Jobs in Boston, MA (Now Hiring!) | JobGet
Skip to main content
JobGet logo
caption
location-icon
Distance
Posted Anytime
Any Job Type
Under 18
job-list-card-figure
Entry Level Office Coordinator (0-1 years)
Atlantic Group
location-iconQuincy MA

Responsibilities* Maintain files and records so they remain updated and easily accessible* Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)* Answer the phone to take messages or redirect calls to appropriate colleagues* Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.* Undertake basic bookkeeping tasks and issue invoices, checks etc.* Take minutes of meetings and dictations* Assist in office management and organization procedures* Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages* Assist in making travel arrangements and booking venues for conferences and events* Perform other office duties as assignedRequirements and skills* Proven experience as office clerk or other clerical position* Familiarity with office procedures and basic accounting principles* Working knowledge of office devices and processes* A fast typist with knowledge in stenography and taking dictations* Very good knowledge of MS Office* Excellent communication skills* Very good organizational and multi-tasking abilities#INDBOSJob Types: Full-time, ContractPay: $45,000.00 - $55,000.00 per yearSchedule:* 8 hour shiftSupplemental Pay:* Bonus pay* Commission payAbility to commute/relocate:* Quincy, MA 02171: Reliably commute or planning to relocate before starting work (Required)Education:* Bachelor's (Required)Experience:* Microsoft Office: 1 year (Preferred)* Administrative experience: 1 year (Preferred)Work Location: One location

Full Time
job-list-card-figure
Administrative Assistant
Niche Building group
location-iconBoston MA

We are currently seeking a competent administrative assistant for our day to day duties.Job Requirements:Provide general office administrative servicesAssist with general office administrative tasksPerform other administrative/clerical dutiesPerform administrative and office supportAccomplishing clerical or administrative dutiesMaintain files in the administrative officeAssist with general administrative dutiesPreforming routine general administrative dutiesPerforming administrative duties and office support activitiesProviding administrative support the corporate officeProvide office support to other administrative staffPerform other administrative/secretarial dutiesAssist with other administrative dutiesProvide administrative support to other administrative assistants and departmentsPerform all administrative duties for the officeMaintaining administrative and clerical filesPerform general office support and administrative assistancePerform administrative and office support activitiesPerform administrative tasks such as mailPerforming general clerical and administrative duties

Full Time
job-list-card-figure
Clerical Administrator (Part-Time)
Kforce Finance and Accounting
location-iconCambridge MA

RESPONSIBILITIES:A Kforce client is seeking to hire a Clerical Administrator (Part-Time) in Cambridge, Massachusetts (MA). This client is a higher education organization, and this role will be fully in office. Responsibilities include: Answer and direct phone calls Organize and coordinate meetings Clerical Administrator will handle inquiries and work requests Answer requests for information Review and distribute documents and correspondence Receive, sort, and distribute mail Maintain filing systems Photocopy, scan, and fax documents Clerical Administrator will type documents and correspondence Code and enter data into system Update and maintain databases Monitor and order office supplies Clerical Administrator will keep office clean and organized Job Requirements:REQUIREMENTS: Any clerical or accounting experience Ability to work in a fast-paced office environment Knowledge of Microsoft Office Proficient with email and internet Good typing skills Good phone etiquette Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Part Time
job-list-card-figure
Administrative Assistant
Wellpath
location-iconFramingham MA

