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Academic Coordinator II, Global Studies
Bentley University
location-iconWaltham MA

Job Description SummaryReporting directly to the department Chair, the Academic Coordinator II assists with daily operations within the Global Studies Department. This position executes in a professional and proficient manner a wide variety of administrative, technical, and financial services to support the department Chair, faculty, and students. The Global Studies Department is an interdisciplinary department offering courses in political science, international relations, geography, and cultural studies. The department houses two undergraduate majors, Public Policy and International Affairs, as well as several minors. The department currently has 13 full-time faculty members, as well as a number of part-time faculty.Essential Duties Academic Support Proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course description and other related materials Utilize current systems (Workday Student, Blackboard, Courseleaf, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues Assists with various aspects of faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilities Work with Chair and faculty to enter course schedules Ensure all course books and other materials are ordered and available for students and faculty Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department Maintain syllabi and other documentation related to accreditation processes General Administrative Support Manage all daily administrative activities within the department With direction from the department chair, act as primary scheduler and organizer for all department(s) activities which may include but not limited to candidate interviews, committee meetings, faculty retreats, and student events Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs Manage and maintain all shared office equipment such as printers, copiers and fax machine Act as main point of contact and liaison for all visitors to the department(s) office Utilize current software including Office 365 to produce and manage various department materials Maintain department databases including office assignment lists, event information, faculty address list, etc. Financial Management Monitors department budget Assists with annual financial activities including budgeting forecasting and staffing planning Work with the Business Service Center in paying out invoices and expenses Other Duties Hire, train, schedule, and supervise student workers within the department May assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other duties (including posting to department social media sites) Continuously improve current skills through all internal trainings and resources offered With supervision, handle complex and sensitive issues and work with various departments to ensure a speedy and effective resolution All other duties as assigned by supervisor Minimum Qualifications HS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred 2-4 years of relevant working experience Demonstrated proficiency in utilizing MS Office 365 (Word, Excel, Sharepoint, and Outlook) or similar productivity focus software Demonstrated proficiency in utilizing team collaboration tools (Sharepoint, Teams) or similar collaboration software Demonstrated proficiency in Zoom or other remote meeting software Demonstrated ability to work with a diverse population Preferred experience using various academic support applications including Workday Student, Blackboard, Courseleaf, etc. Ability to juggle multiple priorities and assignments in a busy office environment Customer service focus Work Environment Typical office setting with extensive sitting and computer work Ability to travel to meetings and events internally and on occasion outside of campus Bentley University requires references checks and may conduct other pre-employment screening.DIVERSITY STATEMENTBentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.PI183983967

Full Time
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Field Manager
Maverick Construction Corp
location-iconBoston MA

Maverick Corporation is a full-service Engineering and Construction firm working in the telecommunications and electrical power sectors. Our customers range from traditional municipal and co-op electric utilities and telecommunication service providers to companies operating in the oil & gas and the transportation industries. Maverick Corporation and its affiliates provide project management, quality control and review services; aerial, underground, and technical services in construction; as well as design, survey, permitting, and owner’s agent services in engineering. Maverick has been incorporated since 1994, and is a growing company with offices in Boston, MA, Portland, OR, Jupiter, FL and Galway, Ireland. Maverick is seeking a Field Manager who is highly motivated and results-driven to join our team. The ideal candidate will have a strong background in field survey and data collection, particularly in the telecommunication and construction fields. The role will comprise of hiring, training, and overseeing our field representatives, supervising our workers on site, and directing operations in the field; it shall require the ability to operate in fast paced environment managing multiple projects at a time. The role will provide heavy exposure and on the job training in the latest survey methodologies for telecommunications and electrical engineering. Travel to field sites is required. Responsibilities: - Hiring, training, and motivating field representatives. - Assigning territories, schedules, and appropriate supplies and equipment to staff members. - Traveling to customer sites and evaluating Field Representatives. - Generating reports that highlight the strengths and weaknesses of each Field Representative. - Helping employees to improve and tracking employee progress. - Providing training programs to field representatives to ensure they can perform their duties effectively. - Maintaining all field rules and responsibilities and ensuring Field Representatives adhere to the rules. - Responding to all on-call tasks and supporting the Field Representatives under your supervision. - Scheduling maintenance and repair for fleet vehicles that adheres to the fleet vehicle care budget. Qualifications: - Bachelor's degree in business, management, administration, or a related field. - Master's degree in business administration may be advantageous. - 3-4 years’ experience in telecom or construction industry - Excellent project management, organizational, time management, and leadership skills. - Strong computer skills. - Good communication, customer service, and problem-solving skills. - Self-motivated, results-driven, and independent thinking. · - Strong technical skills in MS Office - OSHA 10 and CPR certification preferred - Good understanding of PPE and First Aid - Creative and analytical mind with a willingness to learn - Must enjoy working outdoor in the elements and being on their feet for extended periods of time - Highly flexible in daily duties and level of responsibility - Excellent oral and written communication skills - Successful completion of pre-employment drug & alcohol and background check requirements Benefits: Maverick contributes on the following plans 60% of premiums for Married plans and 80% Percent for single • Ability to participate in the Company Health care program, HMOBLUE • Ability to participate in the Company Dental Program • Ability to participate in the Long Term and Short-Term Disability Policy • Life Insurance covering one year’s salary up to 100K · Ability to participate in Company 401K retirement account Maverick will match up to 4% percent of your base pay PI182585865

