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SALES ADMIN ASSISTANT
American Alarm
location-iconWeymouth MA

At American Alarm & Communications, Inc. our only mission is to protect people, their homes, and businesses, with electronic security systems and 24-7 alarm monitoring. Everyone in our company contributes to that mission by doing their job effectively. Today we are recruiting for an experienced Sales Administrative Assistant as described below, for our Weymouth, Massachusetts location. Summary of Duties and ResponsibilitiesPrimary responsibility of this position is to support sales. Duties include but are not limited to the following: responsible for adhering to all company goals and objectives as it relates to this position. Candidate must be able to work well with others while pursuing team goals for productivity and innovation. Duties and ResponsibilitiesSales Administration 70%Responsible for supporting government bid process, including web management (COMM Buys, OSD Vendor Report Management System, etc.), finding bid opportunities and passing them to applicable reps, posting bids online, quarterly reporting, and other related tasks.Answer lead calls.Aid with creating proposals and filling out Bid packages.Create quotes, check voicemail, check email and keep organized.Draft financial, statistical, narrative, and/or other reports as requested. Support of Sales reps as required to maximize their efficiency e.g., copying contracts, filling out permit applications, status inquires, leads.Make outbound customer service calls when necessary and as directed.Assist with commission calculations and reports.  Work with other Sales Admin team to support sales with a variety of responsibilities and to maintain support level during vacations and when it gets busy. Act as liaison between Sales Department and other AACI teams.Follow up with Sales Reps on assigned leads and incidents.Other assignments as deemed necessary.Software Applications and Other Support 15%Receive telephone calls and e-mails from sales reps having technical problems using computer software.Work consistently and quickly to resolve the incidents they are qualified to manage.Coordinate and ensure successful implementation and support of sales applications, proactively identify, and troubleshoot performance issues, upgrades, and functionality gaps. Miscellaneous 15% Must communicate effectively with customers and company staff, be well organized and meticulous, develop and maintain good relationships with customers.Maintain confidential information related to customer transactions, including pricing, problems with equipment, etc.Enthusiastically support the company’s efforts to measure service level quality.Other duties as requested by management. Education and Experience: Proven work experience as an Administrative Assistant as well as Associates Degree or equivalent work experience is required. Highly proficient with CRM software and MS Office is required as well as a working understanding of sales performance metrics. Position requires a collaborative individual with strong organizational, interpersonal, and communication skills as well as customer service experience. Individual must have a proven record of taking initiative and managing multiple priorities at once while maintaining accuracy and attention to detail. Compensation:  Highly competitive salary, based on experience, plus company profit sharing.  Benefits: American Alarm team members have a comprehensive benefits program that includes medical, dental and vision insurance coverage; 401k plan with employer matching contributions; Flexible Spending Accounts (FSA); life insurance, supplemental life, and AD&D insurance; short-term and long-term disability insurance; paid vacation, personal and holiday time. Family business: We’ve been at this for 51 years, still family-owned, and the first employee we hired is still with us. That tells you something about how we value people, and how our employees value working here.

Part Time / Full Time
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Assisted Living Aide - ADL experience required ($25-30/hr)
Professional Staffing Group
location-iconBoston MA

Assisted Living Aide - ADL experience required ($25-30/hr)One of the agencies of the largest secretariat in the commonwealth of Massachusetts is currently looking for an Assisted Living Aide. You will provide direct care services and assist them with the activities of daily livingThey offer services and support individuals with intellectual disabilities and children with developmental disabilitiesWhat to know:$25/hr pay rateMust have daily access to a vehicleMultiple shifts are available; must be available for some weekend shiftsStrong opportunity for career growth in the healthcare industryWell-equipped and modern facilityAssisted Living Aide Responsibilities:Helping client with self-care, such as toileting, bathing, dressing, and brushing teethAssisting clients with ambulation and mobility as neededProviding support, encouragement, and companionship by engaging clients in activitiesArranging or providing transportation to appointments, supermarkets, etc.Assisted Living Aide Qualifications:Must have a valid, current driver's licenseADL experience of at least 6 months, requiredCPR and First Aid certification is requiredMust pass the Medication Administration Program (MAP) certificationDependable, reliable, and caringThere are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. 

Part Time / Full Time
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Assisted Living Aide - ADL experience required ($25-30/hr)
Professional Staffing Group
location-iconWakefield MA

Assisted Living Aide - ADL experience required ($25-30/hr)One of the agencies of the largest secretariat in the commonwealth of Massachusetts is currently looking for an Assisted Living Aide. You will provide direct care services and assist them with the activities of daily livingThey offer services and support individuals with intellectual disabilities and children with developmental disabilitiesWhat to know:$25/hr pay rateMust have daily access to a vehicleMultiple shifts are available; must be available for some weekend shiftsStrong opportunity for career growth in the healthcare industryWell-equipped and modern facilityAssisted Living Aide Responsibilities:Helping client with self-care, such as toileting, bathing, dressing, and brushing teethAssisting clients with ambulation and mobility as neededProviding support, encouragement, and companionship by engaging clients in activitiesArranging or providing transportation to appointments, supermarkets, etc.Assisted Living Aide Qualifications:Must have a valid, current driver's licenseADL experience of at least 6 months, requiredCPR and First Aid certification is requiredMust pass the Medication Administration Program (MAP) certificationDependable, reliable, and caringThere are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. 