Why Wellpath:Here at Wellpath, everything that we do is about taking care of people – our patients, our staff and our partners. We are committed to making a difference by providing hope and healing to vulnerable patients in challenging clinical environments. Our talented, compassionate team thrives in an autonomous environment, is empowered and supported by education, training and the resources to practice healthcare the way it is meant to be and strives to “Always Do The Right Thing!”About this role:Our Administrative Assistant is responsible to the H.S.A./Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files, interrelates and works effectively with all levels of authority.Additional Details: At least 1 year of payroll experience preferred. What you bring to the table:Education:High school diploma or G.E.D.Experience:General knowledge of office practices and proceduresComputer skills with an emphasis on spreadsheets and word processingFormal secretarial training and medical terminology knowledge desirableLicenses/Certifications:None requiredWhat you will do:Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk.Receive and distribute incoming mail following procedures outlined.Assure outgoing mail is distributed appropriately on daily basis.Receive and distribute claims.Respond to and provide follow-up for Provider/Vendor inquiries as requested.Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received.Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee.Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President.Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office.Maintain credentialing log.Receive all site meeting minutes and forward copies as appropriate.Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees.Perform overflow typing as needed.Open to all Staff for completion of various clerical assignments to assure continuity of services.Must be able to obtain and maintain security clearance.Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations.Must be alert at all times; pay close attention to details.Must be able to work under stress on a regular or continuous basis.Post orders, if applicable, per site contract.Perform other duties as assigned.Wellpath is an EOE/Minorities/Females/Vet/Disability EmployerOur investment in you:Medical, Dental and Vision Insurance plan optionsTime off & leave benefits401KTuition ReimbursementParental benefitsPerks and discountsAnd more available here https://wellpathcareers.com/

Full Time
job-list-card-figure
Site Coordinator -
AppleOne
location-iconCambridge MA

Ensure excellent and professional client service at all times • Lead in coordinating meeting rooms and events • Ability to train team members on responsibilities and tasks associated with the position • Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.) • Undertake general waiting and service duties of food and beverages • Follow hygienic food and beverage handling procedures • Provide general assistance in cleaning kitchen and function areas, as directed • Manage conference/hospitality calendar, greet clients and guests • Conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds) • Flip chart, white boards and cork board set-up and assembly • Food preparation set-up & break down for client meetings, parties & company events • Maintaining kitchens and cleaning kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc . • Loading dishwasher with items used by the client personnel • Ordering and keeping track of inventory for supplies, food, beverages, etc. for kitchens, conference rooms and pantries • Maintain occasional cleaning duties as needed in the office or building locations (i.e. trash removal, dusting, cleaning and restocking restrooms break rooms, sweeping and mopping floors, vacuuming, window washing) • May perform general clerical, copy center, mail and delivery duties such as distributing office supplies, packages, fax transmissions and mail to company personnel and/or designated drop-off points as required • Performs other job duties as assigned Free Parking in Cambridge, MA will be provided by the customer Mileage will be reimbursed for travel between Cambridge, MA and Waltham, MA when customer requests the travel AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.#NRT0-1 years

Full Time
job-list-card-figure
Practice Coordinator - Radiology
Tufts Medical Center
location-iconBoston MA

Company DescriptionIt takes a lot of very smart, hard-working and talented people to provide the level of care that we give to our patients. Tufts Medical Center is an internationally respected academic medical center and we pride ourselves not only on the sophistication of the care we deliver, but the compassionate way in which we provide it. And that starts with our employees.Job DescriptionUnder general supervision, this position supports all ambulatory clinic activities and provides administrative support for clinic providers. The Practice Coordinator maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital's revenue cycle process, clinic operations and patient experience.PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordinationAssists with scheduling template creation and changesAnswers phones, triages calls, responds to patient requests, takes messages in office or call center settingGreets and checks-in patients; verifies patient demographic and insurance informationAssists with revenue cycle clearance, including registration accuracy, referral management and insurance verificationCollects copaymentsPrepares medical records and documentation for patient visits, including loading of information into the EMR systemTakes an active role in monitoring patient flow and communicating delays to patients and providersAssists with billing charge entry and reconciliationCompletes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distributionProvides general clerical support to department physicians; demonstrates a knowledge of Microsoft Office suiteParticipates in performance improvement projectsPerforms other similar and related duties as required or directedQualificationsJOB KNOWLEDGE AND SKILLS:Prior experience working in a clinic or hospital environment preferred.Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications. Ability to learn and use Tufts network programs required.Good communications skills, both oral and written.Excellent interpersonal and organizational skills.Some knowledge of third party billing preferred.Ability to maintain confidential medical information.Bilingual skills preferred.EDUCATION:High School diploma, with specialized training in business office skills preferred.EXPERIENCE:1-2 years medical office experience.WORKING CONDITIONS/PHYSICAL DEMANDS:Normal office environment.Additional InformationAll your information will be kept confidential according to EEO guidelines.AMERICANS WITH DISABILITIES STATEMENT:Must be able to perform all essential functions of this position with reasonable accommodation if disabled.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.COVID-19 POLICY:Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.

