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Front Desk Assistant
The Hollister Group
location-iconBoston MA

Administrative & HR Contract Boston, MA Job Number: JO-2206-114370 Front Desk Assistant We are seeking a capable and organized Front Desk Assistant to join the team of one of the most well-known universities in the Boston area supporting several departments. This is a full-time Temp-to-Hire position, and it starts immediately. The Front Desk Assistant will greet patients and visitors, schedule appointments, and have an interest in administration. The ideal candidate will be very organized, have a strong understanding of Microsoft Office, and be a strong multi-tasker. Interested applicants, please respond with your resume and we will get in touch with you! Responsibilities: Manage and oversee front desk functions, including ordering, inventory, audits, budgeting (i.e., revenue & expenses), and equipment Oversee client/patient intake, scheduling, appointment preparation Oversee all technology needs for current equipment and software systems, including purchasing, maintenance, calibration, and repairs (e.g., electronic record keeping, computerized scheduling) Create, disseminate, and compile surveys for student and patient/client satisfaction Qualifications: 1 + year of experience in an office environment Proven customer service skills in a professional capacity Understanding of the medical referral process and an interest in the medical field Excellent attention to detail and strong organizational skills Experience with Microsoft Office (Word, Excel, and Outlook) and ability to learn database systems Ability to maintain confidential information Strong communication skills, both written and verbal Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Receptionist
DraftKings
location-iconBoston MA

Be the strategy behind the game. We are seeking a Welcome Specialist to provide a high-quality experience at the DraftKings Boston Headquarters reception. In this role, you will professionally greet and sign-in visitors while curating the welcome experience from start to finish. Part of your role will be to maintain the office, restock office supply inventory, manage all incoming and outgoing mail and shipments, assist with our new hire onboarding experience, and collaborate on special events. You will be empowered to drive the DraftKings culture and personalize the Boston HQ experience for our team members and guests. Sound good to you? Join us! What you'll do as a Welcome Specialist: Welcome guests and provide a high-quality experience for our employees, customers, vendors, and visitors upon arrival with a warm welcome and fond farewell. Cover the front desk during the building's set business hours and be an on-site point of contact located in the reception area. Assist with the visitor sign-in process following DraftKings security protocol Manage incoming and outgoing mail and coordinate shipments Maintain orderly appearance of the reception area, executive conference rooms, and common areas. Responsible for badge management, including badge creation, terminations, and performing building security audits. Assist the Executive Assistant Team with on-site support. Collaborate with building management to set up loading dock building access. What you'll bring: Due to the nature of the position, this role requires you to be in the office 5 days per week. At least 2 years of front desk experience is preferred. A high level of customer service with a professional demeanor Ability to assess circumstances, prioritize, and make sound decisions. Detail-oriented mindset, highly organized working style, and ability to follow directions. Can-do attitude with the demonstrated ability to work in a fast-paced, often time-sensitive environment. Comfort working in an environment that requires a significant amount of walking (or other means of mobility) and must be able to push, pull, and lift up to 30lbs. Working knowledge of Microsoft Office and Google suite. #LI-SW1 Who are we a good fit for? We love working with talented people but more than that, we seek out compassionate co-workers with a collaborative spirit. Our work moves quickly and we're great at coming together to find creative solutions to some of tech's most interesting problems. If that sounds good to you, join us.We are DraftKings.We're inspired by our shared passion for developing creative solutions to complex challenges and empowering the people around us to do their best work. We are industry leaders in the digital entertainment and technology space propelled by constant curiosity and diverse perspectives.Our teams are fueled by innovation. We are looking ahead, building what's next, and continuously reinventing the industry. We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston, with teams around the world and an expanding global presence.Join Us!We strive to create a place where all feel safe, empowered, engaged, championed, and inspired. DraftKings is proud to be an equal opportunity employer. This means we do not tolerate discrimination of any kind and are committed to providing equal employment opportunities regardless of your gender identity, race, nationality, religion, sexual orientation, status as a protected veteran, or status as an individual with a disability.Ready to build what's next? Apply now.As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment.

Full Time
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Patient Care Coordinator: Front Desk
Ethos Veterinary Health LLC
location-iconWoburn MA