Full Time
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Executive Assistant
The Hollister Group
location-iconCambridge MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Executive Assistant
The Hollister Group
location-iconSomerville MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Executive Assistant
The Hollister Group
location-iconBoston MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Executive Assistant
The Hollister Group
location-iconBrookline MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Executive Assistant
The Hollister Group
location-iconWinthrop MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Front Desk Assistant
The Hollister Group
location-iconBoston MA

Administrative & HR Contract Boston, MA Job Number: JO-2206-114370 Front Desk Assistant We are seeking a capable and organized Front Desk Assistant to join the team of one of the most well-known universities in the Boston area supporting several departments. This is a full-time Temp-to-Hire position, and it starts immediately. The Front Desk Assistant will greet patients and visitors, schedule appointments, and have an interest in administration. The ideal candidate will be very organized, have a strong understanding of Microsoft Office, and be a strong multi-tasker. Interested applicants, please respond with your resume and we will get in touch with you! Responsibilities: Manage and oversee front desk functions, including ordering, inventory, audits, budgeting (i.e., revenue & expenses), and equipment Oversee client/patient intake, scheduling, appointment preparation Oversee all technology needs for current equipment and software systems, including purchasing, maintenance, calibration, and repairs (e.g., electronic record keeping, computerized scheduling) Create, disseminate, and compile surveys for student and patient/client satisfaction Qualifications: 1 + year of experience in an office environment Proven customer service skills in a professional capacity Understanding of the medical referral process and an interest in the medical field Excellent attention to detail and strong organizational skills Experience with Microsoft Office (Word, Excel, and Outlook) and ability to learn database systems Ability to maintain confidential information Strong communication skills, both written and verbal Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Administrative Coordinator
Beacon Hill Staffing Group
location-iconSomerville MA

Our client, a department of a prominent medical school in Cambridge, is seeking an Administrative Coordinator to help achieve its research and educational missions by providing support for the department Chair. Reporting to the Chair, the Administrative Coordinator will support administrative and laboratory needs, and can handle multiple responsibilities and competing priorities with efficiency, attention to detail, and discretion. This person should have excellent organizational, interpersonal, and problem-solving skills. Two or more years of related administrative experience is required. Key Responsibilities: * Schedules Chair's laboratory group meetings and trainee interview visits, including scheduling, room reservations, accommodations, transportation/parking, AV, and catering. * Provides administrative and clerical support for the Chair, including arranging domestic and international travel and submitting reimbursements. Maintains CV and biosketch. Organizes electronic and paper files. Provides administrative and clerical support for Chair's research initiatives. * Maintains lab databases and records of trainee fellowships and bio sketches. * Works with department's finance staff on budgeting, grant submissions, on-/off-boarding of lab personnel, organizing and archiving of electronic and paper files, and matters of research compliance as needed. * Provides miscellaneous administrative and clerical support consistent with the role, including photocopying, scanning, online research, and ordering supplies. Performs other duties as assigned. This is a full time role paying $26.67/hour. Interested candidates are encouraged to apply today! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Full Time
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Administrative Coordinator
Beacon Hill Staffing Group
location-iconCambridge MA