Full Time
job-list-card-figure
Office Administrator
Sonet Electrical Systems, LLC
location-iconBoston MA

Job DescriptionWe are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Open to full time positions as well.Responsibilities:Accounts payable Accounts receivablePayroll Entry into Sage 100Monthly Union ReportsBank reconciliationExpense reportsPreparing documents for auditsDevelop and implement organized filing systemsGreet and assist onsite guestsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldSage 100 Financial software experienceMicrosoft Word/ExcelSoft accounting backgroundStrong attention to detail​Strong organizational skills

Full Time
job-list-card-figure
Office Administrator
Sonet Electrical Systems, LLC
location-iconCambridge MA

Job DescriptionWe are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Open to full time positions as well.Responsibilities:Accounts payable Accounts receivablePayroll Entry into Sage 100Monthly Union ReportsBank reconciliationExpense reportsPreparing documents for auditsDevelop and implement organized filing systemsGreet and assist onsite guestsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldSage 100 Financial software experienceMicrosoft Word/ExcelSoft accounting backgroundStrong attention to detail​Strong organizational skills

Full Time
job-list-card-figure
Receptionist
ProServices
location-iconWilmington MA

Job Summary: The Administrative Receptionist manages the front of house duties and provides clerical and project support for multiple departments. Duties/Responsibilities: Reception/Administration Buzzing in all visitors and clients; accepting and signing for deliveries. Greet clients, visitors, and guests; determine the purpose of visit and direct them to the appropriate location. Keep the front reception area clean and neat, arrange fresh flowers each week. Answer, screen, transfer, and direct phone calls to staff; take messages and schedule appointments. Place food orders and set up and arrange food for meetings or special lunchroom events for employees. Perform clerical support duties such as filing, recordkeeping, sending emails, photocopying forms, and setting up meetings. COVID-19 related: Take the temperature of all visitors entering the facility. COVID-19 related: Complete logbook of visitors for contact tracing. Marketing Assistance with invoices. Follow up on leads and inquiries from website. Manufacturing support; reviewing employee clock-ins to work orders. Compile Global Shop and ADP data into a consolidated labor report. Create documents as needed. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite or related software. Ability to work independently, multi-task and prioritize duties as necessary. Education and Experience: High school diploma or equivalent required. Previous office experience helpful. Job Requirements:Job Summary: The Administrative Receptionist manages the front of house duties and provides clerical and project support for multiple departments. Duties/Responsibilities: Reception/Administration Buzzing in all visitors and clients; accepting and signing for deliveries. Greet clients, visitors, and guests; determine the purpose of visit and direct them to the appropriate location. Keep the front reception area clean and neat, arrange fresh flowers each week. Answer, screen, transfer, and direct phone calls to staff; take messages and schedule appointments. Place food orders and set up and arrange food for meetings or special lunchroom events for employees. Perform clerical support duties such as filing, recordkeeping, sending emails, photocopying forms, and setting up meetings. COVID-19 related: Take the temperature of all visitors entering the facility. COVID-19 related: Complete logbook of visitors for contact tracing. Marketing Assistance with invoices. Follow up on leads and inquiries from website. Manufacturing support; reviewing employee clock-ins to work orders. Compile Global Shop and ADP data into a consolidated labor report. Create documents as needed. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite or related software. Ability to work independently, multi-task and prioritize duties as necessary. Education and Experience: High school diploma or equivalent required. Previous office experience helpful.

