Build More with Your Career at Christman

Are you interested in becoming an employee-owner with a leading national general contractor that will provide you with opportunities to Build More in your professional career? The Christman Company is looking for a Project Administrator in our Grand Rapids, MI regional office.

Our Project Administrators are behind-the-scenes rockstars who are "the glue" in keeping our project teams organized and on track. They thrive in a fast-paced environment, enjoy sifting through highly technical documents, and are highly detail-oriented by checking boxes and crossing to-do items off their lists. If this sounds like you, keep reading!

What You Will Do:

As a Project Administrator, your primary daily responsibilities of this role include, but are not limited to:

Project Documentation

Create, edit, format, and update project documents from project team drafts and input.
Copy, collate, and bind project documents and reports following Christman templates and standards.
Arrange for outside reproduction services when necessary.
Draft business letters for review and approval by project team members.
Assist with agendas and distribution of meeting minutes.
Proofread final products to verify professional impact.
Project Photo Documentation.
Compile and prepare EEO reports as required for government projects.

Organize Project Documents

Create and maintain filing systems, manuals, project directory, and document tracking.
Maintain project bidders' list, distribute construction documents, hold deposits, and retrieve information.
Draft subcontractors Supplement A and vendor agreements.
Receive and track project start-up and closeout documents. Create binders and electronic version for owners.
Distribute bulletins to trade contractors, collect quotes and provide information to Project Managers and/or Project Engineers electronically as required.
Post daily reports in Viewpoint if required and prepare for distribution electronically.
Post RFIs and bulletin changes on drawings if required.
Assist with Subcontractor compliance.
Assist with submittal process.

Manage Project Office- Communication

Submit required reports.
Receive, review, and forward vendor invoices and payments.
Assist team members with specific needs as required on a project-by-project basis.
Post and maintain signage and required documents in project site office.
Coordinate check requests as needed for items such as building permits.

Manage Postal Deliveries

Receive, screen, and distribute incoming correspondence.
Coordinate mail exchange with local Christman project office.
Prepare and send outgoing mail and parcels.

Greet Callers and Visitors

Answer telephone calls and assist callers or route to appropriate team member.
Greet visitors and provide assistance or direct to appropriate team member.
Be a friendly face and voice to portray the image in which the company takes pride.
Coordinate visitor sign-in documentation.
Maintain trade contractor contact list for deliveries including notification of a delivery.
Coordinate site visits.

Coordinate Meetings

Schedule meetings.
Arrange conference rooms.
Order and set-up lunch when necessary.

Manage Administrative Inventory

Produce administrative supplies and equipment and safety supplies and equipment for the project site.
Control petty cash.

Coordinate Collaboration Technology

Arrange conference calls and schedule web collaboration meetings.
Have knowledge of project internet including rebooting system if required and/or necessary.

Assist with Project Safety

Submit meeting dates and topics to Corporate Office for superintendent bi-weekly and bi-monthly reports.
Assist with safety documentation for the project (record keeping).
Collect and maintain safety information as requested by project team.
Assist with safety orientation process.

Multi-Project Office/Regional Assistance

Coordinate assistance to other projects as requested and/or needed if possible.
Be a resource for Project Administrative Assistants.
Provide assistance to Regional Administrative Assistants as needed.

What You Will Bring to the Team:

Required experience, knowledge, and skills for this role include (Must Haves):

Bachelor's Degree in business or related field.
Minimum two (2) years' experience in a related job field.
OR Equivalent combination of the above education, training, and experience.

Preferred Education and Experience (Nice to Haves)

Bachelor's Degree in business or related field.
Administrative certification and professional credentials.
Previous construction administration experience.
Knowledge of Procore software.

Additional Eligibility Qualifications

Highly organized, analytical, and ability to motivate and manage others.
Ability to make well-reasoned decisions in an environment of uncertainty and incomplete information.
Demonstrate proven knowledge and experience in working on and supporting project management to deliver business benefits.
Ability to successfully manage a wide network of relationships.
Accurately and clearly convey timely information and ideas, using a style and manner of presentation appropriate to the target audience.
Act on identified needs and expectations, and resolve issues and problems of stakeholders ensuring that actions and decisions address stakeholder's needs and expectations.
The ability to collect and manage information relevant to an issue through a variety of methods like research, networking with others, observation, computer databases and sharing knowledge and information with others.
Proficient in Microsoft Office, with expertise in Microsoft Word, PowerPoint, Excel, and Outlook.

Why Christman?

Here at Christman, everyone is an owner. Through our employee stock ownership plan, each employee-owner shares in the collective success and wealth of our nationally recognized company and is eligible to participate in our comprehensive benefits program, including health insurance, 401K contribution, professional development and tuition reimbursement, and more.

We're a top 100-ranked ENR General Contractor that has been building since 1894. Learn more about how you can grow as a Christman Expert, Leader and Partner and build more with us.

Work Environment and Physical Demands:

The position will be conducted in a temperature-controlled professional office environment, with moderate noise. The role will routinely use standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this role the employee is regularly required to talk, listen, sit, walk, reach, kneel, stoop, crouch, use hands and fingers to handle or feel and to operate a computer and telephone keyboard, and maintain visual acuity. The employee may occasionally be required to lift and or carry lightweight objects under 20 pounds. The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.

Notice to Recruiting Agencies (Unsolicited Resumes): The Christman Company does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our applicant tracking system, website, or to any Christman employee/affiliates. Any unsolicited resumes sent to Christman employees or its' affiliates will be considered property of The Christman Company and will be processed accordingly. Christman will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume without an executed agreement and assigned to a specific search.

The Christman family of companies is an Affirmative Action/Equal Opportunity Employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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