Part Time / Full Time
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Assisted Living Aide - ADL experience required ($25-30/hr)
Professional Staffing Group
location-iconDanvers MA

Assisted Living Aide - ADL experience required ($25-30/hr)One of the agencies of the largest secretariat in the commonwealth of Massachusetts is currently looking for an Assisted Living Aide. You will provide direct care services and assist them with the activities of daily livingThey offer services and support individuals with intellectual disabilities and children with developmental disabilitiesWhat to know:$25/hr pay rateMust have daily access to a vehicleMultiple shifts are available; must be available for some weekend shiftsStrong opportunity for career growth in the healthcare industryWell-equipped and modern facilityAssisted Living Aide Responsibilities:Helping client with self-care, such as toileting, bathing, dressing, and brushing teethAssisting clients with ambulation and mobility as neededProviding support, encouragement, and companionship by engaging clients in activitiesArranging or providing transportation to appointments, supermarkets, etc.Assisted Living Aide Qualifications:Must have a valid, current driver's licenseADL experience of at least 6 months, requiredCPR and First Aid certification is requiredMust pass the Medication Administration Program (MAP) certificationDependable, reliable, and caringThere are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. 

Part Time / Full Time
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Assisted Living Aide - ADL experience required ($25-30/hr)
Professional Staffing Group
location-iconSalem MA

Assisted Living Aide - ADL experience required ($25-30/hr)One of the agencies of the largest secretariat in the commonwealth of Massachusetts is currently looking for an Assisted Living Aide. You will provide direct care services and assist them with the activities of daily livingThey offer services and support individuals with intellectual disabilities and children with developmental disabilitiesWhat to know:$25/hr pay rateMust have daily access to a vehicleMultiple shifts are available; must be available for some weekend shiftsStrong opportunity for career growth in the healthcare industryWell-equipped and modern facilityAssisted Living Aide Responsibilities:Helping client with self-care, such as toileting, bathing, dressing, and brushing teethAssisting clients with ambulation and mobility as neededProviding support, encouragement, and companionship by engaging clients in activitiesArranging or providing transportation to appointments, supermarkets, etc.Assisted Living Aide Qualifications:Must have a valid, current driver's licenseADL experience of at least 6 months, requiredCPR and First Aid certification is requiredMust pass the Medication Administration Program (MAP) certificationDependable, reliable, and caringThere are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. 

Part Time / Full Time
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Home Health Aide
Professional Staffing Group
location-iconDanvers MA

Group Home Direct Care Aide -  ($23-$30/hr)One of the agencies of the largest secretariat in the commonwealth of Massachusetts located in Danvers, MA  is currently looking for a reliable Direct Care Aide. They are dedicated to creating innovative and genuine opportunities for individuals with intellectual disabilitiesYou will provide direct care services and aid to individuals with intellectual and developmental disabilitiesWhat to know:Parking is available.Must have daily access to a vehicleMultiple shifts are available; must be available for some weekend shiftsStrong opportunity for career growth in the healthcare industryWell-equipped and modern facility Responsibilities:Reporting concerns to supervisors, delivering medication, and providing physical assistance when necessaryAssisting in daily living activities, such as self-care and hygiene, leisure activities, and social skillsAttending individuals’ meetings and accompanying them to various appointmentsDriving state vehicles to transport individuals to work, recreational and other activitiesMaintaining client confidentiality and records Qualifications:Must have a valid, current driver's licenseCPR and First Aid certification is requiredApplicants must pass the Medication Administration Program (MAP) certificationDependable, reliable, and caring There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.  

Part Time / Full Time
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Group Home Residential Health Aide $23-$30/hr
Professional Staffing Group
location-iconDanvers MA

Group Home Residential Health Aide  ($23-$30/hr)One of the agencies of the largest secretariat in the commonwealth of Massachusetts is located in Danvers, MA.  it is a 5 units campus, 4-5 residents per unit, a beautiful modern facility, very clean, and recently built, it is an all-male facility but the staff is co-ed. Sometimes residents need to be restrained, but the residents are independent and also engaging (so there will be plenty of interaction with the residents),  there is a Doctor, Therapist, and Speech Therapist also on site.What to know:Parking is available.Must have daily access to a vehicleMultiple shifts are available; must be available for some weekend shiftsStrong opportunity for career growth in the healthcare industryWell-equipped and modern facility Responsibilities:Provide direct care services and aid to individuals with intellectual and developmental disabilitiesReporting concerns to supervisors, delivering medication, and providing physical assistance when necessaryAssisting in daily living activities, such as self-care and hygiene, leisure activities, and social skillsAttending individuals’ meetings and accompanying them to various appointmentsDriving state vehicles to transport individuals to work, recreational and other activities Qualifications:Must have a valid, current driver's licenseCPR and First Aid certification is requiredApplicants must pass the Medication Administration Program (MAP) certificationDependable, reliable, and caring  There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.  

Part Time / Full Time
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Personal Care Aide
Professional Staffing Group
location-iconDanvers MA

Direct Care Worker - Hiring ImmediatelyWhat’s In It For You:-($23-$30/hr)pay rate- Can start ASAP- Must have daily access to a vehicle- Multiple shifts are available; must be available for some weekend shifts- Strong opportunity for career growth in the healthcare industry- Well-equipped and modern facility About the opportunity:- One of the agencies of the largest secretariat in the commonwealth of Massachusetts located in Danvers, MA  is currently looking for a reliable Direct Care Worker-  They are dedicated to creating innovative and genuine opportunities for individuals with intellectual disabilities- You will provide direct care services and aid to individuals with intellectual and developmental disabilities Direct Care Worker Responsibilities:- Delivering medication, reporting concerns to supervisors, and providing physical assistance when necessary- Aid in daily living activities, such as self-care and hygiene, leisure activities, and social skills- Attend individuals’ meetings and accompany them to various appointments- Drive state vehicles to transport individuals to work, recreational and other activities- Maintain client confidentiality and records Direct Care Worker Qualifications:- Must have a valid, current driver's license- CPR and First Aid certification is required- Applicants must pass the Medication Administration Program (MAP) certification- Dependable, reliable, and caringThere are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. 