Full Time
job-list-card-figure
Regional Bus Office Director - Remote (Local to Mid Atlantic Region Required)
Surgery Partners
location-iconCambridge MA

JOB TITLE: Regional Business Office Director   GENERAL SUMMARY OF DUTIES:  The Regional Business Office Director will work with the facilities in their assigned region to make certain that business office operations are running correctly to ensure maximum reimbursement. This individual will build relationships with phyisicians, analyze information and identify trends, and correct errors that could have a negative financial impact on the center.   REQUIREMENTS: This individual must have a minimum of 3-5 years prior business office experience relating to surgery centers, hospitals and/or physicians' office and is proficient in the Business Office Functions listed below Patient Accounting Systems AR Management (scheduling, billing, collections, posting) Cash Management Payroll Processing Payor Contract Management Materials Management Understanding of Sarbanes Oxley (SOX) internal controls and procedures   SKILLS/KNOWLEDGE/ABILITIES:  Has a fundamental knowledge related to financial accounting and bookkeeping. Has administrative ability, initiative, resourcefulness, and analytical ability; ability to deal effectively and harmoniously with various professional and clerical groups and individuals; and demonstrates good interpersonal relations. Has ability to communicate articulately, comprehend written and verbal communications; and must be able to function efficiently in stressful work environment. Is proficient with patient accounting systems (Advantx, HST, NextGen, etc), financial accounting systems (Solomon), and Microsoft Office products Is familiar with common Compliance and Human Resource policy. Will conduct themselves in a professional business like and ethical manner Has demonstrated professional growth and achievement. Will maintain regular attendance habits. Is proactive not reactive. Has ability to travel (including overnight stays) to meet the needs of the position (Estimated 50 -- 75%)

Full Time
job-list-card-figure
Office Administrator
Sonet Electrical Systems, LLC
location-iconWaltham MA

Job DescriptionWe are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Open to full time positions as well.Responsibilities:Accounts payable Accounts receivablePayroll Entry into Sage 100Monthly Union ReportsBank reconciliationExpense reportsPreparing documents for auditsDevelop and implement organized filing systemsGreet and assist onsite guestsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldSage 100 Financial software experienceMicrosoft Word/ExcelSoft accounting backgroundStrong attention to detail​Strong organizational skills

Full Time
job-list-card-figure
Assistant Property Manager
SHP Management Corp
location-iconBoston MA

Job DescriptionPOSITION SUMMARYThe Assistant Property Manager provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property. Preferred bi-lingual (English and Spanish).ESSENTIAL FUNCTIONSDuties may include, but are not limited to assisting the Property Manager in the following areas:Recommends and carries through the eviction process when necessary and approved by the main office.Collects and records rent and follow-up on delinquencies.Assists in drawing up specifications and putting bids out to contractors on recommended work as needed and approved by main office.Preparation and completion of records and files and any other reports required for the property by the main office and/or state agency.Coordination of tenant move-ins and move-outs in a timely manner.Performs annual unit inspections or more frequent inspections as required, and assists state agency or any other 3rd party with required inspections.Handles tenant complaints and following up in a timely manner.Responsible for all clerical duties associated with this position. QUALIFICATIONS: SKILLS & ABILITIESHigh School graduate or equivalentTwo years working in an administrative positionProject-based Section 8 or tax credit experienceDemonstrated competency with Microsoft Office; Real Page, YARDI or other property management software requiredAbility to accept responsibility and account for his/her actionTrait of being dependable and trustworthyAbility to utilize available time to organize and complete work within given deadlinesAbility to work at a sustained pace and produce quality workPHYSICAL ABILITIESLift/Carry, Push/PullStand 12 lbs. or less (F)Walk 11-20 lbs. (F)Sit 21-50 lbs. (O) 26-40 lbs. (O)Handling/Fingering 51-100 lbs. (F) over 40 lbs. (N)Reach Outward/Above Shoulder (F) over 100 lbs.(N)Climb (N/A)Crawl (O) up to 33% of timeSquat/Kneel (F) up to 66% of timeBend (C) more than 66% of timePI187947571

