Summary:

The Project Manager at Gila River Development is responsible for leading a diverse range of development and internal operational projects. This position plays a key role in managing construction efforts while also enhancing internal workflows, documentation systems, and cross-departmental collaboration. The role requires strategic oversight and hands-on coordination of project activities, with a strong emphasis on operational efficiency and the effective use of project management tools and best practices.

Responsibilities:

Project Planning & Execution:

Lead projects from initiation through completion, ensuring alignment with organizational objectives and strategic priorities.
Collaborate with stakeholders to define project scope, timelines, milestones, and deliverables.
Manage both construction-focused and internal operational improvement initiatives.
Support the selection, onboarding, and oversight of external partners, including architects, contractors, and consultants.

Internal Process Development:

Evaluate and enhance administrative workflows and internal documentation systems.
Develop and maintain standardized procedures to ensure consistency in project execution.
Improve cross-departmental communication by establishing clear channels and reporting structures.
Partner with leadership to identify operational inefficiencies and recommend system improvements.

Project Management Software & Tools:

Manage and optimize the use of project management platforms (e.g., Smartsheet, Asana, Microsoft Project, or similar).
Train team members to effectively use project management tools while ensuring data accuracy and consistency.
Design dashboards, generate reports, and build automated workflows to monitor project status and key metrics.

Resource & Budget Oversight:

Assist in resource planning and monitor the utilization of internal and external assets.
Track project budgets, forecasts, and expenditures; identify variances and recommend corrective actions.

Review and manage procurement documentation, vendor contracts, and invoicing processes.

Communication & Coordination:

Act as the primary point of contact for project stakeholders, ensuring consistent and transparent communication.
Schedule and lead project meetings; prepare status updates and coordinate action items and follow-ups.
Manage scope and timeline changes with clear documentation and timely communication to all relevant parties.

Project Oversight & Quality Assurance:

Monitor project progress and quality, addressing delays or issues promptly.
Conduct site inspections and construction walks to ensure compliance with approved plans, specifications, safety standards, and quality requirements.
Implement quality control measures, including inspection and testing of materials and completed work, to identify and resolve deficiencies.
Review project plans and scopes of work for accuracy and completeness.
Manage permitting processes and ensure all documentation complies with regulatory and internal standards.
Maintain organized records of permits, inspection reports, construction plans, and other key project documents.

Strategic Leadership & Support:

Gain a deep understanding of the organization's business lines, products, and strategic goals.
Promote and implement industry best practices across all business functions.
Foster cross-departmental collaboration to ensure alignment of business objectives with process improvement initiatives.
Perform additional duties as assigned to contribute to organizational goals and project success.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work will primarily be performed in an office environment with occasional travel to job sites.

Work will be performed both inside and outside on a regular basis, in most weather conditions.
Noise level in the work environment is usually moderate.
Evening, weekend, and holiday shifts are required as a normal part of this position.
Occasional local day travel, Local travel to managed businesses.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, and walk extended period. The employee occasionally is required to bend, climb, stoop, lift, carry, push, kneel, crouch, or crawl. The employee must regularly lift and/or move 25 pounds and occasionally lift and/or move up to 50 pounds.

Required Qualifications:

Bachelor's degree in Business Administration, Information Systems, or a related field.
Five (5) years of experience in project management, process improvement, or related field.
Two (2) years of experience managing and optimizing the use of project management platforms (e.g., Smartsheet, Asana, Microsoft Project, or similar)
CPR and First Aid Certification within 90 days of hire.
Flexibility to work evenings and weekends as required for client meetings and events.
Valid AZ driver's license, provide a 39-month satisfactory MVR report.
Obtain a Tribal operator driving permit at the time of hire.
A satisfactory result obtained through a test for illegal drugs.
Acknowledge and agree to maintain a drug-free workplace.

Preferred Qualifications:

Project Management Professional (PMP) certification.
Demonstrated success managing multiple projects simultaneously in a fast-paced environment.
Proactive and adaptable, with the ability to anticipate challenges and implement effective solutions.
Skilled in collaborating with senior leadership and stakeholders to align operational strategies with business goals.
Strong commitment to continuous improvement and innovation.
Proven track record in designing and executing effective process improvement initiatives.
Excellent analytical, problem-solving, and decision-making skills.
Effective written and verbal communication skills with the ability to convey complex concepts clearly.
Comfortable working independently in a dynamic, fast-paced setting.
Experience drafting procedures, developing workflows, and documenting business processes.
Solid understanding of how technology can be leveraged to enhance business operations.
Knowledge and experience working with Gila River Indian Community or other Native American Communities.
Proficient in MS office and other relevant workplace tools.