Our client, a department of a prominent medical school in Cambridge, is seeking an Administrative Coordinator to help achieve its research and educational missions by providing support for the department Chair. Reporting to the Chair, the Administrative Coordinator will support administrative and laboratory needs, and can handle multiple responsibilities and competing priorities with efficiency, attention to detail, and discretion. This person should have excellent organizational, interpersonal, and problem-solving skills. Two or more years of related administrative experience is required. Key Responsibilities: * Schedules Chair's laboratory group meetings and trainee interview visits, including scheduling, room reservations, accommodations, transportation/parking, AV, and catering. * Provides administrative and clerical support for the Chair, including arranging domestic and international travel and submitting reimbursements. Maintains CV and biosketch. Organizes electronic and paper files. Provides administrative and clerical support for Chair's research initiatives. * Maintains lab databases and records of trainee fellowships and bio sketches. * Works with department's finance staff on budgeting, grant submissions, on-/off-boarding of lab personnel, organizing and archiving of electronic and paper files, and matters of research compliance as needed. * Provides miscellaneous administrative and clerical support consistent with the role, including photocopying, scanning, online research, and ordering supplies. Performs other duties as assigned. This is a full time role paying $26.67/hour. Interested candidates are encouraged to apply today! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Full Time
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Executive Assistant
The Hollister Group
location-iconChelsea MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Office Administrative Assistant
Monument Staffing
location-iconBoston MA

Our client looking for a full-time Administrative Assistant to join their team here in Boston. This is an opportunity for the right individual to put their strong administrative and organizational skills to use as a part of a hardworking, dynamic group. The ideal candidate will be a self-starter who possesses strong interpersonal skills and has an enthusiastic attitude, along with an excellent work ethic. A creative and proactive individual who is eager to take on new challenges and learn new skills will thrive in this position. This position supports the general office on a wide range of administrative tasks and serves as the first point of contact for all communications and visitors.DutiesCalendar management, ability to handle constantly changing prioritiesPerform backup receptionist dutiesAnswer and direct phone callsOrganize and prepare for meetingsUpdate and maintain office policies and proceduresOrder office suppliesSupport operations with travel arrangementsSupport finance to reconcile expense reportsQualificationsBachelor's degree or equivalent experienceStrong interpersonal and communication skillsAbility to multitaskProficient in Microsoft Office suite1-3 years of Administrative Assistant experience requiredExperience with Adobe Creative Suite is desirable*This role does require days on-site at our client's Boston office. Please only apply if commutable at least 3 days a week to Boston, MA*

Full Time
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Executive Assistant
The Hollister Group
location-iconEverett MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Senior Administrative Professional
Mayflower Communications Company, Inc.
location-iconBEDFORD MA

Senior Administrative Professional Mayflower Communications Company is a technology leader in the research and development of GPS (Global Positioning System) related hardware and software, including specialized receivers, anti-jam systems and other advanced products for government and commercial markets. Our ongoing work in high performance anti-jam solutions and integrated communication/navigation systems continues to create career opportunities for talented individuals interested in the development of these cutting-edge technologies.  Mayflower’s R&D focus includes GPS/INS systems, adaptive space-time antenna control techniques, data link receivers, attitude determination and control systems, and wireless communication systems.  All positions at Mayflower require US Citizenship and the ability to obtain a DoD clearance. Description:We are currently searching for a full time Senior Administrative Professional to help keep our various office workflows running smoothly.  A typical day will include various front office duties, shared reception, answering phones, call and message routing, preparing for and greeting visitors, ordering supplies, managing calendars and appointments.  Other duties will include standard administrative tasks, coordination WebEx events and working on various ad hoc projects.  Of particular note, we require an individual with a high degree of proficiency in the management, organization, and version control of both Word and PDF based documentation.  This position also has the potential to grow into an executive level support and general office management role.    Required Skills and Education:3-5 years administrative experience in a corporate environmentDemonstrated proficiency with MS Office (Word in particular) and Adobe AcrobatProfessional and diplomatic demeanorCritical thinkingExceptional organization, detail, and time management skillsInterest in taking on new and additional responsibilities over timeProactive independent worker, willing to take direction when requiredAbility to balance shifting prioritiesBS degree preferredUS citizenship is requiredMayflower Communications provides competitive salaries and benefits, tuition reimbursement, 401(k), profit sharing plan and health/dental/life/disability insurance. We are an equal opportunity employer.Forward resume to: careers@mayflowercom.comDirector of Human ResourcesMayflower Communications Company, Inc.11 Oak Park DriveBedford, MA 01730www.mayflowercom.com  

Full Time
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Executive Assistant
The Hollister Group
location-iconJamaica Plain MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Administrative Coordinator
Beacon Hill Staffing Group
location-iconRevere MA