The Front Desk Patient Care Coordinator provides exceptional service to all our clients, performs clerical and record-keeping duties related to animal patient care and treatment, and provides support to the various medical departments and staff. Schedule: We are currently hiring for multiple schedules!Compensation: Compensation is based on experience and education: $16.50 - $19Responsibilities: Prepares to receive appointments by reviewing the medical record, retrieving client records, and preparing required forms in advance of clients arrival Completes and reviews required forms and obtains all necessary information in accordance with Ethos and legal requirements Welcomes clients and patients to the hospital and provides for their comfort while they are in the hospital including greeting clients, offering coffee, showing them to the waiting area, etc. Educates and advises clients regarding hospital services, products, and practices Assists clients with non-medical questions, booking appointments and invoicing Enters all client and patient information into the hospital information system efficiently and accurately while comparing the charges to the estimate and treatment sheet for discrepancies Admits and discharges pets from appointments and services and schedules follow-up appointments as needed Collects and accurately processes payments from clients Explains alternative payment options for clients such as lines of credit and billing plans Manages pet insurance claims from initiation to completion Cleans and straightens the public areas of the hospital including the front desk, reception area, indoor and outdoor waiting areas, guest restrooms, and bereavement rooms Education, License, and Job Requirements: High school diploma or equivalent experience requiredMust be able to stand for up to six hours at a time and may require stooping, kneeling, reaching, lifting, and carrying throughout the course of a shift May be required to move up to 50 pounds Skills and Experience: 1 + years of customer service experience Proven experience in multi-tasking and prioritizing tasks Exceptional organizational skills Skilled in remaining calm and working effectively in high pressure and busy situations Strong active listening and customer service skills which includes the ability to resolve client issues and complaints with tact and diplomacy Ability to promote effective communication between the client service staff, doctors and technical staff Strong written and verbal communications skills and exceptional consciousness of non-verbal language Excellent problem-solving skills and the ability to detect changes in circumstances or events and ensure clients satisfaction Knowledge of Microsoft Outlook, point of sales systems, multi-line phones, and other office equipment Benefits of Working at Massachusetts Veterinary Referral Hospital:Compensation is based on experience and skill level. Full-time benefits include health with an optional 100% employer-paid plan, dental, vision, disability, and life insurance, flex spending accounts, 401(k), Employee Assistance Program, paid time off, uniforms, and a generous CE allowance.Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, merit, and business need. PM19Powered by JazzHRPI184124367

Full Time
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Assistant Front Desk Supervisor
Ethos Veterinary Health LLC
location-iconWoburn MA

Massachusetts Veterinary Referral Hospital, located in Woburn, MA, is looking for a full-time Assistant Supervisor to join the team.Mass Vet has an immediate need for a confident, caring, and results-driven Assistant Supervisor to join our Front Desk team. The Assistant Supervisor assists in handling day-to-day hospital operations under the supervision and mentorship of the department supervisor and client care Manager. Veterinary experience preferred.Shift: We are currently looking for team members to join our evening team, working closely with our Emergency and Critical Care departments.Responsibilities: Helps all clients feel welcome and works with team members to give all clients responsive, friendly, and courteous service.Facilitates effective communication between the front desk and clinical departments.Collaborates with the Client Care Supervisor to maintain an accurate and up-to-date plan of current and future staffing needs for all roles.Ensures that all staff are provided with tools, materials, and knowledge to continuously improve and grow in their rolesMake decisions on behalf of the department utilizing good judgment, which demonstrates the best interest of the hospital and the clients.Operates as the point person for client communications, concerns, or complaints during shifts. Participates in developing, maintaining, and updating training procedures to ensure that all current and newly hired client care staff members are trained and knowledgeable in all areas of the hospital. Performs annual and introductory performance reviewsProvides mentoring, counseling, and development of the team.Monitors staff concerns, while helping to cultivate employee engagement.Controls cash and other receipts by adhering to cash handling and reconciliation procedures in accordance with company policies and procedures.Fills in where needed to ensure client service standards and efficient operations.Education, License and Job Requirements:Associates Degree required; Bachelors Degree preferred or equivalent experience.Medical experience required, Human or Veterinary1+ years of supervisory experience in a customer service role.Proven experience in multi-tasking, prioritizing and delegating.High level of active listening skills and strong client service skills which includes the ability to resolve client issues/complaints with tact and diplomacy.Ability to remain calm and work effectively in high-pressure and/or busy situations.Ability to promote effective communication between the client service staff, doctors and technical staff. Strong written and verbal communications skills and exceptional consciousness of non-verbal language.Demonstrated professionalism in all interactions and transactions.Physical Requirements: This is an emergency hospital in which you may remain standing on your feet for up to 6 hours at a time and may require stooping, kneeling, reaching, lifting, and carrying objects throughout your shift. You may be required to lift or move up to 25 lbs. throughout the course of the work shiftBenefits of Working at Massachusetts Veterinary Referral Hospital: Full-time benefits include health with an optional 100% employer-paid plan, dental, vision, generous discounts on pet services, disability, and life insurances, flex-spending accounts, 401(k), Employee Assistance Program, paid time off, uniforms, and a generous CE allowance. Compensation is based on experience and skill level.Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, merit, and business need.PM19Powered by JazzHRPI184124413

Full Time
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Front Desk Associate
Atrium Staffing
location-iconBoston MA