Full Time
job-list-card-figure
Sonographer II
Beth Israel Deaconess Medical Center
location-iconCHESTNUT HILL MA

Department Description: This is a 24 hour Position - Monday, Tuesday, Wednesday - 8am-4:30pm with rotational weekend call (rotational call every 6th or 7th weekend).Located in Chestnut Hill, this beautiful offsite outpatient Radiology department, equipped with free onsite parking, is located in a multi-disciplinary medical office building. This site is designed to support Sports Medicine and Orthopedics , OB/GYN, Primary Care and medical specialties on site as well as a site for services to the broader BIDMC patients needing scheduled imaging services. The Radiology department provides state of the art imaging in Screening Mammography with a 3D system, General Diagnostic with digital radiology, Ultrasound, Bone Densitometry and 64 slice Cat Scan.Job Location: Chestnut Hill, MassachusettsReq ID: 45443BRJob Summary: Performs a wide range of Ultrasound procedures including abdominal, obstetrical, gynecological and some vascular exams. Interacts daily with patients and other medical personnel.Essential Responsibilities: Reviews charts, selects appropriate equipment and transducers for tests as ordered. Interviews patients, obtains necessary information, explains procedures, allays apprehensions and positions patient appropriately. Assists physicians during sterile invasive procedures, i.e. amniocenteses, cyst punctures, thoracenteses, biopsies, etc.Records images on PACS, and provides images on film and paper when needed. Provides preliminary interpretation in daily logbook and may convey preliminary interpretation to requesting physician after discussion with radiologist. Views screen, detects pathology/other factors (f/u, change of shape, etc.). Determines images appropriate for diagnostic purpose.Assists the work of other divisions during procedures. Performs functions in areas outside the Ultrasound Suite, including O.R., intensive care units, Emergency Department, and nursing floors using portable ultrasound equipment.Shares on-call duties (24 hour coverage) with fellow sonographers only after reaching a minimum required expertise as judged by the Ultrasound Manager and physician in charge of Ultrasound.Assists in training of residents, staff and student sonographers. Performs routine clerical duties, answers phones, schedules patients, order supplies, distributes results, keeps work area clean, and makes entries in computer.Performs high level disinfection of Ultrasound intracavitary transducers in systems such as the Trophon EPR system. Appropriate HLD of Ultrasound transducers is necessary for patient protection and infection control. Employees are trained initially and then an annual refresher is completed.Required Qualifications:Vocational or Technical training in Diagnostic Medical Sonography required. Associate's degree in Ultrasound preferred. Registration Reg Diagnostic Med Sonographer required., and Certificate 1 Basic Life Support required.0-1 years related work experience required.New hires will have 30 days to provide BLS certification through the American Heart Association.ARDMS certification in Abdominal and/or OB/GYN specialties.Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.Competencies:Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.Age based Competencies: Employees in this job must be competent to provide patient care to the following age groups: Neonatal:Birth to 6 months, Young adult: 16-30 years, Middle Age: 30 - 60 years, Elderly: 60 -.Physical Nature of the Job:Very Heavy work: Exerting in excess of 100 pounds of force occasionally and/or 50 pounds of force continually. Employee is physically active in all elements of the job.

Full Time
job-list-card-figure
Office Manager
Boston College Club
location-iconBoston MA

Office Administrator The Office Administrator is responsible for several duties pertaining to the daily operational functions at the Club and providing assistance to the senior staff at the Club. Responsibilities to include: Accounts Receivables, Accounts Payables, and HR Clerical duties. Responsibilities Perform all duties pertaining to the daily revenue reconciliation and cash deposit activity Process bi-weekly payroll from entry to closing Responsible for monitoring commission and bonus payouts Responsible for vendor reconciliations, bad debt calls and collections Perform System access maintenance and monitoring Print and distribute weekly/periodic financial packets and/or Club reports to General Manger and Department Heads Review Membership applications for completeness and assurance with program/legal requirements Miscellaneous office manager responsibilities (Supply orders, system maintenance, etc) Assist Department. Heads with Payroll/Benefit processing and questions Job Requirements Must have Bookkeeping/Accounting knowledge experience Ability to pass background credit check as position deals with confidential information High School Degree or equivalent, required 2+ years previous accounting experience, required Previous Club/Hospitality experience is preferred

