Special Events Assistant Manager (Park and Recreation Specialist I)
Fairfax County Government
Mclean VA, US
The Special Events Assistant Manager under the supervision of the Special Events Manager, manages and supervises specific activities, functions, or programs, or acts as assistant supervisor for the administrative, operation and programming of special events at the McLean Community Center (MCC). Serve as an assistant supervisor for event operations and programming, as well as design, plan, budget, develop, coordinate, make logistical arrangements, promote, and implement various aspects of the MCC's special events. These events are interdisciplinary and multi-generational in nature with the central focus on promoting a sense of community and inclusivity for the Small District 1-A Dranesville residents. Events include annual festivals, family and youth events, antique/crafts shows, and seasonal event offerings. Responsibilities include implementation of events, goals, objectives, and develop, and maintain program plans and records, identify, and track event trends and assessments, create action plans, manage budgets, supplies and equipment, and write proficiently including risk management plans. Assists Special Events Manager to develop and maintain the overall department budget, contract vendors and service providers, manage purchase needs, train volunteers, schedule event elements, and manage additional related duties and tasks in departments day-to-day and event operations.Other duties include but are not limited to the following:Assists Special Events Manager to evaluate event outcomes and results and recommends and implements changes to existing or new events.Assist in event set-up and take-down tasks, including signage, tents, various equipment, etc.Drives rental or county vehicles and golf carts to transport event equipment and supplies.Assists to develop and maintain operating guidelines and functions.Assists the Special Events Manager with compliance of agency, county, state, and federal laws, policies, procedures and guidelines for purchasing, accounting, and all aspects of program delivery.Assists in tracking of program revenue, expenditures and developing financial reports.Assures compliance with applicable agency, county, state, and federal laws, policies, procedures, for purchasing, accounting, and program delivery. Assures compliance with contracting guidelines.Maintains files and complies with current legal issues such as health and safety standards, fire code, risk management, state alcohol regulations, liability, safe work environment, and recreational practices.Develop marketing plans in coordination with Special Events Manager and PIO Department.Assists to research and secure facility/space for events in accordance with agency policies and procedures to assure programs occur in a safe and appropriate environment.Assists to recruit, interview, orient/train, schedule, supervise, and evaluate staff, volunteers, and vendors for the Special Events Department.Assists to write, schedule, compile, edit, review, and coordinate written copy for the Special Events Department including the Center-wide program guide (three times a year). Schedule: To accommodate various programs, occasional evening, weekend and holiday work required.
General DutiesPlans, coordinates, schedules, supervises, and evaluates the operations and maintenance of the assigned facility or facilities;Plans, schedules, and conducts specialized on-site staff training;Completes and submits various financial, administrative, and statistical reports;Adheres to revenue and expense limits, goals, and guidelines for specialized areas of supervision;Authorizes purchase requests and invoices for payment;Inspects facilities and grounds for safety hazards and operational deficiencies, recommends improvements, and initiates corrective measures;Responds to public inquiries and concerns;Participates in the development and implementation of community outreach plans to target underserved populations and to increase overall program participation;Analyzes and evaluates service in terms of individual and community needs.ProgrammingPlans, organizes, supervises, and schedules specialized activities and programs sponsored by the park, recreation, teen, community, or senior center in cooperation with residents and related agencies;Schedules, coordinates, and evaluates class, camp, and tour programs held at parks, centers, schools, government facilities, and private vendor locations.
Required Knowledge Skills and Abilities
Knowledge of the principles and practices of recreation center and /or park management;Knowledge of fiscal record keeping and inventory procedures;Ability to use a personal computer, applicable software and peripheral equipment;Ability to direct and coordinate the work of subordinate staff and volunteers;Ability to plan, develop, and administer recreation programs or community activities;Ability to maintain effective relationships with employees and citizen groups;Ability to prepare a variety of administrative reports;
MINIMUM QUALIFICATIONS:Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")Graduation from an accredited two-year college or university with an associate degree in recreation, park management, therapeutic recreation, or a closely related field; plus two years of related experience in recreation center, park, athletic field, golf course operations, or community-based program coordination or a related field, as applicable to the position.CERTIFICATES AND LICENSES REQUIRED:Valid Driver's License (Required at the time of application)CPR (Required within 3 months)First Aid (Required within 3 months)AED (Required within 3 months) NECESSARY SPECIAL REQUIREMENTS:The appointee to the position will be required to complete the following to the satisfaction of the employer:Criminal Background Investigation Child Protective Services Registry Check Driving Record CheckPREFERRED QUALIFICATIONS:Bachelor's degree in special events, event planning and management, recreation administration, leisure services or closely related fields. Three years of related work experience.Three years of experience assisting with creating, maintaining and presenting program plans and budgets. Three years of supervisory experience is preferred.One year of experience assisting with writing and/or negotiating contracts with service providers.Three years of experience writing and preparing an event program plan or other organizational plans.Three years of experience dealing directly with the general public including, volunteers, contractors and vendors.Proficient in the use of Microsoft Office to include Outlook, Word, Excel, Access, and PowerPoint. Basic graphic design skills are preferred. Special Events Assistant Manager must possess strong organizational, interpersonal, written and oral communication skills.Ability to work independently and with a team.PHYSICAL REQUIREMENTS:Ability to operate keyboard-driven equipment and read monitors. Communicate with others orally and in writing. Ability to stoop, reach, stand, climb a ladder and walk for extended periods of time. Able to setup and take down: pop up tents, move tables, chairs, and other light duty equipment. Able to lift and carry up to 30 pounds. Ability to drive rental or McLean Community Center vehicles and golf carts. Ability to use basic hand and power tools.All duties performed with or without reasonable accommodations.SELECTION PROCEDURE:Panel interview and may include a practical exercise. The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.#LI-AL1Requisition 23-02755