Our client, a established real estate company based in New England with a diverse portfolio of apartments, condominiums and cooperatives, looking for a Front Desk Associate at one of their residential properties in Lowell, MA. Salary/Hourly Rate: $18 – $20/hr Position Overview: The Front Desk Associate serves at the front desk as a point of contact for residents and guests, and provide information, knowledge of the property and area, and support for day-to-day tasks. The Front Desk Associate answers and triages phone calls, and provides exceptional customer service. Responsibilities of the Front Desk Associate: Warmly greet residents and guests, representing a welcoming face to the building Control access to the property and monitor property via video surveillance Answer the phone, and receiving packages and deliveries Serve as a connection point between residents and property management Respond to occasional emergencies Qualifications for the Front Desk Associate: At least 1 year front desk, receptionist or concierge experience Polished, professional presence Reliable, punctual and happy to jump in to help with whatever is needed Ability to lift up to 30lbs Friendly and welcoming attitude Good communication skills Attention to detail Education Requirements: High School diploma or GED is required Benefits: Atrium Care package available, upon eligibility As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Full Time
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Business Office Manager
The Linden at Dedham
location-iconDedham MA

More than ever, employees are rethinking what work should look like, and we’re guessing if you’re here, you are too! Why not join a company that’s been questioning the status quo for nearly 50 years? Since the beginnings at Leisure Care, ‘we move.’ And if you are you driven by passion, integrity, and a desire to positively impact others, then we want you to move right along with us. Through care-driven hospitality that rivals that of luxury hotels, our obsession with Five-Star Fun, and superstar employees (like you!) we are inspiring new and creative ways of doing business and serving our residents and their families. Speaking of family, yours is critical to your happiness. Since it’s important to you, it’s equally important to us. By putting family first, making the world a better place second and work third in that order, we bet our values align with yours. Period. By taking the care of our residents seriously, (and ourselves not so seriously!) we deliver delight to the everyday and put a smile in every service. Hits differently, doesn’t it? With the best benefits in the biz, employees have an opportunity to build their dream job, know they are making a profound difference in the lives of our residents - and have a lot of fun doing it!   Now get after it… your new career is calling. We are now seeking a Business Office Manager to join our team! The Business Office Manager manages the community business office, maintains accurate financial records, administers the community's benefits program, supervises the front desk staff, and assists the General Manager with occasional administrative duties.  Essential Job Functions:  Processes all monthly resident billing in a timely and accurate manner. Processes or manages accounts payable including the review of vendor invoices for accuracy and timely processing of payments to vendors. Balances monthly financial records and completes community tasks for the month-end closing. Reviews payroll information for accuracy. Acts as liaison between department heads, General Manager and corporate office regarding payroll matters. Assists General Manager in completing tasks for employee onboarding, maintenance, and termination.  Processes and manages all benefit programs. Supervises petty cash account. Assembles and maintains resident and employee files in compliance with company policy and state regulations.  May supervise front desk staff, including hiring and performance management. Education and Experience: Two (2) years of college or equivalent bookkeeping or accounting experience. Must have a working knowledge of office computer systems and standard accounting principles. Previous benefits administration experience preferred. Benefits and Beyond: Our benefits package is one of the best in the business. We offer it all: Medical, Dental, 401K, Disability, and Life insurance, plus vacation, sick leave, meal discounts, travel benefits, tuition reimbursement, year-round company-sponsored activities and much more!   Leisure Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. All staff hired at a Leisure Care managed community must provide acceptable evidence of vaccination or become vaccinated for COVID-19 immediately upon hire as a condition of employment.   Leisure Care managed communities comply with provisions established by the Equal Employment Opportunity Commission, including those related to COVID-19 vaccinations and the interactive process.    JB.0.00.LN

Full Time
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Desktop Support (BlackRock)
Stefanini
location-iconBoston MA

Description The Executive Service Desk team is the front-door to IT support and the first line employees will interact with. It is responsible for the quick and concise logging of client support tickets and they have the ability to reset passwords and perform fixes as per the Service Desk knowledgebase articles. Excellent communication skills and telephone manner are essential for the role along with being able to empathize and understand employee needs. Responsibilities Provide swift and professional telephone IT support Perform analysis, diagnosis, and resolution of desktop problems for clients, recommend and implement corrective solutions Utilize the ticket management system to record, update and resolve tickets from clients Upholding procedures for logging, reporting, and statistically monitoring Service desk operations Write technical support and client documentation in form of Knowledgebase articles Meet or exceed expected customer service levels Other duties as assigned by the Service Desk Support Manager Windows / MAC Support Resolve Hardware / Software issues Experience with VPN, Soft Phones, Remote Desktop, VDI Asset Tracking / Inventory Management Key Competencies Excellent proven track record supporting clients in a financial environment Excellent proven customer service based approach Good written and verbal communication skills Good time management skills Able to work in a high pressure environment Strong organizational and analytical skills Ability to work autonomously and within team Flexible and proactive with a "will do' attitude Demonstrable desire to achieve