Full Time
job-list-card-figure
Reception
Prokatchers LLC
location-iconWilmington MA

Position: Reception Duration: 03+ months contract (possible extension) Location: 251 Ballardvale Street, Wilmington, MA 01887 Job Description: Responsible for various administrative functions, including mail distribution, faxing, copying, binding and laminating. Participate in developing, maintaining and continuously improving mail room processes and procedures. Essential duties and responsibilities: • Sort and distribute incoming and interoffice mail. • Open and seal envelopes; date-stamp material; maintain employee rosters and location lists; weigh and stamp outgoing mail; readdress misdirected mail; deliver mail · Assist other clerical employees by performing such duties as copying, stuffing and labeling envelopes. • Maintain inventory of mail and copier supplies and prepare outgoing mail by computing postage, completing required post office forms, and logging required data such as registered mail. • Prepare overnight packages for pick up (Fedex, UPS, DHL etc.) as required. • Operate postage meters and maintain petty cash fund for sales of stamps to employees. • Process classified or sensitive mail in accordance with security and confidentiality regulations. • Schedule and complete copy and other projects to meet quality standards and deadlines. • Provide training on workflow and machine operations as necessary. • Assist in developing and communicating daily routine for mail and copy room functions, including fax. • Assist in developing performance and operation procedures to improve quality and consistency. • Maintain all mail room equipment, supplies and provide key operator services. • Make equipment recommendations. • Provide support to switchboard and reception desk. • Performs other related duties as assigned Job Requirements:Qualifications: High school diploma or General Education Degree (G.E.D.) required. 2-4 years related clerical experience required. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. Must possess outstanding customer service skills and attention to detail. Must have the ability to multitask, take initiative, and be a team player. Proficiency in Microsoft Office Word, Excel and ability to quickly learn shipping software is required. Certification/Licensure: Valid driver’s license.

Full Time
job-list-card-figure
Administrative Assistant
Equiliem
location-iconBoston MA

Administrative AssistantRemote except for maybe 1 day per weekMust have experience as an Administrative Assistant to higher level staff, be very technology savvy, (Setting up social media posts, Twitter, arranging Zoom meetings and large training sessions on Zoom) social media savvy, and good customer skillsHours/schedule/shift: may vary but 8-4*******Performs general clerical duties to include but not limited to: almost 100% electronically photocopying, faxing, mail distribution and filing. Coordinates and maintains records for staff office space, phones, company credit cards and office keys. Creates and modifies various documents using Microsoft Office, arranges large number of meetings for stakeholders globally, supports virtual events with technology to conduct webinars via Zoom, produce formatted reports/presentations for government agency, ability to communicate in writing and verbal, organized handling multiple schedules and events. Ability to learn and use electronic internal systems to process invoices, create purchase orders, and process travel receipts. could be a 35 hour work week and could consider to be permanent.Mandatory:BS degree with admin experience#ZR

Full Time
job-list-card-figure
Hospitality/Conference support
Ricoh
location-iconSalem MA

