relationships? Do you have a heart for helping those in need? If so, this entry level caregiver role could be just the fit for you! Entry Level caregivers provide a variety of in-home care services for aging adults, helping to keep them at home safely and independently for as long as possible.  Job Requirements:Benefits of working for Home Instead:Family/Team EnvironmentCompetitive PayWork Life BalanceExcellent TrainingOnline Learning Program24/7 Office SupportEntry Level CAREGiver Job Responsibilities*:The most important and rewarding responsibility you’ll have as a Home Instead® caregiver is to develop a meaningful relationship with the client. You’ll also provide a variety of home care services, such as:Companionship and conversationLight housekeeping and preparing mealsReminding clients of medications and appointmentsAssisting with grooming, bathing, toileting, and incontinence issuesCaring for clients with Alzheimer's *Entry Level Caregiver Job Responsibilities and pay for the role may vary. Each Home Instead® franchise is independently owned and operated. By submitting your information, or clicking "Apply Now", you consent for Home Instead Inc. and/or independently owned and operated Home Instead franchise offices to contact you at this telephone number with information and offers. Calls/texts may be placed using an automated system of prerecorded message. You can withdraw your consent at any time. Please contact us for more details.

Full Time
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Warehouse Assistant
Judge Rotenberg Center
location-iconBoston MA

About us: The JUDGE ROTENBERG CENTER (JRC) is a day and residential school located in Canton, Massachusetts licensed to serve ages five through adult. Since 1971, JRC has provided very effective education and treatment to both emotionally disturbed students with conduct, behavior, emotional, and/or psychiatric problems, as well as those with intellectual disabilities or on the autism spectrum. The Position: The Warehouse Assistant is an entry-level position. Primary responsibilities are completing everyday tasks vital to office functions, receiving and delivering ordered merchandise, data entry, inventory maintenance and management, periodic site upkeep, securing building at close, and miscellaneous tasks assigned by the Purchasing Director. This position reports directly to the Purchasing Director. It is an hourly non-exempt full-time position. Hours of work are typically 9:00 AM - 5:00 PM, Monday through Friday, or as required by supervisor. Overtime may be required on short notice. The Position: The Purchasing Aid is an entry-level position. Primary responsibilities are completing everyday tasks vital to office functions, receiving and delivering ordered merchandise, data entry, inventory maintenance and management, periodic site upkeep, securing building at close, and miscellaneous tasks assigned by the Purchasing Director. This position reports directly to the Purchasing Director. It is an hourly non-exempt full-time position. Hours of work are typically 9:00 AM - 5:00 PM, Monday through Friday, or as required by supervisor. Overtime may be required on short notice. Job Requirements:  Educational/Work History Requirements:   High School diploma or equivalent.   Exposure to computerized PC purchasing/inventory software.   Stamina and physical endurance for an exceedingly demanding business schedule.   Candidates should possess excellent problem solving, analytical, communication, and interpersonal skills.   Must be able to function with moderate supervision.

Full Time
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Practice Coordinator
Beth Israel Deaconess Medical Center
location-iconBOSTON MA

Department Description: The Division of Pulmonary, Critical Care & Sleep Medicine at BIDMC contains greater than 40 physicians and nurse practitioners who provide care for patients with critical illness, chest, lung/airway conditions, and sleep-related disorders. Our division is a teaching practice for Harvard Medical School.This role is located onsite in Boston, MA, and has the anticipated schedule of 8:30 am - 5pm.Job Location: Boston, MassachusettsReq ID: 47463BRJob Summary: Oversees and facilitates the daily operations of an outpatient clinical practice with the commitment of providing excellent customer service to patients, families and visitors. Plans and organizes the work of support staff, coordinates and prioritizes work flow, implements appropriate systems and procedures to maintain service standards and acts as a resource to clinicians and staff.Essential Responsibilities: Plans and oversees work assignments and schedules for front desk and clinical support areas to meet daily operational needs. Monitors procedures to ensure efficient processing of work including time of service, referral management, pre-registration and visit ticket entry.Monitors provider's schedules to ensure that staff maximizes opportunities for efficient patient scheduling and timely patient flow.Oversees referral management and billing processes and may provide staff education. Act as a resource for clinicians and staff. Provides regular revenue cycle and volume reports to Manager/Director.Implements and oversees quality assurance processes and systems in collaboration with the Manager/Director and/or department leadership.Provides ongoing feedback to Manager/Director and/or department leadership regarding training needs, staff performance and process improvement . May provide feedback to Manager in the performance review process for staff.Continuously monitors the unit's physical environment. Identifies problems and coordinates activities with support departments to maintain the cleanliness and safety of the practice. Ensures compliance with Joint Commission standards.Required Qualifications:High School diploma or GED required. Associate's degree preferred.3-5 years related work experience required.Experience in a clinical/healthcare setting.Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.Competencies:Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.Physical Nature of the Job:Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