Full Time
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Receptionist
The Hollister Group, Inc.
location-iconBoston MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114448 Receptionist One of our clients, a major financial services firm in Boston, is hiring a Receptionist for their global headquarters. This Receptionist will serve as the face of the firm by welcoming all guests and clients as they arrive, managing a busy front desk phone, and ensuring the reception area is organized and clean. The ideal candidate for this Receptionist role must have strong communication and people skills. This is an excellent opportunity for a professional entry-level candidate looking to work for a prominent Boston company. If you are interested and would like to be considered, please submit a copy of your resume today. Responsibilities Greet all clients and guests to the office upon arrival Answer and appropriately direct all incoming calls and other communications Maintain organization and cleanliness of front desk and reception area Provide additional reception and administrative support when needed Complete other tasks and projects as assigned Qualifications Bachelor’s degree preferred Previous experience in an office setting as a Receptionist or Administrative professional Professional demeanor with strong people skills Excellent written and verbal communication skills Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Front Desk Coordinator
Atrium Staffing
location-iconBoston MA

Our client is a well-known commercial property management company with offices located across the United States. With a strong history of providing the best in class customer service to their tenants, our clients pride themselves in their excellent hospitality. With the recent acquisition of a new property, our client is looking to add an eager Front Desk Coordinator to their team. Salary/Hourly Rate: $50k – $52k Position Overview: The Front Desk Coordinator will act as the face of the company and will create a welcoming environment for the tenants. The ideal Front Desk Coordinator will be hospitality-focused and will approach every task with an energetic, can-do attitude. As the Front Desk Coordinator, you will be instrumental in creating a community atmosphere for the tenants by assisting in operations, events, sales, and much more. Responsibilities of the Front Desk Coordinator: Act as the face of the company by greeting members warmly and managing the daily operations of the office space. Liaise with third-party vendors like facilities to ensure that the space is operating efficiently and tasks are completed on time. Create feedback surveys for tenants aimed at addressing areas for growth and develop action plans based on these surveys. Manage the space’s office supplies including snacks and distribute mail to tenants. Conduct new tenant onboardings to create warm welcomes to new tenants and, on the flip side, professionally manage the offboarding process for old tenants. Review all invoices and identify cost trends and areas where unnecessary spending can be reduced. Ensure that tenants are abiding by the offices’ policies. Plan and execute tenant events aimed at increasing engagement. Promote events by utilizing several different channels including creating posts on social media. Partner with local businesses and organizations to help create new events/programs for the tenants. Interact with the tenants and create new relationships. Manage all new tenant sales leads in the CMR platform. Help create new marketing ideas to drive new tenants. Assist with the management of the leasing and marketing platforms. Qualifications of the Front Desk Coordinator: 1 – 2 years of experience in hospitality, customer service, or property management fields. Knowledge of basic AP principles. Experience utilizing Microsoft Suite, social media, and CRM platforms in a business setting. Excellent written and verbal communication. Possess a strong penchant for providing excellent customer service. Ability to handle multiple competing priorities at once. Education Requirements: Bachelor’s degree is required. Benefits: A comprehensive employer-provided benefits package. As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Full Time
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Studio Manager
Asana Charlestown
location-iconCHARLESTOWN MA

Asana is seeking a studio manager to oversee day to day operations, support our staff and nourish our community. The Studio Manager serves as the main point of contact for clients and staff and is responsible for creating an extraordinary studio experience. This person embodies Asana’s core values and shares in the studio's mission to create a community wellness movement. Studio Manager works directly with the owner and team to set and execute sales goals and business development. Studio Manager works to educate and empower all team members to their fullest potential in their respective roles and towards achieving overall studio goals. Asana is looking for someone to cultivate and nourish our community through wellness. Responsibilities Include but not limited to: Sales and Marketing: Sales Goals – Collaborates with Owners to establish sales goals and work with team to ensure successful delivery and execution for all areas of business Oversight of Client Management including client acquisition, retention and account management. Social Media Development & Execution Community Outreach including monthly initiatives, local service projects, representation at off-site events Guest Services and Manager on Duty: Develop an in-depth understanding of our business management software, MindBody Online (MBO); resource MindBody Online support for technical issues and problem solve independently Management of client accounts and customer service oriented aspects of accounts, including but not limited to monthly billing, membership cancellations, client retention, etc. Utilize MBO database as tool for reporting, scheduling, inventory, events and other needs Overall responsibility for the 'back end' support of MBO, including scheduling classes, events, retail, etc., with support from Team Leads Become familiar with all regular and special programming to educate guests and staff on offerings Respond to general inquires, via phone and email, in a timely and professional manner, with support from team. Balance cash drawer. Manage Studio Class & Events Schedule, Front Desk Schedule, and daily operations of facility via MBO, iCal, Staff Hub and any others as specified by owners Support in recruitment, hiring training and maintaining standards. Manage front desk staff. The Ideal Candidate: Has a passion for wellness and enriching the lives of others in their community. Has strong customer service experience- creating a welcoming, inclusive space for all. Is able to work independently, creatively problem solve and multi-task easily. Demonstrate initiative, prioritization and task completion; Ability to delegate. Has strong written and oral communication skills. Works well within a team; strong time management skills. Experience with MindBody Online (MBO) or similar software is a plus. Can commit to 30 hours/week and has flexible availability to work day shifts, nights and/or weekends. Asana will work with the manager on a schedule that works best for the studio and the candidate.