Provides consistent and high quality standard of food and beverage set up/service to clients, ensuring smooth delivery of conference and function services. Sets up and breaks down conference rooms according to event orders as well as maintains cleanliness standards for kitchens, equipment and meeting rooms. Assembles and arranges conference equipment in function and conference rooms per event requirements. Disassembles conference rooms at appropriate break down times. Office maintenance, including, but not limited to: trash removal, cleaning, ordering and restocking kitchens, pantries, supplies, etc. This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail. This position reports directly to the Site Manager or Assistant Site Manager, depending on site personnel configuration.Ensure excellent and professional client service at all timesLead in coordinating meeting rooms and eventsAbility to train team members on responsibilities and tasks associated with the positionConference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.)Undertake general waiting and service duties of food and beveragesFollow hygienic food and beverage handling proceduresProvide general assistance in cleaning kitchen and function areas, as directedManage conference/hospitality calendar, greet clients and guestsConference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds)Flip chart, white boards and cork board set-up and assemblyFood preparation set-up - break down for client meetings, parties - company eventsMaintaining kitchens and cleaning kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc.Loading dishwasher with items used by the client personnelOrdering and keeping track of inventory for supplies, food, beverages, etc. for kitchens, conference rooms and pantriesMaintain occasional cleaning duties as needed in the office or building locations (i.e. trash removal, dusting, cleaning and restocking restrooms break rooms, sweeping and mopping floors, vacuuming, window washing)May perform general clerical, copy center, mail and delivery duties such as distributing office supplies, packages, fax transmissions and mail to company personnel and/or designated drop-off points as requiredPerforms other job duties as assigned

Full Time
job-list-card-figure
Administrative Assistant II (for Staff)
V R Della Infotech Inc
location-iconCambridge MA

Job DescriptionJob Title: Administrative Assistant II (for Staff)-Recruited (HUJP00006323)Duration: 3 months (08/08/2022 to 11/05/2022)Location: Cambridge, Ma USA - 02138Description:Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.Additional Job DetailsThis role will primarily assist the Graduate Program in preparing for arrival and orientation of students, including assistance with photocopying, preparation of materials, room set-up, directing students to check-in stations, and similar tasks as needed.

Full Time
job-list-card-figure
Administrative Assistant in Boston, MA 02111 (Partial onsite) at $20/hr.
InfiCare Technologies
location-iconBoston MA

Job DescriptionDescription:Remote except for maybe 1 day per weekMust have experience as an Administrative Assistant to higher level staff, be very technology savvy, (Setting up social media posts, Twitter, arranging Zoom meetings and large training sessions on Zoom) social media savvy, and good customer skillsHours/schedule/shift: may vary but 8-4Responsibilities: Performs general clerical duties to include but not limited to: almost 100% electronically photocopying, faxing, mail distribution and filing. Coordinates and maintains records for staff office space, phones, company credit cards and office keys. Creates and modifies various documents using Microsoft Office, arranges large number of meetings for stakeholders globally, supports virtual events with technology to conduct webinars via Zoom, produce formatted reports/presentations for government agency, ability to communicate in writing and verbal, organized handling multiple schedules and events. Ability to learn and use electronic internal systems to process invoices, create purchase orders, and process travel receipts. could be a 35-hour work week and could consider to be permanent. Skill/Experience/Education: Mandatory: BS degree with admin experienceGood to have: MS degree

Full Time
job-list-card-figure
Clerk
Capstone Logistics, LLC
location-iconWoburn MA