Full Time
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Entry Level CAREGiver
Home Instead
location-iconLexington MA

Do you enjoy getting to know people and building meaningful relationships? Do you have a heart for helping those in need? If so, this entry level caregiver role could be just the fit for you! Entry Level caregivers provide a variety of in-home care services for aging adults, helping to keep them at home safely and independently for as long as possible.  Job Requirements:Benefits of working for Home Instead:Family/Team EnvironmentCompetitive PayWork Life BalanceExcellent TrainingOnline Learning Program24/7 Office SupportEntry Level CAREGiver Job Responsibilities*:The most important and rewarding responsibility you’ll have as a Home Instead® caregiver is to develop a meaningful relationship with the client. You’ll also provide a variety of home care services, such as:Companionship and conversationLight housekeeping and preparing mealsReminding clients of medications and appointmentsAssisting with grooming, bathing, toileting, and incontinence issuesCaring for clients with Alzheimer's *Entry Level Caregiver Job Responsibilities and pay for the role may vary. Each Home Instead® franchise is independently owned and operated. By submitting your information, or clicking "Apply Now", you consent for Home Instead Inc. and/or independently owned and operated Home Instead franchise offices to contact you at this telephone number with information and offers. Calls/texts may be placed using an automated system of prerecorded message. You can withdraw your consent at any time. Please contact us for more details.

Full Time
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Entry Level CAREGiver
Home Instead
location-iconPeabody MA

Do you enjoy getting to know people and building meaningful relationships? Do you have a heart for helping those in need? If so, this entry level caregiver role could be just the fit for you! Entry Level caregivers provide a variety of in-home care services for aging adults, helping to keep them at home safely and independently for as long as possible.  Job Requirements:Benefits of working for Home Instead:Family/Team EnvironmentCompetitive PayWork Life BalanceExcellent TrainingOnline Learning Program24/7 Office SupportEntry Level CAREGiver Job Responsibilities*:The most important and rewarding responsibility you’ll have as a Home Instead® caregiver is to develop a meaningful relationship with the client. You’ll also provide a variety of home care services, such as:Companionship and conversationLight housekeeping and preparing mealsReminding clients of medications and appointmentsAssisting with grooming, bathing, toileting, and incontinence issuesCaring for clients with Alzheimer's *Entry Level Caregiver Job Responsibilities and pay for the role may vary. Each Home Instead® franchise is independently owned and operated. By submitting your information, or clicking "Apply Now", you consent for Home Instead Inc. and/or independently owned and operated Home Instead franchise offices to contact you at this telephone number with information and offers. Calls/texts may be placed using an automated system of prerecorded message. You can withdraw your consent at any time. Please contact us for more details.

Full Time
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Executive Assistant
Atrium Staffing
location-iconBoston MA

Our client, a leading healthcare insurance network in Boston, is seeking an Executive Assistant to join their team. Salary/Hourly Rate: $30-$38 per hour Position Overview: The Executive Assistant is responsible for high-level administrative and project management support, including complex meeting and calendar management, executive level presentations and correspondence creation, and team organization. Responsibilities of the Executive Assistant Managing complex calendar schedules and appointments Coordinating logistics for presentations, meetings and events Facilitating executive level correspondence including phone, email and written correspondence Act as a liaison between senior management and clients Coordinate extensive world-wide travel arrangements Oversee general office administrative type tasks such as ordering office supplies, managing mail, answering incoming calls Reconcile and process expense reports Data Entry Filing, photocopying and scanning documents Other tasks as needed Qualifications of the Executive Assistant: Candidates must be Fully Vaccinated for COVID-19 to be considered 3+ years Executive Administration Experience Extensive complex calendar management and travel arrangement experience Must be a self-starter and have a go-getter personality Willingness to learn, grow and receive feedback Positive team player Typing, data entry and Microsoft Office proficiency Professional approach with strong written and verbal communication skills  Education Requirements:  Associate or Bachelor’s Degree preferred Benefits: Atrium Care Package available, upon eligibility.  As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Full Time
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Receptionist
ACS Solutions
location-iconBoston MA