Our client, a department of a prominent medical school in Cambridge, is seeking an Administrative Coordinator to help achieve its research and educational missions by providing support for the department Chair. Reporting to the Chair, the Administrative Coordinator will support administrative and laboratory needs, and can handle multiple responsibilities and competing priorities with efficiency, attention to detail, and discretion. This person should have excellent organizational, interpersonal, and problem-solving skills. Two or more years of related administrative experience is required. Key Responsibilities: * Schedules Chair's laboratory group meetings and trainee interview visits, including scheduling, room reservations, accommodations, transportation/parking, AV, and catering. * Provides administrative and clerical support for the Chair, including arranging domestic and international travel and submitting reimbursements. Maintains CV and biosketch. Organizes electronic and paper files. Provides administrative and clerical support for Chair's research initiatives. * Maintains lab databases and records of trainee fellowships and bio sketches. * Works with department's finance staff on budgeting, grant submissions, on-/off-boarding of lab personnel, organizing and archiving of electronic and paper files, and matters of research compliance as needed. * Provides miscellaneous administrative and clerical support consistent with the role, including photocopying, scanning, online research, and ordering supplies. Performs other duties as assigned. This is a full time role paying $26.67/hour. Interested candidates are encouraged to apply today! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Full Time
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Executive Assistant
The Hollister Group
location-iconRevere MA

Administrative & HR Direct Hire Boston, MA Job Number: JO-2206-114299 Executive Assistant Our client, a Boston-based management investment firm, is looking for an Executive Assistant to join their team on a full-time basis. The ideal candidate is dedicated, flexible, organized, and an excellent multi-tasker. Prior administrative experience is required. Candidates must be local to the Boston/Greater Boston and be able to work in-office/onsite, as training will take place in person and in overtime. There will be potential flexibility for a hybrid work model following the training period. If interested, please submit a copy of your resume today. Responsibilities: Provide a high level of administrative support to the corporate team and Executives Supporting event planning initiatives including assisting with organizing offsite and onsite events, fundraising support, and ordering supplies Coordinate travel arrangements including hotels, flights, car rentals, etc. for both domestic and international travel Responsible for complex calendar management Oversee financial documents and databases and process expense reports Schedule and prepare for internal and external meetings, providing relevant documents/handouts for meetings as needed Address inbound and outbound calls and email correspondence, triaging accordingly Qualifications: Bachelor's degree required 3+ years of relevant work experience, administrative experience required Database management experience is strongly preferred Strong attention to detail and organizational skills Flexible, team-oriented attitude Strong multi-tasker Advanced Microsoft Office skills, including Word, Excel, and PowerPoint Database management experience is strongly preferred Compensation: $80K The majority of Hollister’s clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, on-site work at our clients may require an employee to be fully vaccinated. If you are applying for on-site work, please be prepared to provide proof of vaccination. Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Full Time
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Data Entry Specialist
Fidelity TalentSource
location-iconBoston MA

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Data Entry Specialist to work in any of our Regional locations!The RoleThe Projects, Reporting & Operations team (PRO) is looking for a Data Entry Specialist to support the Asset Management Technology business unit. The main objective of the role is to process service and operational requests from internal clients primarily as they relate to software purchases and requisition requests. This role will also share workload that supports day-to-day business operations.The Expertise and Skills You Bring Education & Experience 1-3 years professional work experience desired Skills and Knowledge Demonstrated ability to apply critical thinking to solving problems. Attention to detail Willingness to learn is driven by self-motivation, curiosity, and ability to ask questions Ability to work independently while contributing to an overall team environment Basic to Intermediate knowledge of Microsoft Excel and SharePoint preferredThe TeamThe Projects, Reporting & Operations team (PRO) is a growing team that develops and maintain metrics & dashboards in support of leadership, is responsible for Agile Tool administration and operational support, and provides project management and oversight of various cross-business unit initiatives. PRO is part of the domain that is accountable for the Technology Strategy and Agile Enablement Office within Asset Management Technology (AMT). AMT in turn provides worldwide technology and support to all the Investment Management, Research, Trading, and Investment Operations functions. AMT is an integral partner for Asset Management to deliver innovative, scalable, industry-leading investment tools that enable Asset Management to achieve competitive advantage globally.COVID Work Policy Safety is our top priority. Once we can be together in person with fewer safety measures, this role will follow our dynamic working approach. You'll be spending some of your time onsite depending on the nature and needs of your role.Dynamic Working - Post Pandemic Our aim is to combine the best of working offsite with coming together in person. For most teams this means a consistent balance of working from home and office that supports the needs of your role, experience level, and working style.Your success and growth is important to us, so you'll want to enjoy the benefits of coming together in person - face to face learning and training, quality time with your manager and teammates, building your career network, making friends, and taking full advantage of cultural and social experiences Fidelity provides for you.Company OverviewFidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity's U.S.-based regional and investor center locations. If you would like to experience Fidelity's supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today atFTSJobs.com.We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.Information about Fidelity InvestmentsAt Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients' money. For information about working at Fidelity, visit FidelityCareers.com.Fidelity Investments and Fidelity TalentSource are equal opportunity employers.PDN-95ba565a-d0dc-43c2-865e-ada414e71621