Full Time
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Retail Cashier
Bed Bath & Beyond
location-iconBraintree MA

Our mission at Bed Bath & Beyond is to make it easy for our customers, and our associates, to feel at home. We’ve made enhancements to our store environment and implemented health and safety best practices to ensure a clean and safe shopping environment for customers and a safe workplace for our associates.As a Cashier, you will be responsible for exceeding our customers’ evolving expectations by providing “best in class” customer service and a pleasant and fulfilling shopping experience. Successful candidates will be given the opportunity to offer our customers the widest range of quality housewares, home furnishings and much more! We offer associate discounts, flexible schedules, ongoing training, and the potential for advancement.As a Cashier you will work in a in a high paced environment and you must maintain a calm, professional demeanor while performing your duties in an accurate manner.  The Cashier is expected to deliver exceptional customer service and meet sales and productivity goals.                                                                                                                                               Key Responsibilities:                                                     Engage customers in a courteous, helpful and respectful manner, promptly and politely responds to customer inquiries and customer requests for supportProcess customer transactions through the register and customer service deskCollect and process payment from customer and enter into register (includes applying coupons, providing change and receipts)Package customer purchases for removal from the store (includes wrapping and bagging)Ensure all items intended for purchase are identified and properly scanned.Execute activities related to store initiatives to offer customers additional products and services (i.e. special sale items, credit card applications)Return misplaced product, customer returns and other product gathered in the front-end to the correct location in the storeExecute price changes and sign changes as neededPerform additional duties as required, but not limited to, stocking, freight processing, price changes and cart retrieval.Education/Experience/Qualifications:High School or equivalent desired0 – 1 years of retail experience desiredEffective communication and customer service skillsReadily adjusts schedule, tasks and priorities when necessary, to meet business needsAn Equal Opportunity EmployerIt is the policy of Bed Bath & Beyond Inc. to recruit, hire, train, promote, transfer and compensate our associates and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status, employment status or any other basis prohibited by applicable law.

Full Time
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Recruiting Coordinator – Beverly Hospital – 0204
Planet Professional
location-iconBeverly MA

Job ID: BH467213 Category: Recruiting Coordinator Specialty: Human Resources A healthcare organization in Beverly, MA seeks a Recruiting Coordinator for a 3-6 month contract assignment. Must Haves: High volume interview scheduling experience Onboarding experience Preferred: Healthcare industry experience Job Summary/Description: Work with recruiting team and hiring managers to schedule phone, video and in person interviews Handle onboarding includingpre-employment documentation, background checks, employee health, licenses/certs, tax and I-9 forms Handle front desk HR coverage as needed #professional The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Type: Temp/Contract to Direct Location: Beverly, Massachusetts

Full Time
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Front Desk Receptionist
Benchmark Senior Living
location-iconNewton MA

Cabot Park is looking for a Front Desk Receptionist Monday thru Friday 7am - 3pm But can be flexable . . It's a great place to work !!!!! The Front Desk Receptionist serves as the information referral center for all residents, families, potential residents, staff, guests, community contacts, and others visiting the community. S/he must be aware of all daily activities, administrative staff, and management company roles and responsibilities and direct or answer questions accordingly. In addition, the Front Desk Receptionist shall provide support for some computer processing duties as appropriate. PRINCIPLE DUTIES AND RESPONSIBILITIES Demonstrates basic understanding of emergency call system and nurse paging systemGreets visitors immediately upon arrivalProfessionally handles all phone calls and routes callers or answers questions in a timely and courteous mannerOffers refreshments (coffee, water, etc.) to visitors, where applicableGreets all residents, associates, and visitors with a warm smile and pleasant tone of voiceManages doctor appointment bookManages beauty and barber appointment bookActs as concierge for residents (calling taxis, handling telephone and/or cable problems, checking newspaper deliveries, etc.)Keeps lobby clean and neat, free of clutter and trashReports any mal-functioning equipment to maintenanceAssists the Community Sales Team, led by the Executive Director, with sales and marketing programs and initiativesDevelops and practices the "30 second commercial" to be used when greeting visitorsParticipates in in-service trainings as required by state regulations EDUCATION/EXPERIENCE/LICENSURE- CERTIFICATICATION High school diploma or equivalent certificate preferred.Possesses expert knowledge of telephone system and capable of teaching others SKILLS AND ABILITIES Possesses expert knowledge of telephone system and capable of teaching othersDemonstrates proficient computer skills (word processing, email, internet, Excel, etc.)Maintains awareness of all daily activities (and changes)Has full knowledge of the administrative staff, ownership, and management companyPossesses excellent verbal communication skills BENEFITS We believe in offering our employees competitive pay. To learn more about our pay and benefits, please apply today!