Shift: Capstone's Last Mile solution has become much more than an on-demand option. It is a dedicated delivery service, partnering with the retailers, e-commerce consolidators and health care providers to enhance the consumer experience. With a fleet of more than 2,000 highly vetted last-mile couriers, Capstone delivers both business-to-business and business-to-consumer shipments for a variety of industries where speed and precision are needed most. Assignment of local operational management and recruiting resources enhances the relationship between the retailers, drivers and consumers. Compensation:CompetitiveCapstone Logistics is the premier provider of 3rd Party services in distribution centers across the nation. With a foot print of over 400 DCs in 45 states and Canada, Capstone is the preferred partner for many major retailers, grocers and specialty companies. With high-growth expected this year, we are looking for top talent that is interested in career opportunities to grow with us! WHY WORK WITH US? Full-time career day one Benefits offered after 60 days of employment Paid training and certifications Safety Incentives Career growth! We look to promote from within first. THE OPPORTUNITY: Provide administrative and clerical support to Capstone site management and corporate office Perform data entry of daily information into Capstone systems Prepare and make bank deposits Prepare shipments to corporate office and receive and distribute return communications Other duties as assigned WHAT Success Looks like: High-energy individual with a strong work ethic Self motivated with ability to work with limited supervision Independent decision maker as needed to accomplish tasks Flexible work schedule due to changing operational needs Must have a high level of computer literacy and familiarity with Microsoft Excel, Word and Outlook Ability to provide accurate entry of data and ability to handle administrative tasks as assigned Willingness to provide moderate housekeeping of office area Ability to work with a variety of people without regard to race, color, age, sex, national origin, religion, creed, or disability Strong organization and prioritizing skills High school diploma Previous office/clerical experience a plus Sit or stand for periods in office as well as warehouse environment (concrete flooring and changing temperatures) Walking throughout warehouse during shift #CBCapstone Logistics, LLC is part of The Transportation and Logistics industry which has been designated a "Critical Infrastructure Segment". As a "critical infrastructure industry" worker in the Transportation and Logistics industry, associates are considered exempt from local restrictions such as curfews, shelter-in-place orders, and other mobility restrictions when reporting to, returning from, or performing his or her work functions.

Full Time
job-detail-figure
Entry Level Office Coordinator (0-1 years)
share-icon
Full Time
location-iconQuincy MA
Job Description
Responsibilities
* Maintain files and records so they remain updated and easily accessible
* Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
* Answer the phone to take messages or redirect calls to appropriate colleagues
* Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
* Undertake basic bookkeeping tasks and issue invoices, checks etc.
* Take minutes of meetings and dictations
* Assist in office management and organization procedures
* Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
* Assist in making travel arrangements and booking venues for conferences and events
* Perform other office duties as assigned

Requirements and skills
* Proven experience as office clerk or other clerical position
* Familiarity with office procedures and basic accounting principles
* Working knowledge of office devices and processes
* A fast typist with knowledge in stenography and taking dictations
* Very good knowledge of MS Office
* Excellent communication skills
* Very good organizational and multi-tasking abilities

#INDBOS

Job Types: Full-time, Contract

Pay: $45,000.00 - $55,000.00 per year

Schedule:
* 8 hour shift
Supplemental Pay:
* Bonus pay
* Commission pay

Ability to commute/relocate:
* Quincy, MA 02171: Reliably commute or planning to relocate before starting work (Required)

Education:
* Bachelor's (Required)

Experience:
* Microsoft Office: 1 year (Preferred)
* Administrative experience: 1 year (Preferred)

Work Location: One location
job-detail-figure
Entry Level Office Coordinator (0-1 years)
share-icon
Full Time
location-iconQuincy MA
Job Description
Responsibilities
* Maintain files and records so they remain updated and easily accessible
* Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
* Answer the phone to take messages or redirect calls to appropriate colleagues
* Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
* Undertake basic bookkeeping tasks and issue invoices, checks etc.
* Take minutes of meetings and dictations
* Assist in office management and organization procedures
* Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
* Assist in making travel arrangements and booking venues for conferences and events
* Perform other office duties as assigned

Requirements and skills
* Proven experience as office clerk or other clerical position
* Familiarity with office procedures and basic accounting principles
* Working knowledge of office devices and processes
* A fast typist with knowledge in stenography and taking dictations
* Very good knowledge of MS Office
* Excellent communication skills
* Very good organizational and multi-tasking abilities

#INDBOS

Job Types: Full-time, Contract

Pay: $45,000.00 - $55,000.00 per year

Schedule:
* 8 hour shift
Supplemental Pay:
* Bonus pay
* Commission pay

Ability to commute/relocate:
* Quincy, MA 02171: Reliably commute or planning to relocate before starting work (Required)

Education:
* Bachelor's (Required)

Experience:
* Microsoft Office: 1 year (Preferred)
* Administrative experience: 1 year (Preferred)

Work Location: One location