Full Time
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Administrative Coordinator
Beacon Hill Staffing Group
location-iconEverett MA

Our client, a department of a prominent medical school in Cambridge, is seeking an Administrative Coordinator to help achieve its research and educational missions by providing support for the department Chair. Reporting to the Chair, the Administrative Coordinator will support administrative and laboratory needs, and can handle multiple responsibilities and competing priorities with efficiency, attention to detail, and discretion. This person should have excellent organizational, interpersonal, and problem-solving skills. Two or more years of related administrative experience is required. Key Responsibilities: * Schedules Chair's laboratory group meetings and trainee interview visits, including scheduling, room reservations, accommodations, transportation/parking, AV, and catering. * Provides administrative and clerical support for the Chair, including arranging domestic and international travel and submitting reimbursements. Maintains CV and biosketch. Organizes electronic and paper files. Provides administrative and clerical support for Chair's research initiatives. * Maintains lab databases and records of trainee fellowships and bio sketches. * Works with department's finance staff on budgeting, grant submissions, on-/off-boarding of lab personnel, organizing and archiving of electronic and paper files, and matters of research compliance as needed. * Provides miscellaneous administrative and clerical support consistent with the role, including photocopying, scanning, online research, and ordering supplies. Performs other duties as assigned. This is a full time role paying $26.67/hour. Interested candidates are encouraged to apply today! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Full Time
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Administrative Coordinator
Beacon Hill Staffing Group
location-iconWinthrop MA

Our client, a department of a prominent medical school in Cambridge, is seeking an Administrative Coordinator to help achieve its research and educational missions by providing support for the department Chair. Reporting to the Chair, the Administrative Coordinator will support administrative and laboratory needs, and can handle multiple responsibilities and competing priorities with efficiency, attention to detail, and discretion. This person should have excellent organizational, interpersonal, and problem-solving skills. Two or more years of related administrative experience is required. Key Responsibilities: * Schedules Chair's laboratory group meetings and trainee interview visits, including scheduling, room reservations, accommodations, transportation/parking, AV, and catering. * Provides administrative and clerical support for the Chair, including arranging domestic and international travel and submitting reimbursements. Maintains CV and biosketch. Organizes electronic and paper files. Provides administrative and clerical support for Chair's research initiatives. * Maintains lab databases and records of trainee fellowships and bio sketches. * Works with department's finance staff on budgeting, grant submissions, on-/off-boarding of lab personnel, organizing and archiving of electronic and paper files, and matters of research compliance as needed. * Provides miscellaneous administrative and clerical support consistent with the role, including photocopying, scanning, online research, and ordering supplies. Performs other duties as assigned. This is a full time role paying $26.67/hour. Interested candidates are encouraged to apply today! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Full Time
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Academic Coordinator II, Global Studies
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Full Time
location-iconWaltham MA
Job Description

Job Description Summary
Reporting directly to the department Chair, the Academic Coordinator II assists with daily operations within the Global Studies Department. This position executes in a professional and proficient manner a wide variety of administrative, technical, and financial services to support the department Chair, faculty, and students. The Global Studies Department is an interdisciplinary department offering courses in political science, international relations, geography, and cultural studies. The department houses two undergraduate majors, Public Policy and International Affairs, as well as several minors. The department currently has 13 full-time faculty members, as well as a number of part-time faculty.

Essential Duties

Academic Support

  • Proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course description and other related materials
  • Utilize current systems (Workday Student, Blackboard, Courseleaf, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues
  • Assists with various aspects of faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilities
  • Work with Chair and faculty to enter course schedules
  • Ensure all course books and other materials are ordered and available for students and faculty
  • Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department
  • Maintain syllabi and other documentation related to accreditation processes



General Administrative Support

  • Manage all daily administrative activities within the department
  • With direction from the department chair, act as primary scheduler and organizer for all department(s) activities which may include but not limited to candidate interviews, committee meetings, faculty retreats, and student events
  • Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs
  • Manage and maintain all shared office equipment such as printers, copiers and fax machine
  • Act as main point of contact and liaison for all visitors to the department(s) office
  • Utilize current software including Office 365 to produce and manage various department materials
  • Maintain department databases including office assignment lists, event information, faculty address list, etc.