Job Title:                    Receptionist Duration:                   6 months contract position Location:                    Boston, MA  02110 Area Job Description:  Role: Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries. Assist staff and by handling general office tasks, via phone, mail, and e-mail.Coordinate appointments and meetings and oversee the office meeting calendar to manage conflicts. Monitor visitor list and add expected visitors. Prepare rooms for meetings and trainings. Distribute and sort all incoming and outgoing mail. Assisting with the maintenance and entering information in Partner Workstation. Helping to organize and maintain office common areas. Assist with miscellaneous projects as needed. Tasks & responsibilities:Greet visitors, Answer phones and refer inquiriesAdministrative support (scanning/copying)Presentation preparation (binding)Collect, sort, and distribute mail.Prepare outgoing mail/overnight packages.Oversee meeting calendar,Add visitors to security listPrepare rooms for meetings, Breakdown rooms after meetings.  Job Requirements:Experience Level:Level 1- (entry- 0-2 years overall experience) Nice to Haves: Proficiency with Microsoft Office 365 and Salesforce. If it creates an interest for you, please email me the latest copy of your resume.   Thank You! MAYANK​ KUMAR Team Recruitment A: 2400 Meadowbrook Parkway, Duluth, GA 30096 P: (+1) 770-255-7926 Email: mayank.kumar1@hiregenics.com  

Full Time
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CSR / CRM / Customer Service - Full Time, Entry Level
Aurora Business Group
location-iconBoston MA

Currently seeking an experienced Customer Service Representative to join their team in Boston, MA . About Us: We are a true leader and innovator in the industry of marketing. Our team of dedicated professionals makes us the success we are today. Job Summary: The Customer Service Representative serves as the face of the company. In most cases, they are the primary company representative, who communicates with our clients. As a result, it is important for each representative to deliver a positive customer service experience. This is accomplished by listening to each customer in order to gain an understanding of their individualized needs and build and maintain relationships. The Customer Service Representative is responsible for supporting our national accounts through various customer service and office duties. Job Responsibilities: Provides Account Management by coordinating and managing customer orders, stock inquiries, product information, Manage order entry timely and accurately Uses product knowledge to provide alternative solutions to customers issues Job Requirements:Requirements Education and Experience: High School Diploma or GED Bachelors degree preferred Customer service and marketing experience preferred Apply if you have the following experience: customer service, customer service manager, customer service specialists, csr, customer service rep, customer service agent, manager, marketing, student, accounting, entrepreneur, job, entry level, sales, marketing, general, retail, restaurant, hospitality, home improvement, construction, management, administrative, administrative assistant, business development, business, internship, advertising, human resources, receptionist, entry level, retail, insurance, education, outside sales, insurance sales agent, pharmaceutical sales agent, strategy-planning, project manager, part-time, server, summer employment, promotions, pr, customer service, full-time, restaurant, quality control, assistant, secretary, public relations, summer, salesman, hotel, safety, executive assistant, summer work, communications, training, human resources, office manager, media, general, social services, sales manager, pharmaceutical sales, food services, jobs, summer, recruiter, sales, bartender, general business, project management, hospitality, server, collections, bookkeeper, intern, management trainee, purchasing, full time, part time, bilingual, inventory, recruiter, counselor, travel, teaching, help desk, law enforcement, trainer, media, executive assistant, assistant to executive

Full Time
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Entry Level CAREGiver
Home Instead
location-iconNorwood MA

Do you enjoy getting to know people and building meaningful relationships? Do you have a heart for helping those in need? If so, this entry level caregiver role could be just the fit for you! Entry Level caregivers provide a variety of in-home care services for aging adults, helping to keep them at home safely and independently for as long as possible.  Job Requirements:Benefits of working for Home Instead:Family/Team EnvironmentCompetitive PayWork Life BalanceExcellent TrainingOnline Learning Program24/7 Office SupportEntry Level CAREGiver Job Responsibilities*:The most important and rewarding responsibility you’ll have as a Home Instead® caregiver is to develop a meaningful relationship with the client. You’ll also provide a variety of home care services, such as:Companionship and conversationLight housekeeping and preparing mealsReminding clients of medications and appointmentsAssisting with grooming, bathing, toileting, and incontinence issuesCaring for clients with Alzheimer's *Entry Level Caregiver Job Responsibilities and pay for the role may vary. Each Home Instead® franchise is independently owned and operated. By submitting your information, or clicking "Apply Now", you consent for Home Instead Inc. and/or independently owned and operated Home Instead franchise offices to contact you at this telephone number with information and offers. Calls/texts may be placed using an automated system of prerecorded message. You can withdraw your consent at any time. Please contact us for more details.