Full Time
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Front Desk Receptionist
Russian School of Mathematics
location-iconFramingham MA

RSM’s unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the “Math Revolution” and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject.RSM is growing and hiring a Front Desk Receptionist at our Framingham location. The front desk receptionist will be handling front office reception and administration duties, including greeting customers, answering phones, handling parents’ inquiries, and sorting and distributing mail. Essential duties and responsibilities: Answers all incoming calls and redirect them or keep messages. Answers inquiries about enrollment/ re-enrollment, school schedule. Keeps reception area/ office, classrooms, common areas and restrooms tidy and presentable with all necessary materials. Greets customers, parents as they approach the front desk/ office. Monitors office, school and marketing materials/ supplies and place orders when necessary. Assists with local marketing events: distribute flyers, organize materials. Organizes and provides copy materials for teachers. Keeps updated records, files and reports. Coordinates mail flow in and out of office. Coordinates office activities. Performs basic bookkeeping, filing, and clerical duties.Qualifications: High School diploma required. Preferred: Associates or Bachelor’s Degree Previous experience as front desk representative, or relevant position. Excellent computer skills including Microsoft Office Suite (Excel, Word, PowerPoint) Ability to learn new software as necessary Operate modern office equipment, including a personal computer and related word processing, spreadsheet and specialized accounting software Knowledge of office management and basic bookkeeping Proficient in English (oral and written) Strong communication and people skills Good organizational and multi-tasking abilities Customer service orientationRSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer#cb

Full Time
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Resident Concierge, Full-time, Part-time Weekday/ Weekends
Concierge Services, Inc
location-iconCambridge MA

Job DescriptionOvernight &/or WeekendsJob DescriptionConcierge Services, Inc. is the leader in supplying class-A concierge front desk staffing service to Boston's prime luxury residential market. We provide extraordinary customer service to our clients, and we are sought by industry leaders in luxury apartment lending to staff the finest properties throughout Greater Boston.Part-time, overnight and/or weekend front desk positions (7-3, 3-11 OR 11P-7A) available.Concierge duties are varied. Listed below are some responsibilities.Responsibilities and Duties--Serving as point of contact for residents and guests. Providing the customer with knowledge of property, neighborhood, city.-Managing incoming and outgoing packages and dry cleaning-Controlling access to the property-Observing and Reporting: Compiling regular shift and incident reports detailing activity.-Front Desk: greeting residents & guests/processing access control, answering the telephone, receiving packages and facilitating deliveries; serving as liaison between property management and residents-Surveillance: Monitor the property through CCTV-Emergency Response: Respond to occasional emergencies. Full training providedQualifications and Skills Attention to detail A polished professional presence: being in full, proper uniform; well-groomed and neatly dressed; make-up, dress in conservative style; practice proper hygiene Ability to lift up to 30lbs Ability to work Independently and as a member of a team committed to service excellence Great multitasking skills Strong communication skills ( oral & written) Basic computer skills: Microsoft Word & Outlook 1-2 years of customer service experience strongly preferred Clean criminal background historySalary: $15.00 to $16.50 /hourJob Type: Part-time, Full-timeRequirementsPersonality-Candidate must enjoy working with people, be gracious, hospitable, and willing to serve! Personal Attributes- Ideal candidate is responsible, dependable, reliable and consistent. Flexibility-Concierge Services, Inc. offers FT, PT positions for a variety of shifts. Flexibility is appreciated High School Diploma or equivalentBenefits-Growth opportunity with leading service provider-holiday pay-paid sick dayscompetitive salary

Full Time
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Clerical Assistant
The Hollister Group
location-iconCambridge MA

Administrative & HR Contract Cambridge, MA Job Number: JO-2206-114262 Clerical Assistant We are seeking a capable and organized Clerical Assistant to join the team of one of the most well-known universities in the Boston area within the student support department! This is a temporary position, and it starts immediately. The Clerical Assistant will have knowledge of the mailings process, greet students and visitors, schedule appointments, and have an interest in working in higher education. The ideal candidate will be very organized, have a strong understanding of Microsoft Office, and be a strong multi-tasker. Interested applicants, please respond with your resume and we will get in touch with you! Responsibilities: Manage front desk functions, including ordering, inventory, audits, budgeting (i.e., revenue & expenses), and equipment Oversee client/patient intake, scheduling, appointment preparation Address all technology needs for current equipment and software systems, including purchasing, maintenance, calibration, and repairs (e.g., electronic record keeping, computerized scheduling) Create, distribute, and compile surveys for student and patient/client satisfaction Qualifications: 1 + year of experience in an office environment Proven customer service skills in a professional capacity Understanding of the medical referral process and an interest in the medical field Excellent attention to detail and strong organizational skills Experience with Microsoft Office (Word, Excel, and Outlook) and ability to learn database systems Ability to maintain confidentiality when handling sensitive information Strong communication skills, both written and verbal Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Patient Care Coordinator, Front Desk
Ethos Veterinary Health LLC
location-iconWoburn MA