Financial Management

  • Monitors department budget
  • Assists with annual financial activities including budgeting forecasting and staffing planning
  • Work with the Business Service Center in paying out invoices and expenses



Other Duties

  • Hire, train, schedule, and supervise student workers within the department
  • May assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other duties (including posting to department social media sites)
  • Continuously improve current skills through all internal trainings and resources offered
  • With supervision, handle complex and sensitive issues and work with various departments to ensure a speedy and effective resolution
  • All other duties as assigned by supervisor



Minimum Qualifications

  • HS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred
  • 2-4 years of relevant working experience
  • Demonstrated proficiency in utilizing MS Office 365 (Word, Excel, Sharepoint, and Outlook) or similar productivity focus software
  • Demonstrated proficiency in utilizing team collaboration tools (Sharepoint, Teams) or similar collaboration software
  • Demonstrated proficiency in Zoom or other remote meeting software
  • Demonstrated ability to work with a diverse population
  • Preferred experience using various academic support applications including Workday Student, Blackboard, Courseleaf, etc.
  • Ability to juggle multiple priorities and assignments in a busy office environment
  • Customer service focus



Work Environment

  • Typical office setting with extensive sitting and computer work
  • Ability to travel to meetings and events internally and on occasion outside of campus



Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.





PI183983967

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Academic Coordinator II, Global Studies
share-icon
Full Time
location-iconWaltham MA
Job Description

Job Description Summary
Reporting directly to the department Chair, the Academic Coordinator II assists with daily operations within the Global Studies Department. This position executes in a professional and proficient manner a wide variety of administrative, technical, and financial services to support the department Chair, faculty, and students. The Global Studies Department is an interdisciplinary department offering courses in political science, international relations, geography, and cultural studies. The department houses two undergraduate majors, Public Policy and International Affairs, as well as several minors. The department currently has 13 full-time faculty members, as well as a number of part-time faculty.

Essential Duties

Academic Support

  • Proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course description and other related materials
  • Utilize current systems (Workday Student, Blackboard, Courseleaf, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues
  • Assists with various aspects of faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilities
  • Work with Chair and faculty to enter course schedules
  • Ensure all course books and other materials are ordered and available for students and faculty
  • Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department
  • Maintain syllabi and other documentation related to accreditation processes



General Administrative Support

  • Manage all daily administrative activities within the department
  • With direction from the department chair, act as primary scheduler and organizer for all department(s) activities which may include but not limited to candidate interviews, committee meetings, faculty retreats, and student events
  • Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs
  • Manage and maintain all shared office equipment such as printers, copiers and fax machine
  • Act as main point of contact and liaison for all visitors to the department(s) office
  • Utilize current software including Office 365 to produce and manage various department materials
  • Maintain department databases including office assignment lists, event information, faculty address list, etc.



Financial Management

  • Monitors department budget
  • Assists with annual financial activities including budgeting forecasting and staffing planning
  • Work with the Business Service Center in paying out invoices and expenses



Other Duties

  • Hire, train, schedule, and supervise student workers within the department
  • May assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other duties (including posting to department social media sites)
  • Continuously improve current skills through all internal trainings and resources offered
  • With supervision, handle complex and sensitive issues and work with various departments to ensure a speedy and effective resolution
  • All other duties as assigned by supervisor



Minimum Qualifications

  • HS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred
  • 2-4 years of relevant working experience
  • Demonstrated proficiency in utilizing MS Office 365 (Word, Excel, Sharepoint, and Outlook) or similar productivity focus software
  • Demonstrated proficiency in utilizing team collaboration tools (Sharepoint, Teams) or similar collaboration software
  • Demonstrated proficiency in Zoom or other remote meeting software
  • Demonstrated ability to work with a diverse population
  • Preferred experience using various academic support applications including Workday Student, Blackboard, Courseleaf, etc.
  • Ability to juggle multiple priorities and assignments in a busy office environment
  • Customer service focus



Work Environment

  • Typical office setting with extensive sitting and computer work
  • Ability to travel to meetings and events internally and on occasion outside of campus



Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.





PI183983967