Full Time
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FCM - Junior Corporate Travel Agent, Woburn, MA
FCM
location-iconWoburn MA

Job no: 513712Brand: FCMWork type: Full timeLocation: MassachusettsCategories: Corporate & Group TravelJunior Travel Consultant - Woburn, MAHere at FCM, we're building a team of Corporate Travel Consultants from scratch, where the only experience you need is no experience. You'll be interactively learning new technology, chatting with our clients, and preparing and booking their business trips. You'll be on a team of entirely entry-level new hires that also spend all their free time looking for that perfect hotel or the best deal on a flight and are turning their wanderlust into a thrilling career.We have a comprehensive training program where you will be introduced to all aspects of corporate travel. We look for those individuals who make it their mission to offer exceptional customer service to satisfy our business traveler’s needs. We encourage our Corporate Travel Agents to study the travel policies of our corporate accounts and develop a relationship with them so, essentially, when our valued business travelers have the need for business travel arrangements, they can be rest assured that their business travel needs are in the hands of a dedicated team of Corporate Travel professionals they trust and are on a first name basis with.This entry level role is the first step in working towards a career in corporate travel.What You Will Need:Skilled in usage of a computer and various software packagesPositive Attitude with a hunger for knowledgeCustomer Service drivenHigh attention to detailMust have the ability to effectively multi-taskCandidates should possess decisive and successful problem-solving skills.Able to work under pressureGeography and international destination knowledge is a plusRecent grads are encouraged to apply!Job responsibilitiesUsage of Sabre GDSFacilitating FCM Mobile chatsUsage of city, airline, hotel and car rental codesProvide travel expertise to clientsProficient with Microsoft Office (Word, Excel, PowerPoint and Outlook)Strong organizational skillsBook and issue airline, hotel, car and other reservations through our GDS system, accurately and efficientlyCheck queues daily to ensure accuracyCommunicate effectively with other team members to solve problems and gather information.Excellent computer and typing skills, which includes the ability to navigate between programsAbility to identify a problem and see it through to resolution with minimal supervisionAbility to sit for extended periods of time without leaving work areaCritical thinkingWillingness to always demonstrate professional conductMust be willing to commute to office 5 days a week.A typical schedule will include 40-hour work week with various shifts - flexibility is a MUST.Corporate Travel may be where your career begins, but certainly not where it ends.FCTG USA is an affirmative action-equal opportunity employer searching for talented people who have a desire Answer calls and emails within our SLA agreementBenefits Include:Generous remuneration structureTravel perks/discounts.Health & Wellness Programs and Employee Financial Wellness ServicesGenerous paid-time off policyNational/International Award Nights and ConferencesDiversity & Inclusion initiativesBenefits including vision, medical, and dentalEmployee Assistance Program401k program with partial matchEmployee Share PlanGlobal career opportunities in a network of brands and businessesOngoing training and professional developmentFun and flexible work environmentProud Corporate Social Responsibility platform through the Flight Centre Foundation and Brighter Futures program supporting nominated charities through Workplace Giving, Volunteering and Fundraising.Employee giving programAnnual Charity TripOffice Environmental Program1 Volunteer Day per Calendar YearAny offer of employment in the USA that would require you to attend an office location or company event is contingent upon providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.#LI-WOBURNLocation – Woburn, MAThe role can be performed onsite, remote or on a hybrid schedule, in compliance with the Company’s Remote and Flexible Work Policy.This position may be performed remotely anywhere within the United States except the State of ColoradoWe thank all candidates for their interest; however, only those selected to continue in the process will be contacted.Our number one philosophy? Our people. Flight Center Travel Group USA’s promise is to provide an environment with equality of respect, dignity and opportunity for all our employees. We value an inclusive and supportive workplace which truly reflects the diversity of our society.We are an affirmative action and equal opportunity employer committed to providing a barrier-free pathway throughout our recruitment process. We welcome accommodation requests to help make our hiring and onboarding experience as accessible as possible. Please advise us about accommodation needs at any point by contacting our Recruitment Team at careers@us.flightcentre.com

Full Time
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Administrative Assistant
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Full Time
location-iconCambridge MA
Job Description
USA810DTS #DS5

Diverse Staffing is now accepting Administrative Assistant/Interview Management Scheduler applicants for immediate hire. This is an 18-month contract position on 1st shift (Monday - Friday, 8:00AM to 5:00PM). This position pays up to $24.50/hour based on experience. In this job, you will work onsite for our client in Cambridge, MA.

Our client has been making medicines that make life better for over 140 years.  Join a Team that is constantly recognized as one of the nation’s most Diverse, Innovative, Inclusive, Sustainable, and Ethical companies.

Overview:

We are seeking a talented Interview Management Scheduler who shares our passion to make an impact on the lives of candidates, teams and ultimately patients. As part of our US Administrative Services Center (ASC) in partnership with the Global Talent Acquisition team, you will work directly with hiring managers to shape our client's future by assisting with the recruiting efforts for a company that makes a positive difference in the world.