Part Time / Full Time
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Manager, Ultrasound
Cambridge Health Alliance
location-iconCambridge MA

Location: CHA Cambridge Hospital Work Days: Days. On call responsibilities Category: Radiology Department: Ultrasound at CH Job Type: Full time Work Shift: Day Hours/Week: 40.00 Union: No Union Name: Non UnionThe CHA Imaging department provides advanced medical imaging services led by a team of board-certified physicians, certified technologists and service-oriented staff . We offer a full complement of imaging services including a 128-slice CT and a wide bore 1.5T MRI. We also offer interventional radiology services, diagnostic X-ray, fluoroscopy, ultrasound, and nuclear medicine. We are accredited by the American College of Radiology (ACR) which demonstrates our commitment to the safest and best quality care possible. Under the direction of the radiology manager with supervision and broad general directions, performs administrative duties of supervision within the department, and is responsible for directing departmental activities and technologist staff in the direct performance of patient relatedprocedures.Responsibilities:• Perform the full scope of diagnostic ultrasound procedures within the scope of the department with a high level of competency.• Maintains ultrasound services in accordance with standards established with Medical Director and department manager to insure compliance with all federal, state, local and JCAHO standards.• Recommends budgetary figures. • Maintains records and reports and collects for administration and regulatory purposes• Manages the workflow through area to ensure completion of work assignment.• Plans daily, weekly and monthly schedules and coordinates On-Call coverage needs of the Network.• Completes all employee reports according to established guidelines time card/payroll records, personnel action forms as needed• Ensures the deliverance of quality service to all patients and providers.• Initiates counseling and disciplinary action in a timely and supportive manner.• Makes daily assessment of personnel levels needed to maintain quality assurance techniques and standards. Assigns workload to staff, taking into consideration priority of work and skill of employee.• Reviews each examination for technical accuracy, presents completed exams to radiologist, and communicates pertinent information about case to persons responsible for the care of that patient and/or the radiologist.• Plan and execute staffing meetings. • Recommends equipment repair, supply procurement, and equipment modification.• Demonstrates ability to organize care and set priorities by providing critical care first and by implementing physician's orders.• Recommends action necessary for the improvement in overall performance of the department.• Reviews technical staff's performance on a continuing basis. Assists in individual goal setting for upcoming year.• Ensures that all staff adhere to proper universal precaution techniques to ensure safety of both staff and patients.• Responsible for providing of employee orientation and ongoing continuing education and refresher training. QUALIFICATIONS:Education: Associates degree and/or graduate of an accredited ultrasound programCertifications: Current certification by the American Registry of diagnostic medical sonographersSkills: Ability to deal efficiently, ethically and courteously with all hospital personnel. Excellent verbal and written skills to facilitate communication with a variety of medical and technical personnel.Work experience: Five years of broad diagnostic experience. Previous management experience required. In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment. Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA. Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality. At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.

Part Time / Full Time
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Administrative Associate III - Child Protection Program
Boston Children's Hospital
location-iconBoston MA

Please include a cover letter when submitting your resume/application. This Administrative Associate III will be responsible for:Playing a vital role in the successful collaboration with key stakeholders charged with decision-making for patients, as well as fulfilling the educational mission of the Child Protection Program (CPP).Providing administrative support to the Medical Director of the CPP.Helping with organizing meetings, drafting agendas, and communicating with stakeholders to facilitate their programmatic involvement.Collecting programmatic data, careful record keeping of medical providers professional activities (e.g., abstract submissions, lectures, court testimonies, meetings with attorneys, dates/times of photographic images taken of exam findings).Assisting with the spearheading of new projects.Preparatory planning for visiting guests.Preparing and tracking routine documents for authorization and reimbursement.Coordinating all patient scheduling as it pertains to the medical follow-up for patients on whom the medical providers have consulted during the hospital admission.Managing many of the administrative tasks as they relate to the medical providers’ clinical needs, including identifying meeting times/venues, often on short notice, for attorneys to meet with a CPP physician in preparation for court testimony or deposition proceedings.Maintaining ongoing communication with trainees actively rotating or interested in joining the program for their clinical elective time and preparing the necessary curriculum materials during their rotation time.Collaborating with the team to outline monthly on-call schedulePerforming routine clerical duties inclusive of photocopying and distributing of documents, and providing a supportive organizational framework to enhance productivity.To qualify, you must have:A high school level of educational development. Bachelor's degree, preferred.One year of administrative experience required.An in depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services.Initiative in improving operations within area/department, and the ability to assists in implementing changes.The ability to assist in overseeing the daily activities of co workers to help plan, prioritize and delegate work assignments.Ability to problem solve and manage administrative crisies.Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.*LI#CB

Part Time / Full Time
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HIM Operations and Project Specialist
Cambridge Health Alliance
location-iconEverett MA