The Patient Care Coordinator provides exceptional service to all our clients, performs clerical and record-keeping duties related to animal patient care and treatment, and provides support to the various medical departments and staff. Schedule: Schedule: Mass Vet is a 24/7 365 hospital. All schedules include a requirement to work a minimum one-weekend shift and occasional holidays. Compensation: Compensation is based on experience and education: $16.50 - $19Responsibilities: Prepares to receive appointments by reviewing the medical record, retrieving client records, and preparing required forms in advance of clients arrival Completes and reviews required forms and obtains all necessary information in accordance with Ethos and legal requirements Welcomes clients and patients to the hospital and provides for their comfort while they are in the hospital including greeting clients, offering coffee, showing them to waiting area, etc. Educates and advises clients regarding hospital services, products, and practices Assists clients with non-medical questions, booking appointments and invoicing Enters all client and patient information into the hospital information system efficiently and accurately while comparing the charges to the estimate and treatment sheet for discrepancies Admits and discharges pets from appointments and services and schedules follow-up appointments as needed Collects and accurately processes payments from clients Explains alternative payment options for clients such as lines of credit and billing plans Manages pet insurance claims from initiation to completion Cleans and straightens the public areas of the hospital including the front desk, reception area, indoor and outdoor waiting areas, guest restrooms, and bereavement rooms Education, License, and Job Requirements: High school diploma or equivalent experience required, Associates or Bachelors degree preferred Must be able to stand for up to six hours at a time and may require stooping, kneeling, reaching, lifting and carrying throughout the course of a shift May be required to move up to 50 pounds Skills and Experience: 1 + years of customer service experience Proven experience in multi-tasking and prioritizing tasks Exceptional organizational skills Skilled in remaining calm and working effectively in high pressure and busy situations Strong active listening and customer service skills which includes the ability to resolve client issues and complaints with tact and diplomacy Ability to promote effective communication between the client service staff, doctors, and technical staff Strong written and verbal communications skills and exceptional consciousness of non-verbal language Excellent problem-solving skills and the ability to detect changes in circumstances or events and ensure clients satisfaction Knowledge of computers, fax machines, credit card terminals, multi-line phones, and other office equipment Benefits of Working at Massachusetts Veterinary Referral Hospital:Compensation is based on experience and skill level. Full-time benefits include health with an optional 100% employer-paid plan, dental, vision, disability, and life insurances, flex-spending accounts, 401(k), Employee Assistance Program, paid time off, uniforms, and a generous CE allowance.Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, merit, and business need. PM19Powered by JazzHRPI184124281

Full Time
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Construction Company Seeking Receptionist Intern!
Creative Financial Staffing
location-iconBoston MA

Creative Financial Staffing has partnered with worldwide construction company to identify a Receptionist to join their team. Why Work Here? The Company is globally known, with a presence in 20 countries One of of the largest domestic contractors in the US Part time and full time hours available Huge focus on Diversity and Inclusion, as well as sustainability Responsibilities of the Receptionist Role: Answering phones and receiving people and packages at the front desk Obtaining mail from mail room at start and end of shift Signing for packages and distributing in the office Maintenance of conference and break rooms Contacting vendors and some light data entry Background Expected for Receptionist Role: Prior customer service experience preferred Basic understanding of Microsoft Word and Excel #JUNE2CFS2022

Full Time
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Client Care Specialist
Ethos Veterinary Health LLC
location-iconWoburn MA