Responsibilities:

  • Process interview scheduling transactions including but not limited to the following:
    • Outbound calling and efficiently scheduling interviews and working through general interview management issues relative to specific countries guidelines and within a timely SLA
    • Guiding on the interview process
    • Supporting and managing a positive candidate experience
  • Attend ASC team meetings as assigned or directed
  • Create and edit documents, data bases, spreadsheets, etc. 
  • Identify innovative techniques to increase productivity across the team
  • Serve as a backup for other assistants to meet workload deadlines or during absences from the office
  • Handle additional administrative support or special projects as assigned by the Manager

It’s time to join a winning team. Apply today!  

For immediate consideration, apply online and contact us for an interview at:

Job Order ID: 191292

REQUIREMENTS:

  • High school diploma or GED required
  • Minimum of 3 years of experience in a professional work environment or in administrative/office management/coordinator position
  • Fluent in English
  • 1-3 years’ experience supporting interview management or HR operations in an operational and fast-paced setting
  • Specialized knowledge in HR and global recruitment is preferable
  • Prior experience working in shared services
  • Prior Workday experience
  • Strong interpersonal and organization skills
  • Proficient knowledge of Microsoft programs 
  • Ability to work independently with a high level of self-management in a dynamic work environment
  • Ability to adapt to change and process improvements
  • Ability to prioritize and seek guidance when multiple and competing priorities arise
  • Must be able to maintain confidential information
  • Strong resilience to ambiguous environments
  • Strong data and time management skills
  • Strong oral and written communication skills
  • Ability to navigate computerized data entry system or other relevant applications

Diverse Staffing is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. Diverse Staffing is dedicated to providing jobs for veterans transitioning to civilian life. 
Diverse Staffing. Keywords: Administrative Assistant, Location: Cambridge, MA - 02238
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Administrative Assistant
share-icon
Full Time
location-iconCambridge MA
Job Description
USA810DTS #DS5

Diverse Staffing is now accepting Administrative Assistant/Interview Management Scheduler applicants for immediate hire. This is an 18-month contract position on 1st shift (Monday - Friday, 8:00AM to 5:00PM). This position pays up to $24.50/hour based on experience. In this job, you will work onsite for our client in Cambridge, MA.

Our client has been making medicines that make life better for over 140 years.  Join a Team that is constantly recognized as one of the nation’s most Diverse, Innovative, Inclusive, Sustainable, and Ethical companies.

Overview:

We are seeking a talented Interview Management Scheduler who shares our passion to make an impact on the lives of candidates, teams and ultimately patients. As part of our US Administrative Services Center (ASC) in partnership with the Global Talent Acquisition team, you will work directly with hiring managers to shape our client's future by assisting with the recruiting efforts for a company that makes a positive difference in the world.

Responsibilities:

  • Process interview scheduling transactions including but not limited to the following:
    • Outbound calling and efficiently scheduling interviews and working through general interview management issues relative to specific countries guidelines and within a timely SLA
    • Guiding on the interview process
    • Supporting and managing a positive candidate experience
  • Attend ASC team meetings as assigned or directed
  • Create and edit documents, data bases, spreadsheets, etc. 
  • Identify innovative techniques to increase productivity across the team
  • Serve as a backup for other assistants to meet workload deadlines or during absences from the office
  • Handle additional administrative support or special projects as assigned by the Manager

It’s time to join a winning team. Apply today!  

For immediate consideration, apply online and contact us for an interview at:

Job Order ID: 191292

REQUIREMENTS:

  • High school diploma or GED required
  • Minimum of 3 years of experience in a professional work environment or in administrative/office management/coordinator position
  • Fluent in English
  • 1-3 years’ experience supporting interview management or HR operations in an operational and fast-paced setting
  • Specialized knowledge in HR and global recruitment is preferable
  • Prior experience working in shared services
  • Prior Workday experience
  • Strong interpersonal and organization skills
  • Proficient knowledge of Microsoft programs 
  • Ability to work independently with a high level of self-management in a dynamic work environment
  • Ability to adapt to change and process improvements
  • Ability to prioritize and seek guidance when multiple and competing priorities arise
  • Must be able to maintain confidential information
  • Strong resilience to ambiguous environments
  • Strong data and time management skills
  • Strong oral and written communication skills
  • Ability to navigate computerized data entry system or other relevant applications

Diverse Staffing is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. Diverse Staffing is dedicated to providing jobs for veterans transitioning to civilian life. 
Diverse Staffing. Keywords: Administrative Assistant, Location: Cambridge, MA - 02238