Location: CHA Everett Hospital Work Days: Monday- Friday full time day  Category: Professional and Management  Department: Health Information Management  Job Type: Full time  Work Shift: Day Hours/Week: 40.00 Union: No Union Name: Non UnionThis is a great opportunity for an experience Health Information Management Professional with HIM coding experience!Team Description:Your colleagues are a progressive, innovative, fast-paced and dynamic information technology, health information management, library and training team supporting a vibrant health system that serves everyone in need.   Summary:This position reports to and works closely with the Sr. Director of Health Information Management on enterprise HIM projects and ongoing functions including the support of the Privacy Office. S/he is responsible for supporting general HIM operational functions under the general supervision of the Sr. Director of HIM. The incumbent will perform ongoing tasks including medical record review, MPI quality review, HIM Committee organization and the (MD) delinquent record suspension protocol. S/he acts as a liaison between the Health Information Management Director and other departments/services for all hospital and clinic locations. She supports the coding manager and will provide back-up support for the Sr. Director for Somerville HIM operations.Key Responsibilities:• Monitor and coordinate medical record compliance with the CMS (RAC), Joint Commission, HIPAA, state and federal agency requirements and regulations as they relate to CHA operations including documentation reviews (medical record content and quality review).• Act as a liaison between the Health Information Management Director and other departments/services for all hospital and clinic locations.• Execute problem identification, data gathering and implementation of strategic actions that are in the best interest of the departments and their mission, vision, values and philosophy.• Revise departmental policies and procedures necessary for effective, efficient and compliant systems.• Establish specific and necessary planning, control and quality improvement mechanisms that monitor the implementation of specialized HIM specific projects in conjunction with the Sr. Director of HIM.• Coordinate physician suspension policy for delinquent medical records in conjunction with the Sr. Director of HIM, Administration and the President of the Medical Staff in accordance with the established Physician Suspension Protocol.• Coordinate MPI data quality functions with the focus on accuracy and timeliness.• Support the functions of the Privacy Office specified by the Chief Privacy Officer.• Responsible for the functions, tasks and activities of the HIM department on an interim basis for Cambridge, Everett and Somerville Hospitals.• Collect, organize and submit data for required reporting to specified committees and groups (HIM, HPIC, Joint Commission Accreditation, IT metrics, HIM Leadership, Quality/Risk, Privacy Advisory, and other)• Serve as the HIM central contact for sending and receiving correspondence related to Recovery Audit Contractor (RAC) and Medicaid Integrity Program (MIP) and all other government claims and third party payer recovery activities.• Coordinate activities, follow-up and performs reviews of medical record documentation in response to requests for medical records received from the RAC, according to regulatory requirement and hospital policies.• Responsible for maintaining an accurate audit tracking database of accounts, correspondence, actions and outcomes related to RAC and other outside reviewers. Ensures that defined deadlines are met and that pertinent outcomes information is available for training and/or process development.• Participate in billing compliance (MedAssets) and performs daily coding as necessary to process corrected claim.• Provide weekly status of unbilled accounts.• Performs special projects or assignments as needed including but not limited to implementation of IDC-10 and Epic (HIM applications).   Minimum Qualifications:Education/Training: Bachelors degree preferred. High school diploma and other course work in HIM courses required.Certifications: Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT), Certified Coding Specialist (CCS) or Certified Coding Assistant (CCA) required.Work Experience: Two to five years of experience as a technical specialist or supervisor in a Medical Record or Health Information Management Department preferred. Must have experience in hospital information systems (health information management/medical record applications). Must have working knowledge of word processing and spreadsheet software. Must have strong interpersonal and communication skills. Successful project planning experience preferred. Medical record content review and JCAHO survey experience strongly preferred. In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.  Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA. Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality. At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.

Part Time / Full Time
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SALES ADMIN ASSISTANT
American Alarm
location-iconWeymouth MA

At American Alarm & Communications, Inc. our only mission is to protect people, their homes, and businesses, with electronic security systems and 24-7 alarm monitoring. Everyone in our company contributes to that mission by doing their job effectively. Today we are recruiting for an experienced Sales Administrative Assistant as described below, for our Weymouth, Massachusetts location. Summary of Duties and ResponsibilitiesPrimary responsibility of this position is to support sales. Duties include but are not limited to the following: responsible for adhering to all company goals and objectives as it relates to this position. Candidate must be able to work well with others while pursuing team goals for productivity and innovation. Duties and ResponsibilitiesSales Administration 70%Responsible for supporting government bid process, including web management (COMM Buys, OSD Vendor Report Management System, etc.), finding bid opportunities and passing them to applicable reps, posting bids online, quarterly reporting, and other related tasks.Answer lead calls.Aid with creating proposals and filling out Bid packages.Create quotes, check voicemail, check email and keep organized.Draft financial, statistical, narrative, and/or other reports as requested. Support of Sales reps as required to maximize their efficiency e.g., copying contracts, filling out permit applications, status inquires, leads.Make outbound customer service calls when necessary and as directed.Assist with commission calculations and reports.  Work with other Sales Admin team to support sales with a variety of responsibilities and to maintain support level during vacations and when it gets busy. Act as liaison between Sales Department and other AACI teams.Follow up with Sales Reps on assigned leads and incidents.Other assignments as deemed necessary.Software Applications and Other Support 15%Receive telephone calls and e-mails from sales reps having technical problems using computer software.Work consistently and quickly to resolve the incidents they are qualified to manage.Coordinate and ensure successful implementation and support of sales applications, proactively identify, and troubleshoot performance issues, upgrades, and functionality gaps. Miscellaneous 15% Must communicate effectively with customers and company staff, be well organized and meticulous, develop and maintain good relationships with customers.Maintain confidential information related to customer transactions, including pricing, problems with equipment, etc.Enthusiastically support the company’s efforts to measure service level quality.Other duties as requested by management. Education and Experience: Proven work experience as an Administrative Assistant as well as Associates Degree or equivalent work experience is required. Highly proficient with CRM software and MS Office is required as well as a working understanding of sales performance metrics. Position requires a collaborative individual with strong organizational, interpersonal, and communication skills as well as customer service experience. Individual must have a proven record of taking initiative and managing multiple priorities at once while maintaining accuracy and attention to detail. Compensation:  Highly competitive salary, based on experience, plus company profit sharing.  Benefits: American Alarm team members have a comprehensive benefits program that includes medical, dental and vision insurance coverage; 401k plan with employer matching contributions; Flexible Spending Accounts (FSA); life insurance, supplemental life, and AD&D insurance; short-term and long-term disability insurance; paid vacation, personal and holiday time. Family business: We’ve been at this for 51 years, still family-owned, and the first employee we hired is still with us. That tells you something about how we value people, and how our employees value working here.