The Client Care Specialists provides exceptional service to all our clients, performs clerical and record keeping duties related to animal patient care and treatment, and provides support to the various medical departments and staff. Schedule: Schedule: Mass Vet is a 24/7 365 hospital. All schedules include a requirement to work minimum one weekend shift and occasional holidays. Compensation based on experience and education -$16.50 - $21.50 Responsibilities: Prepares to receive appointments by reviewing the medical record, retrieving client records, and preparing required forms in advance of clients arrival Completes and reviews required forms and obtains all necessary information in accordance with Ethos and legal requirements Welcomes clients and patients to the hospital and provides for their comfort while they are in the hospital including greeting clients, offering coffee, showing them to waiting area, etc. Educates and advises clients regarding hospital services, products and practices Assists clients with non-medical questions, booking appointments, and invoicing Enters all client and patient information into the hospital information system efficiently and accurately while comparing the charges to the estimate and treatment sheet for discrepancies Admits and discharges pets from appointments and services and schedules follow-up appointments as needed Collects and accurately processes payments from clients Explains alternative payment options for clients such as lines of credit and billing plans Manages pet insurance claims from initiation to completion Cleans and straightens the public areas of the hospital including the front desk, reception area, indoor and outdoor waiting areas, guest restrooms, and bereavement rooms Education, License and Job Requirements: High school diploma or equivalent experience required, Associates or Bachelors degree preferred Must be able to stand for up to six hours at a time and may require stooping, kneeling, reaching, lifting and carrying throughout the course of a shift May be required to move up to 50 pounds Skills and Experience: 1 + years of customer service experience Proven experience in multi-tasking and prioritizing tasks Exceptional organizational skills Skilled in remaining calm and working effectively in high pressure and busy situations Strong active listening and customer service skills which includes the ability to resolve client issues and complaints with tact and diplomacy Ability to promote effective communication between the client service staff, doctors and technical staff Strong written and verbal communications skills and exceptional consciousness of non-verbal language Excellent problem-solving skills and the ability to detect changes in circumstances or events and ensure clients satisfaction Knowledge of computers, fax machine, credit card terminals, multi-line phones, and other office equipment Benefits of Working at Massachusetts Veterinary Referral Hospital:Compensation is based on experience and skill level. Full-time benefits include health with an optional 100% employer paid plan, dental, vision, disability and life insurances, flex-spending accounts, 401(k), Employee Assistance Program, paid time off, uniforms, and a generous CE allowance.Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, merit, and business need. PM19Powered by JazzHRPI184124017

Full Time
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Patient Experience Representative
Beacon Hill Staffing Group
location-iconWeymouth MA

Our client, a hospital located in Weymouth MA is seeking a Temporary Patient Experience Representative to join their team. The Patient Experience Representative will be responsible of the following: Checking patients in and out at the front desk of a busy multispecialty clinic Scheduling and rescheduling patient visits Answering phone calls and emails General administrative and project support The ideal candidate will have 1+ years of administrative experience (past healthcare experience a plus!), be organized, and be proficient in Microsoft applications. This role compensates $20/hr. Qualified candidates are encouraged to apply for immediate consideration! Apply now! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Full Time
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Front Desk Assistant
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Full Time
location-iconBoston MA
Job Description
Administrative & HR Contract Boston, MA Job Number: JO-2206-114370 Front Desk Assistant We are seeking a capable and organized Front Desk Assistant to join the team of one of the most well-known universities in the Boston area supporting several departments. This is a full-time Temp-to-Hire position, and it starts immediately. The Front Desk Assistant will greet patients and visitors, schedule appointments, and have an interest in administration. The ideal candidate will be very organized, have a strong understanding of Microsoft Office, and be a strong multi-tasker. Interested applicants, please respond with your resume and we will get in touch with you! Responsibilities: Manage and oversee front desk functions, including ordering, inventory, audits, budgeting (i.e., revenue & expenses), and equipment Oversee client/patient intake, scheduling, appointment preparation Oversee all technology needs for current equipment and software systems, including purchasing, maintenance, calibration, and repairs (e.g., electronic record keeping, computerized scheduling) Create, disseminate, and compile surveys for student and patient/client satisfaction Qualifications: 1 + year of experience in an office environment Proven customer service skills in a professional capacity Understanding of the medical referral process and an interest in the medical field Excellent attention to detail and strong organizational skills Experience with Microsoft Office (Word, Excel, and Outlook) and ability to learn database systems Ability to maintain confidential information Strong communication skills, both written and verbal Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
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Front Desk Assistant
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Full Time
location-iconBoston MA
Job Description
Administrative & HR Contract Boston, MA Job Number: JO-2206-114370 Front Desk Assistant We are seeking a capable and organized Front Desk Assistant to join the team of one of the most well-known universities in the Boston area supporting several departments. This is a full-time Temp-to-Hire position, and it starts immediately. The Front Desk Assistant will greet patients and visitors, schedule appointments, and have an interest in administration. The ideal candidate will be very organized, have a strong understanding of Microsoft Office, and be a strong multi-tasker. Interested applicants, please respond with your resume and we will get in touch with you! Responsibilities: Manage and oversee front desk functions, including ordering, inventory, audits, budgeting (i.e., revenue & expenses), and equipment Oversee client/patient intake, scheduling, appointment preparation Oversee all technology needs for current equipment and software systems, including purchasing, maintenance, calibration, and repairs (e.g., electronic record keeping, computerized scheduling) Create, disseminate, and compile surveys for student and patient/client satisfaction Qualifications: 1 + year of experience in an office environment Proven customer service skills in a professional capacity Understanding of the medical referral process and an interest in the medical field Excellent attention to detail and strong organizational skills Experience with Microsoft Office (Word, Excel, and Outlook) and ability to learn database systems Ability to maintain confidential information Strong communication skills, both written and verbal Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.