Part Time / Full Time
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Administrative Assistant III (Hybrid)
Boston Children's Hospital
location-iconBoston MA

The Program in Cellular and Molecular Medicine (PCMM) at Boston Children’s Hospital is seeking a full time (40 hours/week) administrator to support PCMM’s Program Chief/Principal Investigator and his biomedical research laboratory and PCMM’s Scientific Administrative Director. PCMM is one of seven interdisciplinary programs at BCH, comprised of 15 labs focused on increasing the understanding of the influence of immune defense and inflammation on medical discovery, healthcare, and disease management.Schedule: Monday- Friday, 8a-5p, Hybrid (1-2 days a week work-from-home)Program Chief/PI/Lab duties include:Writing correspondence; maintaining files; answering phones and performing other administrative duties as assigned.Coordinating Investigator's calendar and extensive travel arrangements.Processing reimbursements for Investigator and other lab members.Assisting with preparation and submission of research grants and manuscripts for publicationServing as liaison between Investigator, Harvad Hughes Medical Institute (HHMI), Children’s Hospital and Harvard Medical School departments and staff.Preparing recommendation letters and appointment paperworkOrganizing and maintain lab databases.Administering HHMI and Boston Children’s Hospital policies and procedures.Scientific Administrator Director’s office duties include:Creating schedule and arranging program-based events, which includes room scheduling, catering, relevant IT-related setups, campus-wide announcements and travel.Assisting with HMS academic and BCH medical staff appointments.Helping to organize an annual scientific retreat off-site attended by the scientific staff and the external Scientific Advisory Board (~200 attendees). Draft and finalize the agenda, coordinate attendee registration (including members of the Board and special guests), collect poster abstracts and print them, organize rooming list and meal plan in conjunction with host location, and act as on-site contact for the event. Manage budgetary constraints.Updating PCMM internal and external websites. Post featured stories, announcements, events, and update contact information.Assisting with special projects formed by the Scientific Administrative Director and/or the DirectorTo qualify, you must have:A high school level of educational development and twelve months of previous administrative experience. Preference given to candidates with a Bachelor’s degree and some basic science knowledge.Requires working knowledge of letter writing, drafting Word documents, Excel spreadsheet construction, file management and basic website maintenance skills. The candidate must be prepared to interact with a diverse group of people and have the ability to communicate effectively both orally and in writing to facilitate processes, smooth interactions and provide empathy in difficult interpersonal situations. No certification, registration or licensure is required.Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.*LI#CB

Part Time / Full Time
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Dialysis Clinical Coordinator
U.S. Renal Care
location-iconQuincy MA

USRC's greatest strength in being a leader in the dialysis industry is our ability to recognize and celebrate the differences in our diverse workforce. We strongly believe in recruiting top talent and creating a diverse and inclusive work climate and culture at all levels of our organization. The Clinical Coordinator is responsible for assisting with management and operation of clinic. This position assumes full responsibility for the dialysis clinic in the absence of the Administrator. Growth: Assist with clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. Assist with planning/coordinating patient scheduling to assure timely acceptance of patients and effective staffing levels. Demonstrate effective use of supplies and staff labor hours. Responsible for updating all logs and ensuring that dialysis run sheets and logs are sent to billing. Perform duties as assigned to meet the patient care or operational needs of the clinic. Outcomes: Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. Work with Administrator to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician, and other healthcare professionals. Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Assist with program's target goals for patient outcomes in accordance with quality patient care and Company goals. Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting as delegated by Administrator or Management. Operational Readiness: Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. Work with Administrator to assure clinic is in compliance with all applicable federal, state, and local laws and regulations. Assist Administrator with development, implementation and follow up of Corrective Action Plans required for internal and external surveys. May assume Charge Nurse's responsibilities as needed. May fulfill responsibility of facility Alternate CEO as delegated by Governing Body. Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff as delegated. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly as delegated. Assure that Quality Assessment & Performance Improvement Program is current at all times as delegated. Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center if delegated by Administrator. Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Oversee the maintenance of equipment and supplies to meet current laws and regulations. Responds to all emergencies in clinic. Familiar with emergency equipment and all emergency operational procedures. Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. Partnerships: Maintain collaborative working relationship with Medical Director and physicians. Establish and maintain a positive relationship with all Administrators, area hospitals, agencies, vendors and the community. Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. Respond effectively to inquiries or complaints. Staff Development: Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. Serves as a resource/subject matter expert for patient needs and concerns, staff education and in-service sessions as necessary. Assists with recruitment, training, development, and supervision of all personnel. Assists with maintaining effective personnel management and employee relations, including evaluating the performance of all personnel and counseling employees. Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. Effectively communicate expectations; accept accountability and hold others accountable for performance.

Part Time / Full Time
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Electronic Record Analyst & MD Liaison
Cambridge Health Alliance
location-iconEverett MA

Location: CHA Everett Hospital Work Days: 8:30-5:00  Category: Clerical and Administrative Support  Department: Health Information Management  Job Type: Full time  Work Shift: Day Hours/Week: 40.00 Union: Yes Union Name: SEIU 1199The Health Information Management Department is a progressive, innovative environment, maintaining the integrity of the EPIC electronic health record for a fast paced Academic teaching facility.Summary:The Electronic Record Analyst and Physician Liaison position is responsible for performing functions that assist in ensuring the integrity of CHA EPIC electronic medical records. It requires utilization of a network document management dashboard within the EPIC EHR to maintain documentation completeness and compliance in accordance with hospital’s bylaws, medical staff rules and regulations and other hospital policies.Key Responsibilities:• Monitor and review medical records for timely and accurate completion for select data elements (for example, discharge summary history and physicals, operative reports, provider queries verbal physician orders) in accordance with approved policies.• Generates, distributes and updates the Suspension List as required by Medical Staff Bylaws, Rules and Regulations.• Accurately removes physicians from the Suspension List following completion of the recorded delinquent medical records.• Able to manipulate data to retrieve information on request; producing and/or locating electronic and other reports as needed for use in provider deficiencies & suspension processes• Assists providers as needed in locating incomplete record deficiencies; through their EPIC inbox/eScription or other modalities; ensuring that the requesting physician receives all incomplete records.• Troubleshoot and researches IT systems, e.g.; (EPIC & MT, E-Scription) related discrepancies• Monitors verification reports; reanalyzing and updating the deficiency system in a timely fashion.• Incorporates related documents according to the established procedures, validating that all forms have been appropriately completed.• Always ensures high quality output while maintaining, at all times, 98% accuracy standard to all record processing functions. This includes, but is not limited to, placement of the health record in the approved format; verification of demographic information on all loose reports and documents corresponding to the demographic sheet.• Responsible for the collecting, assembling and analyzing of inpatient and outpatient encounters on a daily basis.• Provides back up coverage independent of supervisory presence for the operations as needed including the Emergency Department, record processing, record retrievals both electronic & paper documentation for audits, assisting CHA staff or patients, answering telephones. This is inclusive of any and all other duties and responsibilities including the fluctuation of hours to support the operational needs of the HIM department.• Assists in maintaining an atmosphere of cooperation with other teams/department and external customers demonstrating flexibility and adapts to changing needs. Answers the telephone as needed and in accordance to hospital and department policies and procedures• Accesses EHR and other IT systems as appropriate to perform assigned duties; for example (Infor , Epic, MS Office)• Adheres to all CHA confidentiality & HIPAA requirements. Respects patient privacy and follows HIM policies and procedures.MINIMUM QUALIFICATIONS:Successful completion of anatomy and physiology and medical terminology courses.Preference given to candidates interested in HIM as evidenced by enrollment in a RHIT, or RHIA program.Work Experience:3 years or more clerical experience with a minimum of 1 year working as a clerk/analyst or physician liaison within a Health Information/Medical Record Department. Working knowledge of regulatory requirements related to documentation completion (DPH, and Joint Commission). Demonstrated experience with inpatient and outpatient medical record analysis and processing strongly preferred. Experience with Epic preferredKnowledge/Skills:Working knowledge of JCAHO and CMS related to documents content and completion guidelines.Experience using EPIC, & E-Scription applications preferred and other related systems desirable for analyzing incomplete records and performing other HIM aspect related duties.Possess expert computer skills to navigate and query multiple electronic record systemsAbility to present complex information in an understandable and compelling mannerMust be able to deal with multiple tasks and be able to prioritizeProficient in Microsoft & Google Apps. In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.  Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA. Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality. At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.

Part Time / Full Time
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Patient Services Coordinator (Wellesley)
The Vascular Care Group
location-iconWellesley MA

OverviewThe role of Patient Services Coordinator is generally responsible for supporting the administrative activities of the facility. This candidate will maintain the organization of the office, support the Office Manager, and ensure the warm and welcoming environment for patients and families. The Patient Services Coordinator is also expected to provide compassionate and informative services to patients while managing patient communication, filing, and answering telephones.*This role is eligible for a sign on bonus!*Responsibilities* Assist patients both in office and on the phone and direct patient concerns or questions to the appropriate party* Maintain organized office filing system and retrieve patient records* Greet patients upon arrival, assist with patient check-ins, and obtain insurance information and other necessary data* Provide patient with intake and new patient forms* Provide patients with support and guidance as needed* Maintains patient accounts by recording and updating personal and financial information required for proper insurance billing* Maintain office inventory and equipment by checking stock and determining inventory level, anticipating necessary supplies, verifying receipts, and scheduling services/repairs.* Protects patients rights by maintaining medical, personal, financial confidentiality* Collect co-pays and co-insurance at time of service whenever possible* Schedule initial and follow-up appointments for physician, clinician and ultrasound labs* Ad hoc projects and assignments as requiredRequirements* Minimum of High School diploma, Associate's or Bachelor's degree preferred* 1+ years of administrative support required, experience in a medical setting preferred* Knowledge with multi-line phone systems* Previous experience with Microsoft Office suite preferred* Knowledge of HIPAA, Medicare and commercial insurance preferred* EPIC Experience is a plus* Ability to perform multiple tasks in a busy medical setting#TVCGWE2023Job Type: Full-timePay: $19.43 - $25.41 per hourBenefits:* 401(k)* 401(k) matching* Dental insurance* Employee assistance program* Employee discount* Flexible spending account* Health insurance* Health savings account* Life insurance* Paid time off* Parental leave* Professional development assistance* Referral program* Retirement plan* Tuition reimbursement* Vision insuranceSchedule:* 8 hour shift* Monday to Friday* No nightsWork Location: One location

Part Time / Full Time
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Sr. Administrative Associate - Maternal Fetal Care Center
Boston Children's Hospital
location-iconBoston MA

The Sr. Administrative Associate will be responsible for: Assisting Director, Manager or Chief of Service in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office.Leads and directs administrative support services for department. May plan work schedules to ensure adequate coverage for administrative functions. Recommends and assists in development and implementation of departmental administrative policies and procedures.Monitors and maintains department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversees input of information into databases and spreadsheets, monitors data validity, compiles, prints and distributes reports as needed.Monitors and reconciles budget reports and department expenses, researching and resolving errors or discrepancies. Collects, organizes and prepares information, documents and other materials for preparation of annual budget, grant applications.Prepares, verifies and monitors departmental payroll and maintains records. Monitors review dates, terminations and other personnel actions and initiates forms and documents. Initiates, routes and tracks forms such as purchase orders, payment requisitions and physician reappointment forms.Coordinates administration of departmental fellowship and/or residency programs, training grants and related programs. Collects, prepares, routes and tracks required appointment, credentialing and licensure documents.Plans, prepares and organizes admin requirements for seminars, conferences and other programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location and supplies, equipment and services.Schedules appointments and meetings and maintains supervisor's calendar. Reserves meeting locations, orders supplies and services and prepares agenda. Prepares travel arrangements, including airline reservations and hotel accommodations.Monitors and maintains department supply inventory and computer equipment. Serves as liaison to support service departments to request and coordinate services.Transcribes and types from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity.To qualify, you must have: High school diploma or GED required.Minimum of two years of administrative work experience required.Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.*LI#CB

Part Time / Full Time
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System Engineer, Digital and Quality Systems Support
PQE Group
location-iconNorwood MA

We are a service provider company, leader in the Pharmaceutical and Medical Device sectors since 1998. With more than 2000 employees, 45+ nationalities and 32 subsidiaries all over the world (Europe, Asia and the Americas), joining PQE means join a multicultural and challenging company with many local and international projects, and colleagues from all over the world. Due to a constant growth, we are looking for a System Engineer, Digital and Quality Systems Support to join our team in Norwood (MA).As the new Engineer, you will serve a key role supporting the administration processes of laboratory, including systems upgrades and Computer Compliance and Data Integrity implementation. The individual will assist in configuration and deployment of systems, participate in generating and maintaining necessary procedure. Activities will also include authoring and executing test protocols. Responsibilities include, but are not limited, to the following: Provide support to the QC labs for the laboratory computer systems as system administrator; Work with the Lab Automation team to interface the standalone systems with our SDMS and LIMS; Represent Digital GxP Lab System team in system validation activities in conjunction with IT, Validation and QA related to implementation of Data Integrity for lab systems and on-going support thereafter; Participate in the periodic reviews of the systems used in the QC Laboratories and assist as digital administrator for the systems; Act as business administrator for automated systems, software application, including managing  accounts change/patch management, and any associated maintenance; Assist in continuous quality systems improvement in the IT department that interfaces  between a set of local site pharma/device manufacturing quality standards and a set of global  IT quality standards; Can easily decipher from a lab system where data objects are stored and how its protected (main data, audit trail, methods, reports, templates, etc.).  As a result, being able to develop data flow diagrams that also tie to how a system will be used; Develop and execute CSV deliverables, as per the System Development Life Cycle, such as Validation Planning, URS, SDS, Testing, Traceability Matrix, and Final Reporting for Lab Execution Systems; Work independently to author/update System Configuration Specification, System Administration SOP, execute test scripts following cGxP; Assist with and provide input as SME and System Owner for other documents in validation process, such as User and/or Functional Requirements, Risk Assessments, Operational Qualification related to software functions, etc; Support ongoing Data Integrity (DI) related initiatives, Remediation Plans, and other projects; Support investigations associated to Change Controls, Proactive Initiatives, Deviations and Quality Events. Requirements: A minimum 4-6 years with MS, 6-8 With Bachelors or 8-10 years of industry experience implementing and maintaining laboratory systems; Experience working in a fast-paced environment requiring quality contribution on multiple critical projects; Demonstrated ability to work independently and collaboratively in cross-functional teams and open to learn and adapt to changing demands; Experience authoring and reviewing computer system validation lifecycle documents; Understanding of cGxP practices; prior cGxP experience required; Strong communication skills (verbal and written); Experience with Veeva, ServiceNow and System Administration activities; Experience authoring and executing validation lifecycle deliverables; Experience implementing lab computerized systems and support systems. Our collaborators are engaged, developed, challenged and well-rewarded for performance.We recognize the importance of leadership at all levels of our organization in order to succeed in a challenging business environment, and we are committed to providing practical processes and programs to identify, develop and inspire all our current and future leaders.

Part Time / Full Time
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Direct Care Health Aide - $23-$30/hr
PSG
location-iconDanvers MA

Direct Care Health Aide - ($23-$30/hr) What’s In It For You:- Must have daily access to a vehicle- Multiple shifts are available; must be available for some weekend shifts- Strong opportunity for career growth in the healthcare industry- Well-equipped and modern facility About the opportunity:- One of the agencies of the largest secretariat in the commonwealth of Massachusetts located in Danvers, MA  is currently looking for a reliable Direct Care Health Aide -  They are dedicated to creating innovative and genuine opportunities for individuals with intellectual disabilities- You will provide direct care services and aid to individuals with intellectual and developmental disabilities Direct Care Health Aide Responsibilities:- Delivering medication, reporting concerns to supervisors, and providing physical assistance when necessary- Aid in daily living activities, such as self-care and hygiene, leisure activities, and social skills- Attend individuals’ meetings and accompany them to various appointments- Drive state vehicles to transport individuals to work, recreational and other activities- Maintain client confidentiality and records Direct Care Health Aide Qualifications:- Must have a valid, current driver's license- CPR and First Aid certification is required- Applicants must pass the Medication Administration Program (MAP) certification- Dependable, reliable, and caring   There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.  #pando2-2PandoLogic. , Location: Danvers, MA - 01923

Part Time / Full Time
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Automotive Body Shop Administrator
Herb Chambers Cheverolet of Danvers
location-iconDanvers MA

Herb Chambers Collision Center of Danvers currently has an immediate opening for an experienced Automotive Body Shop Administrator to bring the team to new levels of success in a fast-paced environment. Responsibilities include: Answer phone calls and assist customers with questions Schedule drop off appointments Coordinating with customers to confirm drop offs and collect insurance paperwork Check in customers when dropping off vehicle Send all necessary paperwork to the insurance companies Assist customer with getting rental vehicles or rides Assist customer with tow-in/undriveable vehicles Assist with setting up vendor appointments Keep office supplies stocked at all times Benefits: Medical/Dental/Vision Insurance 401(K) Plan with company match Paid Time Off Paid Vacation Time Self-starter who works well independently as well as part of a team Must be able to work in a fast-paced environment Eager to learn and grow Able to multitask Attention to detail is a must Attendance is an essential job function for this position

Part Time / Full Time
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SALES ADMIN ASSISTANT
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Part Time / Full Time
location-iconWeymouth MA
Job Description

At American Alarm & Communications, Inc. our only mission is to protect people, their homes, and businesses, with electronic security systems and 24-7 alarm monitoring. Everyone in our company contributes to that mission by doing their job effectively. Today we are recruiting for an experienced Sales Administrative Assistant as described below, for our Weymouth, Massachusetts location. 

Summary of Duties and Responsibilities

Primary responsibility of this position is to support sales. Duties include but are not limited to the following: responsible for adhering to all company goals and objectives as it relates to this position. Candidate must be able to work well with others while pursuing team goals for productivity and innovation. 

Duties and Responsibilities

Sales Administration 70%

  • Responsible for supporting government bid process, including web management (COMM Buys, OSD Vendor Report Management System, etc.), finding bid opportunities and passing them to applicable reps, posting bids online, quarterly reporting, and other related tasks.
  • Answer lead calls.
  • Aid with creating proposals and filling out Bid packages.
  • Create quotes, check voicemail, check email and keep organized.
  • Draft financial, statistical, narrative, and/or other reports as requested.
  •  Support of Sales reps as required to maximize their efficiency e.g., copying contracts, filling out permit applications, status inquires, leads.
  • Make outbound customer service calls when necessary and as directed.
  • Assist with commission calculations and reports.  
  • Work with other Sales Admin team to support sales with a variety of responsibilities and to maintain support level during vacations and when it gets busy. 
  • Act as liaison between Sales Department and other AACI teams.
  • Follow up with Sales Reps on assigned leads and incidents.
  • Other assignments as deemed necessary.

Software Applications and Other Support 15%

  • Receive telephone calls and e-mails from sales reps having technical problems using computer software.
  • Work consistently and quickly to resolve the incidents they are qualified to manage.
  • Coordinate and ensure successful implementation and support of sales applications, proactively identify, and troubleshoot performance issues, upgrades, and functionality gaps.

 Miscellaneous 15%

 Must communicate effectively with customers and company staff, be well organized and meticulous, develop and maintain good relationships with customers.

  • Maintain confidential information related to customer transactions, including pricing, problems with equipment, etc.
  • Enthusiastically support the company’s efforts to measure service level quality.
  • Other duties as requested by management.

 Education and Experience:

 Proven work experience as an Administrative Assistant as well as Associates Degree or equivalent work experience is required. Highly proficient with CRM software and MS Office is required as well as a working understanding of sales performance metrics. Position requires a collaborative individual with strong organizational, interpersonal, and communication skills as well as customer service experience. Individual must have a proven record of taking initiative and managing multiple priorities at once while maintaining accuracy and attention to detail. 

Compensation:  Highly competitive salary, based on experience, plus company profit sharing.  

Benefits: American Alarm team members have a comprehensive benefits program that includes medical, dental and vision insurance coverage; 401k plan with employer matching contributions; Flexible Spending Accounts (FSA); life insurance, supplemental life, and AD&D insurance; short-term and long-term disability insurance; paid vacation, personal and holiday time. 

Family business: We’ve been at this for 51 years, still family-owned, and the first employee we hired is still with us. That tells you something about how we value people, and how our employees value working here.

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SALES ADMIN ASSISTANT
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Part Time / Full Time
location-iconWeymouth MA
Job Description

At American Alarm & Communications, Inc. our only mission is to protect people, their homes, and businesses, with electronic security systems and 24-7 alarm monitoring. Everyone in our company contributes to that mission by doing their job effectively. Today we are recruiting for an experienced Sales Administrative Assistant as described below, for our Weymouth, Massachusetts location. 

Summary of Duties and Responsibilities

Primary responsibility of this position is to support sales. Duties include but are not limited to the following: responsible for adhering to all company goals and objectives as it relates to this position. Candidate must be able to work well with others while pursuing team goals for productivity and innovation. 

Duties and Responsibilities

Sales Administration 70%

  • Responsible for supporting government bid process, including web management (COMM Buys, OSD Vendor Report Management System, etc.), finding bid opportunities and passing them to applicable reps, posting bids online, quarterly reporting, and other related tasks.
  • Answer lead calls.
  • Aid with creating proposals and filling out Bid packages.
  • Create quotes, check voicemail, check email and keep organized.
  • Draft financial, statistical, narrative, and/or other reports as requested.
  •  Support of Sales reps as required to maximize their efficiency e.g., copying contracts, filling out permit applications, status inquires, leads.
  • Make outbound customer service calls when necessary and as directed.
  • Assist with commission calculations and reports.  
  • Work with other Sales Admin team to support sales with a variety of responsibilities and to maintain support level during vacations and when it gets busy. 
  • Act as liaison between Sales Department and other AACI teams.
  • Follow up with Sales Reps on assigned leads and incidents.
  • Other assignments as deemed necessary.

Software Applications and Other Support 15%

  • Receive telephone calls and e-mails from sales reps having technical problems using computer software.
  • Work consistently and quickly to resolve the incidents they are qualified to manage.
  • Coordinate and ensure successful implementation and support of sales applications, proactively identify, and troubleshoot performance issues, upgrades, and functionality gaps.

 Miscellaneous 15%

 Must communicate effectively with customers and company staff, be well organized and meticulous, develop and maintain good relationships with customers.

  • Maintain confidential information related to customer transactions, including pricing, problems with equipment, etc.
  • Enthusiastically support the company’s efforts to measure service level quality.
  • Other duties as requested by management.

 Education and Experience:

 Proven work experience as an Administrative Assistant as well as Associates Degree or equivalent work experience is required. Highly proficient with CRM software and MS Office is required as well as a working understanding of sales performance metrics. Position requires a collaborative individual with strong organizational, interpersonal, and communication skills as well as customer service experience. Individual must have a proven record of taking initiative and managing multiple priorities at once while maintaining accuracy and attention to detail. 

Compensation:  Highly competitive salary, based on experience, plus company profit sharing.  

Benefits: American Alarm team members have a comprehensive benefits program that includes medical, dental and vision insurance coverage; 401k plan with employer matching contributions; Flexible Spending Accounts (FSA); life insurance, supplemental life, and AD&D insurance; short-term and long-term disability insurance; paid vacation, personal and holiday time. 

Family business: We’ve been at this for 51 years, still family-owned, and the first employee we hired is still with us. That tells you something about how we value people, and how our employees value working here.